Project OfficerECHO DRR

EXTERNAL ANNOUNCEMENT

TITLE: Project Officer

Contract Type: National

TEAM/PROGRAMME: Program Implementation

LOCATION: Pattani Thailand

CONTRACT LENGTH: 23 months

ROLE PURPOSE:

The Project Officer supports the effective field level implementation of the ECHO funded disaster risk reduction (DRR) and anticipatory action project in Southern Thailand. Working under the supervision of the Project Coordinator the role is responsible for day-to-day coordination activity implementation partner follow up monitoring and reporting at assigned locations. The position works closely with local partners communities schools and provincial authorities including DDPM to ensure timely delivery of project activities compliance with Save the Children and donor requirements and adherence to child safeguarding standards.

SCOPE OF ROLE:

Reports to: ProjectCoordinator

Staff reporting to this post:None

Indirect: None

Budget Responsibilities:None

Role Dimensions:Based in Pattani the Project Officer works closely with the Project Coordinator in the delivery of an ECHOfunded DRR and anticipatory action project in Southern Thailand. The role coordinates with district provincial national stakeholders including DDPM and Save the Children regional teams.

KEY AREAS OF ACCOUNTABILITY:

Project Management

• Ensure project inputs supplies and materials are procured and delivered in a timely manner to support planned activities.
• Support daytoday implementation of project activities at assigned locations ensuring workplans and timelines are followed.
• Work closely with local implementing partners to coordinate implement and monitor project activities including communitybased DRR emergency simulations drills and anticipatory action activities.
• Assist the Project Coordinator in coordinating with local authorities and stakeholders including subdistrict offices district offices and relevant provincial departments.
• Maintain close collaboration with provincial DDPM to support the development testing and followup of anticipatory action (AA) triggers SOPs and preparedness actions at local level.

Project Management Support and Compliance

• Support the Project Coordinator in developing updating and maintaining project management tools including workplans risk registers and activity trackers.
• Provide monthly updates to project management tools including PRIME entries MEAL trackers and other required internal systems.
• Ensure optimal use of project resources at assigned locations and that expenditure complies with Save the Children financial procedures internal controls and donor requirements.
• Keep accurate and uptodate records of activities attendance assessments and field documentation.
• Support adherence to Child Safeguarding and ChildSafe Programming standards in all project activities and partnerled interventions.

Monitoring Evaluation Accountability and Learning

• Work closely with the MEAL team to support routine monitoring data collection verification and documentation of indicators at field level.
• Support baseline progress monitoring endline assessments and project evaluations as required.
• Contribute to reflection on implementation challenges lessons learned and good practices particularly related to DRR preparedness and anticipatory action.
• Promote accountability to affected populations by ensuring community feedback and concerns are collected and shared with the Project Coordinator and MEAL team.

Reporting and Communication

• Prepare regular activity updates and field reports with analysis and recommendations submitting them in a timely manner to the Project Coordinator.
• Support periodic donor and internal reporting through provision of accurate field data activity summaries and case examples.
• Prepare and maintain project documentation including meeting minutes training reports photos (with consent) and lessons learned materials.
• Ensure projectrelated information is clearly communicated to implementing partners and local stakeholders.

Field Coordination and Representation

• Maintain close coordination with local authorities particularly relevant provincial and districtlevel government departments including DDPM.
• Coordinate regularly with sector leads and field staff from other organizations to support harmonized implementation and information sharing.
• Represent Save the Children professionally in fieldlevel meetings and coordination forums as delegated by the Project Coordinator.

BEHAVIOURS (Values in Practice):

Accountability:

• Holds self-accountable for making decisions managing resources efficiently achieving and role modelling Save the Children values
• Holds the team and partners accountable to deliver on their responsibilities - giving them the freedom to deliver in the best way they see fit providing the necessary development to improve performance and applying appropriate consequences when results are not achieved.

Ambition:

• Sets ambitious and challenging goals for themselves and their team takes responsibility for their own personal development and encourages their team to do the same
• Widely shares their personal vision for Save the Children engages and motivates others
• Future orientated thinks strategically and on a global scale.

Collaboration:

• Builds and maintains effective relationships with their team colleagues Members and external partners and supporters
• Values diversity sees it as a source of competitive strength
• Approachable good listener easy to talk to.

Creativity:

• Develops and encourages new and innovative solutions
• Willing to take disciplined risks.

Integrity:

• Honest encourages openness and transparency; demonstrates highest levels of integrity

QUALIFICATIONS:

• Thai Nationality
• Bachelors degree in subject related to thematic area (social sciences International Relations community development psychology child development)
• Good understanding on child rights issues in Thailand and the Deep South with sound knowledge of international standard of child rights and child protection

EXPERIENCE AND SKILLS

Essential

• University degree in social sciences disaster management development studies or a related field.
• Minimum 23 years of experience in humanitarian response DRR emergency preparedness or communitybased development programming.
• Experience working with local partners government authorities and communities at field level.
• Familiarity with DRR preparedness early warning or anticipatory action programming is an asset.
• Understanding of child safeguarding accountability and communitybased approaches.
• Experience with monitoring and reporting including working with MEAL tools and databases.
• Experience in coordinating with community leaders CSOs actors and Government agencies.
• Strong interpersonal and community development skills
• Ability and willingness to travel domestically as assigned including in the Deep South

Desirable

• Strong coordination and organizational skills
• Attention to detail and compliance
• Ability to work effectively with partners and communities
• Fieldbased problem solving and adaptability
• Self-motivated with ability to work autonomously.
• Commitment to the mission vision and values of Save the Children.

Additional job responsibilities

The duties and responsibilities as set out above are not exhaustive and the role holder may be required to carry out additional duties within reasonableness of their level of skills and experience.

Equal Opportunities

The role holder is required to carry out the duties in accordance with the SCI Equal Opportunities and Diversity policies and procedures.

Child Safeguarding:

We need to keep children safe so our selection process which includes rigorous background checks reflects our commitment to the protection of children from abuse.

Health and Safety

The role holder is required to carry out the duties in accordance with SCI Health and Safety policies and procedures.

Interested candidates should apply and submit a motivational letter comprehensive CV expected salary and details of at least 3 referees.

Due to the volume of applications only shortlisted candidates will be contacted.

We need to keep children safe so our selection process which includes rigorous background checks reflects our commitment to the protection of children from abuse