Events Coordinator

MARKETING SERVICES TE TARI KIKO PĀNUI
EXTERNAL ENGAGEMENT DIVISION TE RINGA TORO

Who we are Ko wai mātou

Established in 1869 The University of Otago Ōtākou Whakaihu Waka is New Zealands first university. Our strong reputation in teaching and research excellence as well as established national and international linkages makes us a popular choice amongst students considering tertiary education. Recently the University of Otago have unveiled two exciting strategies Vision 2040 and Pae Tata. The University of Otago are a proud treaty partner and committed to becoming a Te-Tiriti led tertiary institution.

Ranked within the top 1% of higher education institutions in the world the University of Otago - Ōtākou Whakaihu Waka recognises that our staff are a key to our success.

About our team Mō te tīma

The Events team is a team within Marketing Services. We provide event management services and give professional events advice and support to academic departments service divisions and departments across all three of the Universitys main campuses. As part of Marketing Services we play an integral role in recruiting students via engaging and innovative on-campus events and raising the profile of the University both nationally and internationally.

The role Te mahi

Reporting to an Events Team Leader the Events Coordinator will deliver professional event services across a portfolio of mid-sized events that are typically domestic and/or routine. You will also assist other team members in the organisation and production of large high profile or significant events.

In this varied and fast-paced role you can expect to be involved in end-to-end event coordination including:
Working with event owners and Marketing and Communication Services teams to determine event objectives briefs and planning documents.
Organising routine event requirements such as venue bookings catering and securing technical resources.
Producing event documents and programmes.
Using events software to create registration pages communications abstract management and websites.
Undertaking efficient and effective on-site operational event organisation.
Gathering post-event feedback and undertaking evaluations.
Providing professional event administration.

You will be working in a collaborative team environment in partnership with a range of internal and external stakeholders to deliver proactive professional event coordination services.

Your skills and experience Kā pūkeka me kā wheako

To be successful in this role you will have:
Suitable professional experience in organising end-to-end delivery of a wide range of events.
Demonstrated skills in event scheduling design planning logistics and delivery.
A high level of ability with Microsoft Office software and databases.
Strong organisation time management skills and customer service orientation.

Prior experience organising high quality conferences hospitality events or festivals an advantage.

Further details Pūroko

This is a part-time (26.25 hours per week) fixed term position until January 2027 based in Ōtepoti Dunedin.

Given the nature of events a flexible approach to working hours is necessary as events often occur on evenings and weekends. Travel for off-campus events may be required from time-to-time.

The appointment range for this role is $69931 to $74609 per annum (pro-rata).

Specific enquiries may be directed to Laura Billyard via the email address below.

Application Tono

To submit your application (including CV and cover letter) please click the apply button below. Applications quoting reference numberwill close on Sunday 24 May 2026.

Additional Information

Note: As a part-time position the salary range for this role will be the pro-rata equivalent of the annual full-time salary range listed.
Contact: Laura Billyard

Position details: Job Description

Further Information: Department Website

Create an email with a link to this vacancy: Create email

Location: About Dunedin