BOB-Staff Manager

Civil Service Title- Administrative Procurement Analyst (NM)


* IN ORDER TO BE CONSIDERED FOR THIS POSITION CANDIDATE MUST BE SERVING PERMANENTLY IN THE TITLE OR BE REACHABLE ON THE OPEN-COMPETITIVE LIST.

Serves as a Staff Manager in the Division of Bridges Capital Design and Construction unit. The Staff Manager reports directly to the Deputy Chief Engineer. The Staff Manager will handle all of the Procurement/Administrative functions for the unit including supervising an Administrative Manager performing related work. Oversee the purchases of office equipment supplies and furniture for the unit. Oversee the procurement activities; coordinate and track PQL requests by consultants for technical qualification designation and oversee CSC committee member addition prepare and update the CDC vacancy report to include vacancies from retirements resignations and track new hire appointments. Manage organizational charts vacancies personnel actions for East River Bridges Movable Bridges Roadway Bridges Component Rehabilitation BQE/Design Build units and submit monthly reports. Review IFA employees position numbers org charts for discrepancies and make changes as necessary. Review DOT B report for accuracy and confirm employees are in the right budget code or work unit prepare roster corrections if needed. Review distribute bi-weekly OT Cap Waiver Request. Liaise with unit Managers to prepare justifications and percentages for employees Overtime Cap Waiver request. Serve as the bureaus hiring manager create and submit job postings in SharePoint workflow to division HR for NYCAPs submittal. Assign roles and review resumes in Smart Recruiters. Provide ongoing training and support to Directors utilizing Smart Recruiter. Update the Org chart portal to include supervisor office title and site location changes. Track personnel actions using the PAR management system. Provide updates to Deputy Chief Engineer. Assist with providing additional justifications for personnel actions to OMB. Monitor and track paid overtime and comp time usage. Manage the Performance Evaluations Probationary Evaluations Reports Civil Service Memos and absence control for 100 employees. Prepare units application requests to recruit for Summer/College Internship Program. Assist the Deputy Chief Engineer and handle special projects as needed.


Preferred Skills
Ability to communicate effectively in verbal and written form. Ability to interact professionally with a diverse group of executives administrative and engineering staff. Proficient in Microsoft Word and Excel. Knowledge of Bridges SharePoint workflow database PAR Management Org Chart Portal Smart Recruiters Visio.

Work Location
55 WATER ST MANHATTAN 10041

Hours
8:00AM - 4:00PM

All resumes are to be submitted electronically. All applicants please go to and search for Job ID# 780532. No phone calls faxes or personal inquiries permitted. Only those applicants under consideration will be contacted. Appointments are subject to OMB approval. For more information about DOT visit us at: PROC ANAL-NM FRM MA

Qualifications :

1. A baccalaureate degree from an accredited college and four years of full-time satisfactory professional experience in purchasing procurement contract administration or a related field at least eighteen months of which must have been in an administrative managerial or executive capacity or supervising professional personnel performing duties in one or more of the above fields; or

2. A combination of education and/or experience equivalent to 1 above. However all candidates must have the eighteen months of administrative managerial executive or supervisory experience described in 1 above.

Possession of an acceptable professional procurement certification may be substituted for up to one year of the experience described in 1 above. However all candidates must have the eighteen months of administrative managerial executive or supervisory experience described in1 above.

Additional Information :

The City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic including but not limited to an individuals sex race color ethnicity national origin age religion disability sexual orientation veteran status gender identity or pregnancy.

Remote Work :

No

Employment Type :

Full-time