Administrative Officer Italy (dfm)
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Job Location:
Monthly Salary:
Posted on:
20 hours ago
Vacancies:
1 Vacancy
Job Summary
Short Facts
Join us:to build a smart and sustainable energy future we are looking for an Administrative Officer for our Italian this role you will be the operational backbone of Entrix Italy managing internal accounting flows company liquidity and day-to-day administrative activities liaising directly with our accountant employment consultant and key service providers. You will work independently without the management acting as intermediary and will help build the administrative foundations of the office as we grow.
- Location: Milan Italy
- Contract type: Fixed-term 6 months with the goal of a permanent position
- Working arrangement: Part-time 20 hours a week (days to be agreed)
- Contract: Fixed-term 6 months with possibility of conversion to permanent (National Collective Agreement Commerce / Services sector 3rd/4th level)
- Languages: Italian English C1C2
Your Responsibilities
- Internal accounting cycle management:
collection classification and submission of documentation to the accountant handling the official bookkeeping and tax reporting. - Accounts payable cycle:
verification and approval of relevant supplier invoices; coordination with the accountant for those under their remit; execution of supplier payments due via online banking; execution of salary payments for the Italian team in coordination with the employment consultant - Company liquidity monitoring:
periodic review of balances short-term cash flow forecasting and proactive reporting to management - Corporate compliance:
maintenance of statutory books shareholder register document archiving and filings with the Chamber of Commerce (company searches certificates updates to the business register) - Expense management and reimbursements via Circula
- Personnel management:
support to the People team on any Italy-specific contractual or bureaucratic requirements including local compliance and regulatory filings (such as mandatory employment notification to the Italian labour authorities - UNILAV) health and safety obligations and coordination of tool access and equipment setup for new hires. - Office operations:
lease agreement and landlord relations procurement and maintenance of office supplies and equipment
- Compliance and deadlines: tracking of corporate and regulatory deadlines
- Administrative management of contracts with professional service providers (accountant employment consultant other partners) such as filing deadline and renewal monitoring document collection
- Administrative correspondence with public authorities and suppliers (Italian and English)
- Administrative documentation: support for the parent company
Your Profile
Must-haves
- At least 3 years of administrative experience in an SME startup or professional firm (accountant / employment consultant)
- Experience as the sole or primary administrative reference in a small organisation
- Operational autonomy: able to organise their own work without daily supervision
- Practical knowledge of invoicing VAT F24 tax payments and basic accounting processes
- Fluent written English communications with the parent company are in English
- Good command of Excel and cloud tools (Google Workspace or Microsoft 365)
- Diploma in Accountancy or degree in Economics
- Experience with accounting software
- Familiarity with international environments and reporting to a foreign parent company
A Short Note from Your Future Lead
Hi Im Giacomo
and together with Michele I co-lead Entrix Italy where we focus on building and scaling our presence in one of Europes most exciting emerging battery storage markets. My role sits at the intersection of strategy operations and growth helping shape how we establish Entrix as a leading player in Italy.
Before joining Entrix I spent more than seven years working across strategy consulting private equity and climate-tech with experience spanning a start-up consultancy a French private equity fund and McKinsey & Company. Throughout my career I have focused on growth transformation market expansion and strategic development in sectors undergoing rapid change.
I joined Entrix because I believe in what we are creating: a truly technology-driven platform that unlocks the full value of battery storage across European energy markets. Italy represents a particularly compelling opportunity with significant momentum still ahead and the chance to help shape a market at an early stage.
We are building an ambitious team to help drive this next phase of growth and are always excited to meet people who bring ownership strong judgement and a collaborative mindset.
If our mission resonates with you we look forward to hearing from you.
Best
Giacomo Lapo Ghezzi /Leading Business Operations
and together with Michele I co-lead Entrix Italy where we focus on building and scaling our presence in one of Europes most exciting emerging battery storage markets. My role sits at the intersection of strategy operations and growth helping shape how we establish Entrix as a leading player in Italy.
Before joining Entrix I spent more than seven years working across strategy consulting private equity and climate-tech with experience spanning a start-up consultancy a French private equity fund and McKinsey & Company. Throughout my career I have focused on growth transformation market expansion and strategic development in sectors undergoing rapid change.
I joined Entrix because I believe in what we are creating: a truly technology-driven platform that unlocks the full value of battery storage across European energy markets. Italy represents a particularly compelling opportunity with significant momentum still ahead and the chance to help shape a market at an early stage.
We are building an ambitious team to help drive this next phase of growth and are always excited to meet people who bring ownership strong judgement and a collaborative mindset.
If our mission resonates with you we look forward to hearing from you.
Best
Giacomo Lapo Ghezzi /Leading Business Operations
Your Contact in our People Team
Your contact person is Nagihan Bal (Talent Acquisition)
If you have any questions feel free to send us an email to.
We look forward to receiving your application!
If you have any questions feel free to send us an email to.
We look forward to receiving your application!
About us
We are an energy trader and market leader for trading flexible energy systems in Europe.
With more than 2.3 GW and 38 battery storage assets under contract Entrix is active in Germany Poland Italy Spain and Portugal with offices in Munich Warsaw Milan and Madrid. Since 2022 Entrix has been pioneering battery optimization in Germany by managing one of the countrys first large-scale storage projects and is now the trusted partner of leading infrastructure players such as Encavis MEAG (Munich Re) as well as a wide range of local utilities.
Required Experience:
Unclear Seniority
About Company
We are an energy trader and market leader for trading flexible energy systems in Europe. Beyond AI-powered trading, Entrix provides innovative solutions for long-term revenue security and grid-supportive battery operation. With our full-service package, we support customers throughout ... View more
