Secretary III (Health Services) Bilingual EnglishSpanish Preferred

POSITION(S): Secretary III (Health Services Office) - Bilingual English/Spanish Preferred

Site: Arroyo Grande High School

REQUIREMENTS:

• Graduation from high school or its equivalent.
• Two years of previous experience in clerical or secretarial work
• See job description for additional requirements.

WORK DAYS:230 days (10.5 months) -230 Day Work Year Calendar

Monday - Friday 8 hours/day 7:45 a.m. - 4:15 p.m.

Position is currently available.

SALARY:Range 20 - $20.64 to $26.37 hourly rate

Salary prorated based on start date and prior experience.

• CLASSIFIEDSalary Schedule

HEALTH BENEFITS:CLASSIFIEDHealth Plans & Rates

PROCEDURE FOR APPLICATIONS:

• All interested current employees may apply as aninternal applicant and include a50 wpm net typing certificate (on-line typing certificates are not accepted).

• All interested outside applicants may apply as anexternal applicant andinclude the following:Cover Letter Resume One (1) current letter of reference 50 wpm net typing certificate (on-line typing certificates are not accepted)

APPLICATION DEADLINE:Application and supporting documents must be submittedbyFRIDAY MAY 15 2026 AT 4:30 P.M.

The provisions of this Notice of Vacancy do not constitute a contract expressed or implied and any of the provisions contained herein may be modified or revoked without notice.

The Lucia Mar Unified School District prohibits unlawful discrimination intimidation harassment (including sex-based harassment) or bullying based on a persons actual or perceived race; color; ancestry; nationality; national origin; immigration status; ethnic group identification; ethnicity; age; religion; pregnancy childbirth termination of pregnancy or lactation including related medical conditions and recovery; parental family or marital status; reproductive health decision making; physical or mental disability; medical condition; sex; sex stereotypes; sex characteristics; sexual orientation; gender; gender identity; gender expression; veteran or military status; or genetic information; or association with a person or group with one or more of these actual or perceived characteristics. For questions or complaints contact Equity Compliance Officer and Title IX Coordinator: Jennifer Handy Assistant Superintendent of Human Resources at 602 Orchard Street Arroyo Grande California 93420. Phone: ext. 1190 Email:

AN EQUAL OPPORTUNITY EMPLOYER

REVISED DATE: November 18 2014
TITLE: SECRETARY III
SALARY RANGE: 20

JOB SUMMARY
Under direct supervision serves as secretary to an administrator and/or guidance team. Provide clerical support word processing filing answering telephones complete student attendance reports and related tasks update Student Emergency Cards and other school office duties.

QUALIFICATIONS
a. Required:
1. Graduation from high school or its equivalent.
2. Two years of previous experience in clerical or secretarial work.
3. Ability to keyboard at 50 words-per-minute as evidenced by a keyboarding certificate.
4. Knowledge of current office practices and procedures including proper telephone techniques spelling punctuation grammatical usage word processing accurate alpha-numeric filing proficient use of current office equipment including computers fax machines and photo-copier.
5. Ability to read understand and follow oral and written instructions.
6. Ability to organize and execute work efficiently.
7. Ability to act calmly and sensibly in stressful situations.
8. Ability to multi-task in a fast-paced environment and with frequent interruptions.
9. Ability to establish and maintain effective working relationships with staff students and parents.

b. Desirable:
1. Additional training in typing business correspondence and current office methods.
2. Valid California driver license.
3. Ability to communicate in Spanish.
4. School office experience as a Secretary I or II or equivalent office experience.
5. Knowledge and experience with Microsoft Office Suite including Word Excel Powerpoint Publisher and Outlook.
6. Experience with Aeries and QSS.

ESSENTIAL FUNCTIONS
1. Perform a variety of clerical tasks including word processing proofreading filing checking and recording information; compiling and organizing reports; maintain calendar and arrange appointments prepare requisitions and maintain records of
supplies receive equipment and maintain inventory file.
2. Enroll and discharge students as directed.
3. Input student daily attendance including tardies absences lunch count etc. and generate attendance reports and letters as necessary.
4. Generate Independent Study (IS) contracts; maintain IS log; collect student materials/lessons and other related activities.
5. Update Student Emergency Cards as needed or directed.
6. Assist with generating purchase technology and/or work orders as directed.
7. Assist with maintaining school volunteer information/database/files.
8. Assist with providing first aid and medications to students as needed; record information in student first aid log; communicate with parents regarding student first aid situations.
9. Assist with SubCast/SubFinder and organizing information for daily substitutes.
10. Distribute mail; send fax messages record and send messages.
11. Schedule meetings as needed including but not limited to: SST IEP and School Site Council.
12. Answer telephone and give out appropriate information to school personnel and the public.
13. Perform other duties as reasonably related to classification.

OTHER ESSENTIAL FUNCTIONS/PHYSICAL REQUIREMENTS

1. Ability to sit for extended periods of time.
2. Ability to see and read printed matter with or without visual aids.
3. Facility to hear and understand speech at normal levels and to hear and understand speech on the telephone.
4. Ability to communicate so others will clearly understand normal conversation.
5. Physical dexterity in limbs and digits to operate computer keyboard and other office machines used in the office.
6. Ability to stand walk twist bend over grasp reach overhead push pull move lift and/or carry up to 5 pounds on a regular basis and up to 15 pounds occasionally.

OTHER ESSENTIAL FUNCTIONS/MENTAL REQUIREMENTS
1. Ability to concentrate on a single task for up to two (2) hours at a time.
to learn quickly and adapt to a variety of machinery instructions and task methods.
3. Ability to multi-task and meet deadlines in terms of work assignment schedules.
4. Ability to work in stressful situations and remain calm under pressure.

OTHER ESSENTIAL FUNCTIONS/SOCIAL REQUIREMENTS
1. Interact daily in person with other members of the school staff students parents community membersvendors and other school visitors and possess comfortable interpersonal skills and cooperative attitudes.
2. Because of the time urgent nature of duties and because work product of position is interdependent with thatof other staff consistent attendance is required.
3. Convey an understanding patient attitude toward other staff students parents community membersvendors and other school visitors.
4. Maintain the privacy of confidential information.

NOTE: This list of essential functions and of physical requirements is not exhaustive and may be supplemented as necessary in accordance with the requirements of the job.

SUPERVISION: The Secretary III is under the general supervision of the principal or other management designee.