Facilities Operations Manager

For questions regarding this position please contact the Recruiter listed in the Supplemental Information section.

The County of Riversides Department of Facilities Management is seeking to fill a Facilities Operations Manager position within the Project Management Office (PMO) located in Riverside.

The Facilities Operations Manager serves as a senior-level leader responsible for both project delivery and operational oversight. This role is uniquely structured to participate in and lead complex capital and non-capital projects while also partnering closely with the Deputy Director on contract management budget oversight and PMO-wide financial tracking. The position plays a key role in managing Form 11s supporting contract administration and ensuring alignment between project execution and fiscal accountability.

This position supports the full lifecycle of County facility projects including construction renovation repair and space planning efforts. Responsibilities include overseeing scope schedule and budget; coordinating with client departments to define project needs; developing cost estimates; assisting with Requests for Proposals (RFPs); supporting the selection and oversight of architect-engineer (A-E) firms; reviewing design submittals; preparing construction documents; and monitoring project progress to ensure compliance with applicable standards and quality outcomes. The Facilities Operations Manager is also responsible for PMO project and financial tracking to ensure projects are delivered on time and within budget.

In addition to project delivery this position provides essential administrative and fiscal oversight for the PMO Division. This includes conducting complex operational and program analysis; developing recommendations to improve efficiency and accountability; monitoring division budgets and project expenditures; aligning financial activity with County priorities; and ensuring adherence to County policies and procedures. The role also oversees key administrative functions such as records management public records requests Form 5s and Form 11s processing and contract administration to support efficient daily operations and workflow.

In addition to the minimum qualifications highly competitive candidates will possess the following:
Valid certification as a Construction Manager (CCM) issued by the Construction Manager Certification Institute (CMCI).
Valid certification as a PMI Construction Professional (PMI-CP) issued by the Project Management Institute.
Experience in public works and/or project management.

This class has been deemed eligible for the Performance Recognition Plan as set forth under Article 3 Section 311 of the County Management Resolution. Program eligibility requires employees to be in a leadership position manager other employees or programs and have significant influence on the achievement of organizational objectives.

Meet the Team!
Riverside County Department ofFacilities Management provides property management and operations services for county owned and leased facilities throughout the 7200 square miles of Riverside County and over 14 million square feet of space. The department is responsible for keeping county buildings safe comfortable and productive for both county staff and the public.

Plan assign and evaluate the work of staff and various units of their assigned operation including setting work priorities determining methods and procedures to be used resolving problems selecting alternatives and overseeing the most complex and sensitive work.

Manage the development and implementation of projects to ensure project design is compatible with departmental County needs; oversee routine inspections of facilities for quality and compliance and evaluate customer experience and satisfaction.

May manage the preparation of budget projections and expenditures for facility related capital or non-capital projects; coordinate the collection of capital asset information countywide; develop and implement methods that ensure accurate data collection.

May assist with review and development of recommendations on administrative policies and operational issues and changes; propose policy recommendations to executive management various boards commissions community groups and Board of Supervisors.

Research and interpret federal state local legislation and other regulatory agency laws rules regulations ordinances and policies applicable to specialized divisional projects ensuring compliance.

Negotiate contracts for facility related services between other County departments agencies operators and consultants; monitor agencies operators and consultants to ensure compliance to contract provisions and services completion.

Develop standards processes templates and forms to facilitate the transfer of capital asset work task project or maintenance information into a central database; ensure the integrity and standardization of data that imports into asset project or maintenance management databases.

Direct and ensure the maintenance of records and preparation of reports necessary for facilities project operations; direct or prepare reports studies and marketing materials relating to assigned specialized divisional projects; prepare other reports and correspondence as required.

Utilize maintenance management programs to track building inventory data facility condition data preventive maintenance schedules and facility occupant changes; utilize asset management and project management programs to streamline capital planning and associated costs bringing facilities to regulatory standards and maintaining standards.

May confer with system programmers to develop enhancements modifications and interfaces for data systems.

Provide performance direction leadership guidance counseling and evaluation to assigned subordinate staff.

Develop surveys assessing the physical conditions of facilities to identify major or large-scale projects to repair and rehabilitate assets.

Education:Graduation from an accredited college or university with a bachelors degree preferably with major coursework in business or public administration marketing communications engineering architecture or a related field to the assignment.

Additional qualifying experience may substitute for the required education on the basis of one year of full-time experience equaling 30 semester or 45 quarter units of education.

Experience:Four years of working in a management or supervisory capacity which includes management of major projects involving project planning budget development contract preparation and monitoring and staffing.

A masters degree in one of the disciplines listed above may substitute for one year of the required experience.

Knowledge of:The principles and practices of public administration and personnel management; principles and techniques of project management asset management and maintenance management; development training and leadership of employees; budgets and budgetary analysis; project cost estimations for building construction maintenance custodial and real property; federal state and local laws relating to construction maintenance and real property regulations and requirements; safety rules and regulations applicable to capital and non-capital maintenance custodial and real property projects; contract negotiations and preparation for construction maintenance custodial and property management; vendor and construction bidding process; marketing.

Ability to: Plan direct and coordinate the work of others; interpret apply and explain legislative and administrative mandates regulations guidelines and complex rules; establish and maintain effective working relationships with personnel at all organizational levels; be effective in conflict resolution; instruct persuade and motivate others; coordinate project activities with management elected officials Board members employees and the public; secure the cooperation of operating department officials and personnel in accepting and effecting sound management practices; analyze problems generate and evaluate alternatives reach practical conclusions and devise workable solutions; prepare recommendations and reports; speak and write effectively.

Other Requirements
License: Possession of a valid California Drivers License is required. This position involves travel to various locations throughout the county to conduct site visits.

Application Status
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APPLICATION INFORMATION

Veterans Preference
The County has a Veterans Preference Policy applicable to new hires. To qualify attach the required documents to your job application. Documents include a copy of your (or your spouses) Member-4 Form DD-214 indicating dates of service. For spousal preference and as applicable the following documents: a copy of your marriage certificate spouses death certificate a letter of spouses disability and/or letter of service-related death (if available) from the U.S. Veterans Administration. For privacy reasons it is recommended that you remove your social security information from the document(s). A Human Resources Representative will review the materials and determine if you qualify for veterans preference. For complete details and documentation requirements please review the Veterans Preference Policy C-3 here: Accommodations
The County of Riverside is committed to providing reasonable accommodation to applicants as required by the Americans with Disabilities Act (ADA) and Fair Employment and Housing Act (FEHA). Qualified individuals with disabilities who need a reasonable accommodation during the application or selection process should contact the recruiter for the position noted above. For additional information and/or to obtain the appropriate form for requesting a reasonable accommodation please visit the Disability Access Office web page located at: of Education
If using education to qualify or when requested by the recruiter upload a copy of any license(s) official/unofficial transcript(s) degrees and/or related employment documents to your NeoGov account at the time of application and before the closing date. Official or unofficial transcripts will be accepted.

If your education was completed outside of the United States you will need to provide a copy of your Foreign Education Equivalency evaluation from a member of the National Association of Credential Evaluation Services (NACES) or Association of International Credential Evaluators Inc. (AICE).

Work Authorization Requirement
Applicants must be legally authorized to work in the United States at the time of application. The County of Riverside does not participate in visa sponsorship programs including H1-B visas and will not provide sponsorship for any employment-based visas.

Equal Opportunity Employer
The County of Riverside is an Equal Opportunity Employer. It is the policy of the County of Riverside to provide equal employment opportunities for all qualified persons. All applicants will be considered without regard to race color religion sex national origin age disability sexual orientation gender gender identity gender expression marital status ancestry medical condition (cancer and genetic characteristics) genetic information or denial of medical and family care leave or any other non-job-related factors.

Pre-Employment
All employment offers are contingent upon successful completion of pre-employment requirements including a criminal background investigation which involves fingerprinting. (A felony or misdemeanor conviction may disqualify the applicant from County employment). A pre-employment physical examination and background check may be required.

Probationary Period
As an Approved Local Merit System all County of Riverside employees except those serving At Will are subject to the probationary period provisions as specified in the applicable Memorandum of Understanding County Resolution or Salary Ordinance. Temporary and Per Diem employees serve at the pleasure of the agency/department head.

General Information
Current County of Riverside and/or current employees of the hiring department may receive priority consideration. Qualified candidates may be considered for future County vacancies.

Job postings may close without notice based on application volume. Submit your complete application by the recruitment close date; no late applications are accepted. Ensure all relevant experience/education is reflected on your application/resume as a failure to demonstrate position requirements may disqualify applicants. A description of job duties directly copied from the job classification or job posting will not be considered.

Please read and follow any special application instructions on this posting. Click the Apply link located on this page to submit your application. For additional instructions on the application process examinations Veterans preference pre-employment accommodation or other employment questions please refer to our web site .

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