Global Events PMO & Regional Events Specialist

Summary                

We are looking for a highly organized detaildriven Global Events PMO & Regional Events Manager to join the Global Events team. This is a critical role that provides the operational backbone of the global events portfolio bringing structure pace and delivery confidence across Tier 1 Tier 2 and regional events.

The role will set up and run a Global Events PMO establishing consistent ways of working timelines action tracking and delivery governance. It also acts as the central coordination lead for regional (Connect) events ensuring global standards are met while enabling effective regional delivery. Some travel to events will be required to support onsite delivery and operational coordination.

Essential Duties and Accountabilities

Portfoliolevel project & program management (PMO)

Establish and run a PMO for the Global Events function providing clear structure and delivery discipline across the full event portfolio

• Own and maintain master event timelines milestones dependencies delivery plans and critical paths for all roles and workstreams across all events
• Build and manage action trackers workstream plans and RACI frameworks ensuring clear ownership and accountability
• Run regular project cadence and checkins to track progress close actions and surface risks or issues early
• Track crossevent dependencies between core event areas and proactively manage delivery risk
• Communicate timelines and progress updates to wider marketing product and sales teams to ensure deliverables and deadlines are met
• Define and embed consistent PMO processes documentation and reporting standards for the Global Events team

Regional event coordination (Connect series)

• Act as the central coordination lead for Connect events ensuring regional teams deliver events in line with the global framework standards and timelines
• Manage the agenda and content production for Main Hall and breakout sessions with regional leads and event production agencies
• Ensure a high and consistent standard of production & event delivery across all Connect events
• Establish the core components of the exhibition are rolled out across Connect events
• Coordinate critical paths deliverables and responsibilities across regional teams agencies and internal stakeholders
• Support registration app builds delegate management and onsite delivery in partnership with regional teams
• Lead weekly or regular progress calls with regions and central teams tracking actions blockers decisions and upcoming milestones

Workstream & delivery management

Project manage crossportfolio workstreams including but not limited to the following

• Event technology (Cvent event apps badging)
• Registration and delegate operations
• Travel accommodation and rooming lists
• Exhibition and ancillary meetings
• Staffing hosts and event worker coordination
• Ensure smooth handover between strategy planning delivery and postevent phases
• Attend selected events onsite as required to support delivery

Budget forecasting & operational support

• Provide operational support for monthly forecasting budget tracking and PO management where required
• Track delivery progress against budget and timeline milestones and flag risks or variances early
• Support eventlevel financial administration particularly for regional events

Data reporting & postevent evaluation

• Coordinate postevent reviews ensuring insights and followup actions are captured owned and progressed
• Ensure accurate and timely HubSpot and Power BI inputs working with event owners to maintain data quality
• Support consistent postevent insight capture reporting and continuous improvement across the event portfolio

Stakeholder & agency coordination

• Act as a daytoday liaison between Global Events regional stakeholders agencies and internal teams
• Track agency deliverables against agreed scope timelines and responsibilities
• Escalate risks issues and decision points clearly with proposed options and next steps

Qualifications :

Overall Required Competence

• Strong program and project management capability within complex fastpaced environments
• Excellent organizational skills with a high level of attention to detail
• Ability to manage multiple workstreams and stakeholders in parallel
• Confident communicator with the ability to work effectively with senior stakeholders and regional teams
• Proactive deliveryfocused mindset with strong ownership and followthrough
• Processdriven but pragmatic applying rigor where it adds value

Required Education & Experience

Essential

• Proven experience in project or programme management ideally within events marketing or complex operational environments
• Experience coordinating largescale or multiregion programmes
• Strong proficiency in Microsoft Office tools (Excel PowerPoint SharePoint)
• Demonstrated ability to build and run structured PMOstyle processes
• Comfortable working across global time zones and travelling to events as required

Desirable

• Experience managing global or regional event programmes
• Familiarity with event technology platforms (e.g. Cvent registration systems event apps)
• Experience supporting postevent reporting ROI or pipeline impact
• Formal or informal training in project management methodologies (PMO PRINCE2 Agile)

Additional Information :

We embrace flexibility and hybrid work opportunities to support diverse needs and lifestyles while also valuing inclusive workplace experiences. By fostering a sense of community we drive innovation strengthen connections and nurture belonging. Our commitment ensures you can work in a way that suits you best while also engaging with colleagues to share ideas and build meaningful relationships.

Remote Work :

No

Employment Type :

Full-time