Team Controller Logistics

Responsible for coordinating route plans and allocating resources
Obtain and coordinate route plans with the Regional Route Planner daily.
Confirm that the sufficient number of staff are allocated to specific routes and assign daily route plans to pre-planned operations
Perform final check relating to run routes in accordance with SOPs/GIs before any departure and escalate any discrepancies to the HOD: Logistics.
Submit daily Logistics resource plans to the HOD according to designated timelines and obtain approval.
Schedule the employees on applicable system ensuring optimisation of resources and rotation of resources.
Communicate the resource schedule with relevant stakeholders daily and update the system within the agreed upon timeframes
Manage required Logistics equipment and systems for effective operational output.

Maintain SLA and Service Delivery
Oversee that all service points allocated have achieved SLA requirements in terms of service delivery.
Arrange and conduct regular meetings with Logistics employees.
Confirm that all ATM machines are balanced as per the SLA.
Monitor exception reports and implement remedial action.
Report all escalations/complaints received from customers to the relevant parties and implement appropriate remedial action.
Resolve all escalated customer queries in accordance with the SLA.
Manage customer relationship and operational on-boarding of new services.

Risk Management
Create the rotation plans for spot checks of ATMs and run inspections and oversee that the implementation occurs to mitigate losses.
Identify and escalate daily run risks to the HOD and liaise with SBV Risk team on high-risk service points.
Drive adherence to all SOPs legislative and governance requirements
Assist with the mitigation of risk by using available systems and provide recommendations to mitigate the risk factors identified.
Daily debriefing of operational teams and reporting identified risks to HOD: Logistics/TSO.
Provide input in the activation of SBV Risk Business Continuity plans when required per incident type.
Immediately report all malfunctioning systems to technical support for resolution.
Compile the necessary documentation and submit to HOD: Logistics in compliance with all the necessary guidelines for operational dispensation.
Communicate and enforce all Logistics internal procedures to staff in writing and obtain acknowledgement of receipt that the procedures and policies have been read and understood.
Verify that sites comply to Health and Safety procedures.
Monitor compliance to minimum security standard requirements for the ATM and its environment on a national basis.
Report all losses potential losses and ATM differences to the relevant stakeholders.
Report and provide support into the investigation process in collaboration with the Risk team.
Verify and approve that all Logistics orders and deposits are reconciled on a daily basis to mitigate Logistics losses
Provide input on the content for training material and on-going support for the training of ATM staff.

Manage and maintain all Administrative functions within ones area
Coordinate Customer stationary required (i.e. Cash Bags Seals etc.) and consumables required for daily services.
Accountable for accurate completion and capturing of relevant documentation in line with audit requirements.
Gather compile and submit weekly/monthly MIS reports

Monitor and manage the assets within your Centre
Oversee that resources such as vehicles and equipment are managed efficiently at the centre and are available for purpose.
Conduct regular inspections on assets and report any discrepancies to the HOD/Manager.
Review Logistics-related internal resources at centre level to ensure that fundamental resources and controls are in place.
Collaborate with the HOD on all new Logistics equipment to be ordered and inform the relevant parties of breakages and shortages.

Issue and receive bags to Logistics employees (as and when required)
Receive bags returned from runs as per SOP
Hand out bags before departure as per SOP
Lock and unlock the CIT vault as per SOP

ATM Administration and MIS Provision
Monitor and maintain the administration systems within the centre and to record information relating to ATMs
Implement an effective filing system for storage of ATM administration aligned with company policy

People Management
Provide leadership to employees within SBV.
Creates a conducive environment which translates into productivity and high morale within SBV.
Inspire ones team to deliver on key performance areas.
Promote the employee value proposition of SBV.
Adhere to legislative requirements and SBV policies and procedures.
Aid in the focus on talent to instil value creation for high value contributors.
Manage ones headcount in alignment with the principles and policies of SBV ona monthly basis.
Provide information for disciplinary hearings on behalf of SBV in alignment with statutory requirements and the policies & procedures of SBV
Provide input to the Talent Management Process within ones team
Aid with the performance management process of ones employees
Adhere to legislative requirements company policies and procedures in respect of employment Health and safety practices.
Responsible for employees to undergo the relevant training inclusive of any mandatory refreshers in conjunction with the Training Academy.
Arrange and execute training plans in conjunction with the Training Academy.
Manage overtime / illegal overtime of ones centre/s through proper planning and staff rotation inclusive of driving the time and attendance system within ones centre/s.
Drive leave management in alignment with SBV Policy:
oManage monitor and report absenteeism daily and report on monthly trends.
oVerify and approve all leave on the ESS system within policy timelines.
oManage leave planning and leave discussion via the applicable system.
Drive the daily management of the Time and Attendance system specifically in terms of:
oVerifying the Scheduling of employees on a rotational basis.
oApproving of the overtime of the teams allocated.
oVerifying and approving of pay codes and acting allowances on the system.

Lead the organisation culture within ones centre
Lead the departments values while inspiring confidence and generating excitement enthusiasm and commitment towards the mission.
Serve as a leader of the culture program driving the desired behaviours and encouraging employee engagement
Assist with implementing strategies in collaboration with Change Management & HRto evaluate and maintain employee satisfaction
Initiate and lead a culture of performance driven output through shared purpose vision and values.
Assist with Transformation and BBB-EE initiatives to ensure sustainable alignment to the company scorecard.

Provide leadership to employees within the organisation creating a winning culture and high morale lead as an Ambassador and Executor of Change
Act as a change management architect in periods of change to ensure continuity to operations
Effectively communicate and embed new processes and procedures as they occur addressing or escalating matters / concerns to the SMEs (subject matter experts) when required.
Facilitate the necessary presentations workshops or forums in order to ensure consistent and accurate communication is given across ones centre/s.

Work experience

3 years experience in CIT environment of which:
o 2 years must be in a supervisory role

Minimum Requirements: Education
Grade 12 or equivalent
PSIRA Grade B

Special Training or Requirements
SBV Systems training (Kronos ESS ISA Fraxion etc.)
Valid code 10 drivers licence with PDP
Firearm Competency (FCA60 of 2000)
Computer literate and Microsoft Office Basic