Senior Project Coordinator

The role of the Senior Project Coordinator will be to partner with the Operations Support Director and Regional leadership to train manage and coach the project coordinator team. This role will also be responsible for partnering with and supporting Assistant Project Managers Project Managers and Project Executives to ensure and provide accurate and efficient documentation tracking billing and schedules per different contract requirements.

Duties and Responsibilities include the following:

1. Assist with project start-ups and close-outs.
2. Provides front desk relief and/or additional administrative support to others to help meet business and staffing needs.
3. Prepares routine correspondence (letters memos meeting notes and proposals).
4. Participates in development and implementation of training courses/programs.
5. Help prepare reports presentations data and contracts; process and distribute internally and externally.
6. Coordinates activities for multiple business units and/or office locations.
7. Assist with bid forms proposals and vendor proposals.
8. Bid Tracking Log - Creating Bid Numbers and Maintaining.
9. Produce small bid/change order with Project Manager assistance.
10. Subcontract Checklist.
11. Certificate of Insurance Requirements Bonds Billing Requirements.
12. Contractual Requirements (Certified Payroll OCIP/CCIP Affidavits).
13. Assist project team in submittal process based on project needs. Including understanding specs requesting products data sheets from vendors/subcontractors and maintaining submittal log.
14. Monthly Lump Sum billings and T&M for subcontracts valued $100k-$5M (Including Pay Apps SOV Lien Waivers Certified Payroll).
15. Monthly billings for subcontracts valued greater than $5M (Including Pay Apps SOV Lien Waivers Certified Payroll) GMP Cost Plus
16. Logging/Tracking but not limited to insurance bonding permits submittals RFIs change orders correspondence drawings.
17. Provide copies or scans of drawings.
18. Ensure drawings are current review new documents for changes ensure all sets are accounted for
19. Assist with writing RFIs.
20. Assist with material orders and/or tracking. Also assists with pre-construction planning.
21. Assist with creating tiered subcontracts managing compliance and assisting with change management.
22. Process electrical permits and process plan reviews with supporting documentation.
23. Review specification or client documentation (hard/soft copies) for O&M O&M warranty vendor requests create O&M package from information provided by Project Manager or Assistant Project Manager and coordinate record drawings to submit.
24. Leading meetings trainings (includes coordination of creating agendas and content scheduling facilitating and presenting.) Demonstrated leadership skills (communication delegation coaching teamwork decision making problem solving).
25. Ability to manage own and others schedules.
26. Ability to train and supervise staff.
27. Assist in employee development recruiting retention.
28. Backup for Director of Operations Support.
29. Conduct regular employee check in meetings.
30. Performance Evaluations (Gathering feedback write up and delivering).
31. Other duties as assigned.

Proven experience supporting construction or large-scale projects including bid tracking submittals RFIs change orders billing/pay applications permits compliance documentation and contract

Ability to manage high volumes of detailed documentation coordinate multiple business units or locations maintain logs (insurance bonding subcontracts drawings permits) and ensure accuracy timeliness and compliance across project lifecycles.

Hands-on experience with subcontract billing (lump sum T&M GMP cost-plus) SOVs lien waivers certified payroll OCIP/CCIP requirements bonds certificates of insurance and contractual obligations.

Demonstrated ability to lead meetings and trainings supervise and train staff manage schedules support employee development conduct check-ins and performance evaluations and act as a leadership backup when needed.

Bachelors degree or equivalent experience in business construction management or a related field; strong written and verbal communication skills proficiency with reports presentations and correspondence and the ability to collaborate effectively with project managers vendors subcontractors and internal teams.

Salaryrangeforthispositionis$80000-$95000annually.

Opportunityforadiscretionaryyear-endbonus.

401kwitha40%employermatch(uptofederallimit.)

Pleasefindmoreinformationonourcompensationpackagehere.

Inadditiontosignificantcareergrowthopportunitiesfull-time employees enjoy a competitive pay rate paid holidays and PTO; Medical Dental Vision Life Insurance Disability Insurance Flexible Spending Accounts 401k plan and Employee Assistance Program.

EC Electric is an Equal Opportunity/Affirmative Action Employer and supports a drug free workplace program. All qualified applicants will receive consideration for employment without regard to race color religion sex sexual orientation gender identity national origin age disability genetic information or characteristics protected veteran status or other protected classifications in accordance with federal law.

KnowYourRightslaborposterclickthelinkbelowforadditionalprovisionunderthisfederalmandate.

with disabilities may request accommodation to complete the application and selection process. If you require any accommodations please reach out to Human Resources at

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Required Experience:

Senior IC