Manager Proposal Services

Ann & Robert H. Lurie Childrens Hospital of Chicago provides superior pediatric care in a setting that offers the latest benefits and innovations in medical technology research and family-friendly design. As the largest pediatric provider in the region with a 140-year legacy of excellence kids and their families are at the center of all we do. Ann & Robert H. Lurie Childrens Hospital of Chicago is ranked in all 10 specialties by the U.S. News & World Report.

The Manager Proposal Services is responsible for supporting research activity by providing supervision and training oversight to the RSO Research Grants Specialist team and the institution at-large while providing proposal support as needed. This position supports the Associate Director by disseminating job critical information and resources developing and implementing training programs proposing process improvements to enhance efficiencies promoting collaboration with cross-functional teams and facilitating proposal review and submission. Additionally Manager will be required to maintain a moderate proposal workload for select faculty or divisions.

Essential Job Functions:

1. Directly supervises the Research Grants Specialist team with the authority to hire separate
promote demote write and administer performance evaluations.
2. Responsible for developing onboarding materials and other forms of training documentation
as needed to address knowledge gaps and encourage employee growth and development.
3. Plans the professional development needs for the Research Grants Specialist team team.
4. Responsible for actively monitoring and distributions of workloads across the Research
Grants Specialist team and for ensuring adequate support is in place during high volume
proposal submission periods including NIH cycle deadlines.
5. May manage a discrete load of PIs or grants based on complexity.
6. Responsible for developing onboarding materials and other forms of training documentation
as needed to address knowledge gaps and encourage employee growth and development.
7. Reviews organizational training needs for a variety of constituents (Faculty Staff other RA
Teams) develops and conducts training as identified.
8. Shares knowledge and expertise on matters pertaining to the interpretation of Federal
State and Institutional policies procedures and guidelines with OSP Proposal Services team
and faculty.
9. Responsible for ensuring final pre-submission compliance checklists and standards for all
federal and state grant proposals. Trains team members in compliance review and reviews
proposals for error-free submission to funding agencies.
10. Identifies and promotes ways to streamline efficiencies through grant management tools
including the electronic research administration software system and DocuSign.
11. Develops and ensures efficient processes exist for proposal development/submission review
and processing across partner teams and between grants team members and PIs.
12. Prepares and disseminates reports as requested by Director Manne Research Institute
leadership and faculty.
13. Responsible for special projects as requested by the Director.
14. Other job functions as assigned.

Knowledge Skills and Abilities:

• A level of knowledge acquired through a bachelors degree and 5 years of progressive experience in Research Administration and Sponsored Programs or 9 years relevant experience.

• Extensive knowledge of Uniform Guidance NIH Grant Policy Statement and other federal regulations required.

• Supervisory experience is preferred.

• Knowledge of and other federal systems is required.

• CRA CPRA or CFRA preferred or expectation is that the incumbent will sit for one of the certification exams.

• Demonstrated mentoring and training skills for various audiences from faculty to research administrators.

• Interpersonal skills necessary to provide effective leadership for team personnel to a variety of internal and external contacts and to interact effectively with physicians PIs and other medical center personnel.

• Ability to establish priorities and react to many requests and needs.

• Proficient in Microsoft office and related software tools; prefer experience training and using electronic research administration systems.

Education

Pay Range

At Lurie Childrens we are committed to competitive and fair compensation aligned with market rates and internal equity reflecting individual contributions experience and expertise. The pay range for this job indicates minimum and maximum targets for the position. Ranges are regularly reviewed to stay aligned with market conditions.In addition to base salary Lurie Childrens offer a comprehensive rewards package that may include differentials for some hourly employees leadership incentivesfor select roles health and retirement benefits and wellbeing programs. For more details on other compensation consult your recruiter or click the followinglink to learn more about our benefits.

Benefit Statement

For full time and part time employees who work 20 or more hours per week we offer a generous benefits package that includes:

Medical dental and vision insurance

Employer paid group term life and disability

Employer contribution toward Health Savings Account

Flexible Spending Accounts

Paid Time Off (PTO) Paid Holidays and Paid Parental Leave

403(b) with a 5% employer match

Various voluntary benefits:

• Supplemental Life AD&D and Disability
• Critical Illness Accident and Hospital Indemnity coverage
• Tuition assistance
• Student loan servicing and support
• Adoption benefits
• Backup Childcare and Eldercare
• Employee Assistance Program and other specialized behavioral health services and resources for employees and family members
• Discount on services at Lurie Childrens facilities
• Discount purchasing program

Theres a Place for You with Us

At Ann & Robert H. Lurie Childrens Hospital of Chicago and its affiliates (collectively Lurie Childrens) we embrace and celebrate diversity and equity in a serious way. We are committed to building a team with a variety of backgrounds skills and viewpoints recognizing that diverse identities strengthen our workplace and the care we can provide to the Chicago community and beyond. We treat everyone fairly appreciate differences and make meaningful connections that foster belonging and is a place where you can be your best so we can give our best to the patients and families who trust us with their care.

Lurie Childrens and its affiliates are equal employment opportunity employers. We value diversity and are committed to creating an inclusive environment for all employees. All qualified applicants will receive consideration for employment without regard to race color sex sexual orientation gender identity or expression religion national origin ancestry age disability marital status pregnancy protected veteran status order of protection status protected genetic information or any other characteristic protected by law.

For questions about how to request an accommodation please contact:

AI Notice

Lurie Childrens utilizes certain AI-enabled features within our recruiting platform to support candidate engagement and assist recruiters in identifying and prioritizing applicants whose experience aligns with job requirements. All employment decisions are made by individuals.

It is a civil rights violation with respect to recruitment hiring promotion or employment for an employer to use artificial intelligence that has the effect of subjecting employees to discrimination on the basis of protected classes under the Illinois Human Rights Act or to use zip codes as a proxy for protected classes.

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