Project Coordinator and Deep South Representative

EXTERNAL ANNOUNCEMENT

TITLE: Project Coordinator and Deep South Representative

Contract Type: National

TEAM/PROGRAMME: Program Implementation

LOCATION: Pattani Thailand

CONTRACT LENGTH: 23 months

ROLE PURPOSE:

The ECHO project aims to strengthen people centred disaster risk management systems in the Lower Mekong sub region and Thailand and to advocate for scaling up within ASEAN. The Action focuses on improving early warning systems preparedness and anticipatory action so that vulnerable communitiesparticularly children schools and persons with disabilitiescan act earlier and more safely before hazards strike. The project strengthens national and local DRM systems supports inclusive school community preparedness and enhances regional coordination and learning through ASEAN and Mekong platforms.

The Project Coordinator will lead the implementation of the ECHO funded disaster risk reduction (DRR) and anticipatory action project in Southern Thailand contributing to a multi country consortium led by Save the Children across the Lower Mekong region and Thailand. The role is responsible for ensuring high quality timely and compliant delivery of project outcomes related to early warning preparedness and inclusive anticipatory action with a strong focus on children gender schools and persons with disabilities.

The position requires strong technical expertise in DRR and emergency preparedness deep understanding of the context and conflict affected dynamics in Thailands Deep South and proven experience working with government civil society humanitarian and regional stakeholders. The role also carries responsibility for high level coordination and advocacy with national and regional actors including DDPM ASEAN mechanisms and Save the Children regional teams.

In addition the Project Coordinator will act as Save the Children Thailands representative based in the Pattani office supporting area level coordination organizational representation and internal communication.

SCOPE OF ROLE:

Reports to: Director of Programmes and Humanitarian

Staff reporting to this post:1 Project Officer

Indirect: None

Budget Responsibilities:Yes

Role Dimensions:

Based in Pattani the Project Coordinator leads the delivery of an ECHOfunded DRR and anticipatory action project in Southern Thailand managing partners budgets and field teams. The role coordinates with provincial national and regional stakeholders including DDPM ASEAN mechanisms UN agencies and Save the Children regional teams and represents Save the Children Thailand at area level in a complex conflictaffected context.

External Representation:The Project Coordinator serves as Save the Children Thailands operational focal point in the field engaging routinely with government counterparts and local stakeholders to support coordination problemsolving and daytoday representation while ensuring Save the Children maintains an active presence and effective working relationships in the area.

KEY AREAS OF ACCOUNTABILITY:

Project Management and Reporting

• Lead overall management coordination and implementation of the ECHO project in Southern Thailand ensuring alignment with approved proposals donor requirements and Save the Children quality standards.
• Oversee project administration staffing procurement logistics and compliance ensuring timely delivery of activities and outputs.
• Linemanage and mentor Project Officer supporting capacity building career development and professional growth.
• Hold primary responsibility for project budget management including monitoring expenditure against plans ensuring cost accuracy and compliance with donor and SC financial policies.
• Develop update and use project management tools (PRIME workplans risk registers MEAL trackers) to ensure effective delivery and risk management.
• Work closely with thematic advisors (including Climate Change and Green Jobs Technical Advisor and Child Protection Technical Advisor) to ensure quality implementation child safeguarding and childsafe programming standards.
• Ensure project progress is regularly monitored through systematic data collection analysis of indicators and documentation of results.
• Ensure donor and internal reporting requirements are met including highquality narrative and financial reports in coordination with thematic advisors and support teams.
• Ensure donor compliance including documentation visibility and audit readiness.
• Systematically document lessons learned challenges and success stories and promote their use for learning adaptation and advocacy at national and regional levels.

Technical Leadership in DRR Preparedness and Emergency Response

• Provide technical leadership on DRR emergency preparedness early warning systems and anticipatory action ensuring activities are contextually appropriate for the Deep South.
• Support the development testing and maintenance of contingency plans SOPs and early action mechanisms at targeted community school and local authority levels.
• Coordinate with thematic advisors to facilitate communitybased and schoolbased preparedness child protection in emergencies and inclusive DRR trainings in target areas.
• Ensure that challenges related to access security conflict sensitivity and vulnerability in the Deep South are appropriately addressed in project design and implementation.
• Contribute to Save the Children Thailands strategic planning processes particularly related to DRR emergency preparedness anticipatory action and programming in conflictaffected and disasterprone areas.
• Support proposal development efforts by contributing contextual analysis technical inputs lessons learned partner insights and fieldbased evidence for new funding opportunities at national and regional levels.

Partnership Management and Capacity Strengthening

• Manage relationships with implementing partners ensuring effective collaboration compliance with subaward agreements and adherence to SCI and donor standards in finance logistics and management.
• Provide technical and organizational development support to partners including followup on agreed capacity development plans.
• Monitor partner performance against agreed indicators and workplans addressing issues proactively.
• Ensure timely fund transfers to partners except where compliance or performance issues justify delays.
• Work with partners to document good practices lessons learned and evidence for national and regional advocacy.

Representation and coordination (internal and external)

• Represent Save the Children in projectrelated coordination and technical forums at provincial national and regional levels.
• Lead coordination and advocacy with key government stakeholders particularly the Department of Disaster Prevention and Mitigation (DDPM) education authorities and social development agencies.
• Engage actively with ASEAN mechanisms regional platforms and Save the Children regional teams to contribute learning from Thailand to regional frameworks and guidance.
• Strengthen interagency collaboration with UN agencies NGOs civil society organizations and community groups with a strong focus on childcentred and inclusive preparedness.
• Facilitate effective communication between field teams Pattanibased staff Bangkok teams and regional/thematic leads on context security achievements and operational challenges.

Pattani Office Representation and Area Support

• Act as Save the Children Thailands focal representative in the Pattani office supporting organizational presence and coordination in the Deep South.
• Contribute to arealevel decisionmaking coordination and problemsolving in collaboration with other programmes and support functions.
• Support internal coordination related to safety security access and contextual analysis in the Deep South.

BEHAVIOURS (Values in Practice):

Accountability:

• Holds self-accountable for making decisions managing resources efficiently achieving and role modelling Save the Children values
• Holds the team and partners accountable to deliver on their responsibilities - giving them the freedom to deliver in the best way they see fit providing the necessary development to improve performance and applying appropriate consequences when results are not achieved.

Ambition:

• Sets ambitious and challenging goals for themselves and their team takes responsibility for their own personal development and encourages their team to do the same
• Widely shares their personal vision for Save the Children engages and motivates others
• Future orientated thinks strategically and on a global scale.

Collaboration:

• Builds and maintains effective relationships with their team colleagues Members and external partners and supporters
• Values diversity sees it as a source of competitive strength
• Approachable good listener easy to talk to.

Creativity:

• Develops and encourages new and innovative solutions
• Willing to take disciplined risks.

Integrity:

• Honest encourages openness and transparency; demonstrates highest levels of integrity

QUALIFICATIONS:

• Thai Nationality
• Advanced university degree in Disaster Risk Reduction Emergency Management Development Studies Social Sciences or a related field.
• Minimum 57 years experience in humanitarian DRR emergency preparedness or anticipatory action programming preferably in conflict affected or fragile contexts.
• Demonstrated technical expertise in DRR early warning systems preparedness and emergency response.

EXPERIENCE AND SKILLS

Essential

• Advanced university degree in Disaster Risk Reduction Emergency Management Development Studies Social Sciences or a related field.
• Minimum 57 years experience in humanitarian DRR emergency preparedness or anticipatory action programming preferably in conflictaffected or fragile contexts.
• Demonstrated technical expertise in DRR early warning systems preparedness and emergency response.
• Proven experience working in Southern Thailand / Deep South contexts with strong understanding of local dynamics challenges and stakeholders.
• Strong experience coordinating with government authorities (especially DDPM) UN agencies NGOs and civil society organizations.
• Experience with donorfunded projects (ECHO preferred) including budget management and compliance.
• Strong advocacy representation and communication skills at provincial national and regional levels.
• Experience managing and supporting local partners and multidisciplinary teams.
• Strong written and oral communication skills with an eye for detail and fluent in English
• Ability to liaise and communicate effectively with a broad range of people at all levels across different cultures and to act with credibility discretion tact and diplomacy both within and without the organisation.
• Ability and willingness to travel domestically as assigned including in the Deep South

Desirable

• Strategic project leadership and management
• Technical excellence in DRR and emergency preparedness
• Self-motivated with ability to work autonomously.
• Commitment to the mission vision and values of Save the Children.
• Strong team player
• Ability and willingness to travel domestically as assigned
• Maintain a calm disposition and positive outlook particularly when working under pressure.
• Sound judgement and an ability to effectively prioritise multiple tasks in a constantly changing environment.
• Ability to track and monitor a budget.

Additional job responsibilities

The duties and responsibilities as set out above are not exhaustive and the role holder may be required to carry out additional duties within reasonableness of their level of skills and experience.

Equal Opportunities

The role holder is required to carry out the duties in accordance with the SCI Equal Opportunities and Diversity policies and procedures.

Child Safeguarding:

We need to keep children safe so our selection process which includes rigorous background checks reflects our commitment to the protection of children from abuse.

Health and Safety

The role holder is required to carry out the duties in accordance with SCI Health and Safety policies and procedures.

Interested candidates should apply and submit a motivational letter comprehensive CV expected salary and details of at least 3 referees.

Due to the volume of applications only shortlisted candidates will be contacted.

We need to keep children safe so our selection process which includes rigorous background checks reflects our commitment to the protection of children from abuse