Executive Assistant to the CEO

Employment Type: Full time independent contractor

Work Model: Remote

Work Hours: US work hours

Role Overview

We are seeking a world-class Executive Assistant (EA) to serve as the right-hand support to our Founder & CEO Chris. This role is designed for a high-level administrative professional who thrives in a fast-paced high-autonomy environment. As the CEOs primary point of contact you will be responsible for protecting his time streamlining his daily operations and ensuring the businessand his personal logisticsrun with clockwork precision.

The ideal candidate is someone who lives by the mantra no detail is too small. You are highly responsive technologically savvy and capable of managing a complex ever-changing calendar with grace and speed.

Key Responsibilities

Calendar & Gatekeeping

• Manage a high-volume executive calendar prioritizing meetings and resolving scheduling conflicts proactively.

• Serve as the primary filter for inbound requests ensuring the CEO is focused on high-leverage activities.

• Prepare the CEO for daily meetings by ensuring he has necessary briefs documents and context in advance.

Travel & Logistics Management

• Coordinate end-to-end domestic and international travel including flights luxury accommodations and ground transportation.

• Create detailed travel itineraries and remain on-call to handle last-minute changes or travel disruptions in real-time.

Administrative & Financial Support

• Handle monthly expense reporting and reconciliation with high accuracy.

• Manage light personal tasks and special projects as needed to free up the CEOs bandwidth.

• Draft and proofread high-level correspondence ensuring a professional and consistent voice.

Required Skills & Qualifications

• Experience: 5 years of experience supporting C-suite executives ideally in a remote or startup environment.

• Communication: Exceptional verbal and written English communication skills; ability to interact confidently with high-level stakeholders.

• Technical Proficiency: Expert-level command of Google Workspace (Calendar Docs Sheets) Slack and modern travel booking platforms.

• Traits: Unflappable under pressure extremely organized and possesses a high-ownership mentalityyou dont just report problems; you bring solutions.

Why This Role

You will have a front-row seat to the growth of a scaling company working directly with a Founder who values efficiency and clear communication. This is a long-term partnership role for a career EA who wants to be an integral part of an executives success.

Required Experience:

IC