Operations Manager Legal & Strategic Communications

If you are a current Barnard College employee please use the internal career site to apply for this position.

Job:

Job Description:

Administrative Support

• Serve as the primary point of contact for both Offices handling inquiries with professionalism and discretion.

• Draft edit and proofread correspondence reports presentations and other documents.

• Coordinate logistics for meetings including preparing agendas taking minutes and following up on action items.

• Manage complex calendars including scheduling internal and external meetings travel arrangements and event coordination.

• Maintain centralized organized filing systems (digital and paper) ensuring easy access and confidentiality.

• Leverage technology to facilitate smooth and efficient operations of both offices.

• Manage subscriptions and paid accounts

• Compile and track press clippings

• Manage special projects and other duties as assigned

Office Operations

• Support day-to-day operations of both Offices including procurement of supplies expense reporting invoice tracking and budget tracking.

• Prepare legal documents monitor court dockets and perform other paralegal tasks under the supervision of an attorney.

• Print and organize documents for each department.

• Liaise with internal departments and external stakeholders on behalf of each office.

Project Coordination

• Support initiatives across offices including legal affairs communications public affairs and government relations.

• Track timelines and deliverables for ongoing projects and affirmatively provide regular updates to the Offices.

Skills Qualifications & Requirements:

Required:

• Bachelors degree or equivalent combination of education and experience.

• Minimum of 5 years of administrative experience preferably in a higher education legal communications or government environment.

• Demonstrated ability to handle confidential information with discretion.

• Excellent organizational and time management skills.

• Strong verbal and written communication skills.

• High proficiency in Google Workspace Microsoft Office Suite (Word Excel PowerPoint) and digital collaboration tools (e.g. Zoom Google Workspace).

• Ability to work independently take initiative as well as collaborate across departments.

• Quick learner with strong attention to detail.

Preferred:

• Proficiency or expertise using Workday systems.

• Experience supporting senior executives in legal public affairs or higher education contexts.

• Comfort and diplomacy in interfacing with high-level external stakeholders and government officials.

• Paralegal experience.

• Notary license.

This job is an on-site in-person role 5 days a week.

Salary Range: $80000 - $85000 annually

The salary of the finalist selected for this role will be set based on a variety of factors including but not limited to departmental budgets qualifications experience education licenses specialty and training. The above hiring range represents the Colleges good faith and reasonable estimateof the range of possible compensation at the time of posting.

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