Education Program Specialist – Foundational Sciences

Job Title: Education Program Specialist Foundational Sciences

Department: Undergraduate Medical Education

Reports to: Foundations Curriculum Manager

FLSA Status: Exempt

Summary:

The Foundational Curriculum Coordinator provides operational and logistical support for foundational (block-based) pre-clerkship courses in Years 1 and 2 of the MD curriculum. This role is responsible for the day-to-day execution of course delivery including Canvas management classroom logistics assessment support attendance tracking and coordination of instructional resources.

The position also participates in intentional cross-coverage with the Longitudinal Curriculum Team and Assessment operations during peak workload periods.

Education/Experience:

• Bachelors degree in Education Health or other related fields
• Three (3) years of experience equivalent experience in academic medicine strongly preferred.

Preferred Qualifications:

• Experience supporting health professions education or complex academic programs
• Familiarity with Canvas ExamSoft NBME or LearningSpace systems

Essential Functions:

Foundational Course Operations

Support planning delivery and evaluation of foundational Y1/Y2 pre-clerkship courses Serve as an operational point of contact for course directors faculty and students Ensure accurate and timely execution of course schedules and instructional activities

Canvas & Educational Technology Support

Build and maintain Canvas course sites including syllabi schedules modules calendars and course materials Ensure alignment across Canvas Schedule Modules and Calendar tools Support gradebook setup and maintenance as directed Assist with assessment and curricular content mapping projects

Classroom & Session Logistics

Prepare classrooms for daily pre-clerkship sessions including instructional technology setup Coordinate room reservations and collaborate with scheduling partners to avoid conflicts Troubleshoot technology issues in collaboration with information technology and educational technology teams Secure faculty and staff parking access as needed Contribute to execution of foundational course simulation events

Student Attendance & Absence Management

Process absence requests in accordance with program attendance policies Configure and manage attendance systems including roster imports and settings Reconcile mandatory attendance with approved absences and maintain accurate records

Assessment & Exam Support

Provide operational support for examinations including room preparation and proctoring assistance Assist with testing accommodations and exam day logistics Support ExamSoft NBME and LearningSpace workflows as assigned

Cross Coverage & Additional Support

Provide cross coverage support to the Longitudinal Curriculum Team during peak periods (e.g. clinical performance exam weeks simulation events) Assist with assessment operations and largescale curricular events as needed Support academic ceremonies and institutional events (e.g. White Coat Match Day Graduation) as assigned Perform other related duties consistent with the role as needed

Skills and Qualifications

• Experience in academic program coordination higher education administration or medical education support
• Strong interpersonal and communication skills
• Strong organizational skills and attention to detail
• Demonstrated flexibility and ability to collaborate across teams
• Ability to manage multiple priorities in a deadline-driven environment

Core Competencies

Operational excellence and reliability Clear professional communication Problem solving and adaptability Collaborative teamwork and service orientation Discretion and professionalism in handling student and faculty information

Our Commitment to You:

Advocate Health offers a comprehensive suite of Total Rewards: benefits and well-being programs competitive compensation generous retirement offerings programs that invest in your career development and so much more so you can live fully at and away from work including:

Compensation

Base compensation listed within the listed pay range based on factors such as qualifications skills relevant experience and/or training Premium pay such as shift on call and more based on a teammates job Incentive pay for select positions Opportunity for annual increases based on performance

Benefits and more

Paid Time Off programs Health and welfare benefits such as medical dental vision life and Short- and Long-Term Disability Flexible Spending Accounts for eligible health care and dependent care expenses Family benefits such as adoption assistance and paid parental leave Defined contribution retirement plans with employer match and other financial wellness programs Educational Assistance Program

Visit to access your existing Total Rewards and view this FAQ to learn more about the internal transfer process

About Advocate Health

Advocate Health is the third-largest nonprofit integrated health system in the United States created from the combination of Advocate Aurora Health and Atrium Health. Providing care under the names Advocate Health Care in Illinois; Atrium Health in the Carolinas Georgia and Alabama; and Aurora Health Care in Wisconsin Advocate Health is a national leader in clinical innovation health outcomes consumer experience and value-based care. Headquartered in Charlotte North Carolina Advocate Health services nearly 6 million patients and is engaged in hundreds of clinical trials and research studies with Wake Forest University School of Medicine serving as the academic core of the enterprise. It is nationally recognized for its expertise in cardiology neurosciences oncology pediatrics and rehabilitation as well as organ transplants burn treatments and specialized musculoskeletal programs. Advocate Health employs 155000 teammates across 69 hospitals and over 1000 care locations and offers one of the nations largest graduate medical education programs with over 2000 residents and fellows across more than 200 programs. Committed to providing equitable care for all Advocate Health provides more than $6 billion in annual community benefits.

Pay Range

Summary

The Foundational Curriculum Coordinator provides operational and logistical support for foundational (block-based) pre-clerkship courses in Years 1 and 2 of the MD curriculum. This role is responsible for the day-to-day execution of course delivery including Canvas management classroom logistics assessment support attendance tracking and coordination of instructional resources.

This position will report to the Foundations Manager in the Undergraduate Medical Education office. The position also participates in intentional cross-coverage with the Longitudinal Curriculum Team and Assessment operations during peak workload periods.

Education/Experience:

Bachelors degree in Education Health or other related fields

Three (3) years of experience equivalent experience in academic medicine strongly preferred.

Key Responsibilities

Foundational Course Operations

1. Support planning delivery and evaluation of foundational Y1/Y2 pre-clerkship courses

2. Serve as an operational point of contact for course directors faculty and students

3. Ensure accurate and timely execution of course schedules and instructional activities

Canvas & Educational Technology Support

4. Build and maintain Canvas course sites including syllabi schedules modules calendars and course materials

5. Ensure alignment across Canvas Schedule Modules and Calendar tools

6. Support gradebook setup and maintenance as directed

7. Assist with assessment and curricular content mapping projects

Classroom & Session Logistics

8. Prepare classrooms for daily pre-clerkship sessions including instructional technology setup

9. Coordinate room reservations and collaborate with scheduling partners to avoid conflicts

10. Troubleshoot technology issues in collaboration with information technology and educational technology teams

11. Secure faculty and staff parking access as needed

12. Contribute to execution of foundational course simulation events

Student Attendance & Absence Management

13. Process absence requests in accordance with program attendance policies

14. Configure and manage attendance systems including roster imports and settings

15. Reconcile mandatory attendance with approved absences and maintain accurate records

Assessment & Exam Support

16. Provide operational support for examinations including room preparation and proctoring assistance

17. Assist with testing accommodations and exam day logistics

18. Support ExamSoft NBME and LearningSpace workflows as assigned

Cross Coverage & Additional Support

19. Provide cross coverage support to the Longitudinal Curriculum Team during peak periods (e.g. clinical performance exam weeks simulation events)

20. Assist with assessment operations and largescale curricular events as needed

21. Support academic ceremonies and institutional events (e.g. White Coat Match Day Graduation) as assigned

22. Perform other related duties consistent with the role as needed

Essential Functions

o Experience in academic program coordination higher education administration or medical education support

o Strong interpersonal and communication skills

o Strong organizational skills and attention to detail

o Demonstrated flexibility and ability to collaborate across teams

o Ability to manage multiple priorities in a deadline-driven environment

Preferred Core Competencies

o Operational excellence and reliability

o Clear professional communication

o Problem solving and adaptability

o Collaborative teamwork and service orientation

o Discretion and professionalism in handling student and faculty information

Our CommitmenttoYou:

Advocate Health offers a comprehensive suite of Total Rewards: benefits and well-being programs competitive compensation generous retirement offerings programs that invest in your career development and so much more so you can live fully at and away from work including:

Compensation

• Base compensation listed within the listed pay range based on factors such as qualifications skills relevant experience and/or training

• Premium pay such as shift on call and more based on a teammates job

• Incentive pay for select positions

• Opportunity for annual increases based on performance

Benefits and more

• Paid Time Off programs

• Health and welfare benefits such as medical dental vision life andShort- and Long-Term Disability

• Flexible Spending Accounts for eligible health care and dependent care expenses

• Family benefits such as adoption assistance and paid parental leave

• Defined contribution retirement plans with employer match and other financial wellness programs

• Educational Assistance Program

Note: Eligibility for programs listed above may depend on your FTE or status (e.g. full-time part-time per diem temporary etc.); please ask a Recruiter for more information during an interview.