Administrative & Project Coordinator

Job Description

Were seeking an experienced Administrative & Project Coordinator for a contract role in Dartmouth NS. This position supports project delivery from start to finish working closely across multiple site teams. The role has strong potential to become permanent and focuses on coordinating project workflows maintaining documentation and reporting supporting scheduling and resource allocation and ensuring strong communication and compliance across all project activities.

Key Responsibilities for the Job:

• Coordinate projects from initiation through completion in coordination with project teams
• Manage project handover process and mobilization documentation
• Maintain electronic project filing systems and project records
• Prepare Time & Materials (T&M) documentation and support billing processes
• Support monthly project reporting (costs progress schedule)
• Assist with scheduling crews equipment and project resources
• Monitor daily scope changes and ensure updates are communicated
• Support safety processes training coordination and site mobilization planning
• Communicate with clients contractors and site supervisors on project requirements
• Maintain compliance documentation (insurance WCB safety plans certifications)
• Support project close-out activities and financial processes
• Assist in process improvements workflow updates and system maintenance

• Previous experience in a similar role involving project coordination construction or related other field
• Proficiency with Microsoft Office and project management systems
• Understanding of construction workflows and documentation processes (asset)
• Knowledge of safety and compliance requirements (asset)
• Strong organizational and time management skills
• Excellent communication and interpersonal abilities
• Ability to manage multiple priorities in a fast-paced environment

If interested in this opportunity please apply online by clicking the Apply Now button.

To learn more about similar opportunities the local job market or to discuss your career interests please contact Josephine Dalrymple Recruitment Consultant at .

Administrative Staffing is a specialist recruitment company focusing exclusively on the placement of administrative professionals. We offer candidates a wide range of job opportunities current knowledge of the employment market and a commitment to ensuring best fit with every placement. To view more job opportunities or for more information on Administrative Staffing please visit us at .

Administrative Staffing is committed to promoting diversity and inclusion in the workplace. We believe that it is essential for workforces to reflect the communities they serve where everyone feels included and valued. We promote environments that value and respect all individuals regardless of their race ethnicity gender sexual orientation age ability religion or any other personal characteristic.

We encourage applications from underrepresented groups including African Canadians Indigenous/Aboriginal People Racially Visible Persons Women Persons with Disabilities and 2SLGBTQ Persons.

Self-identification is encouraged but not required during the application process and accommodations can be requested during the recruitment process. If accommodations are needed during the assessment process such as an interview or testing please let us know and we will make arrangements to meet your needs.