Case Manager Data Coordinator

Mission

YouthBuild Brownsville is a tuition free workforce development high school that prepares students for high-paying high-demand jobs and to become homeowners.

Vision

We equip youth and communities to determine their future and build personal wealth for generations to come.

YouthBuild Brownsville is grounded in a set of core principles operationalized through the schools academic work-based learning and pathway success programs:

1. Purposeful Progression Grounded in Readiness and Mastery;
2. Integrated Academic and Construction Trades Pathways;
3. Dignity-Centered Systems with High Expectations;
4. Partnerships that Expand Postsecondary Opportunity and Workforce Success; 5. Equity Equals Ownership; and 6. A Commitment to Continuous Improvement.

YouthBuild Brownsville is a licensed partner site of Build UP.

Founded in 2018 in Birmingham Alabama Build UP is a workforce development high school model with three campuses and six programs in Birmingham and Selma Alabama and Brownsville Texas. The vision of Build UP is to empower and equip youth and communities to determine their own future. At Build UP students are able to:

• Acquire a self-directed career-focused education

• Gain knowledge and skills in a high demand field of their choosing

• Own homes to build personal wealth and lead long-term neighborhood revitalization

Position: Case Manager/ Data Coordinator

Location: YouthBuild Brownsville Brownsville Texas

Reports to: Operations Manager

Position Overview

The Case Manager/Data Coordinator is responsible for overseeing student case management data entry and compliance and recruitment pipeline tracking while supporting student progression into career pathways and postsecondary outcomes.

This role serves as the primary owner of student data systems and records ensuring accuracy across federal state and local reporting platforms including alignment with BISD-related documentation and requirements where applicable.

The Case Manager works in close partnership with the Pathways Success Manager to ensure students successfully transition from enrollment to credential attainment employment and postsecondary placement.

Key Responsibilities

1. Case Management & Student Support

o Provide comprehensive case management including:

• Intake eligibility verification and enrollment

• Individual Service Strategy (ISS) development Individual Education Plan (IEP) and tracking

• Ongoing monitoring of attendance academic progress and barriers

o Support students in overcoming barriers such as:

• Transportation

• Childcare

• Employment readiness

• Social-emotional needs

o Maintain consistent communication with students and families

o Coordinate referrals to internal and external services

o Coordinates weekly/biweekly home visits

o Coordinates Alumni Success by organizing Alum Nights conducting follow-ups to support continued engagement and progress

2. Data Entry Compliance & Reporting

o Serve as the primary manager of all student data systems including:

• Federal (DOL YouthBuild reporting systems)

• State (DOL/TEA-related systems TEFA as applicable)

• Local/internal trackers

o Ensure all data is:

• Accurate

• Timely

• Audit-ready

o Track and maintain key performance indicators including:

• Enrollment and retention

• Attendance

• Credential attainment (GED certifications)

• Placement and postsecondary outcomes

o Support grant reporting audits and monitoring visits (QPRs performance reports)

3. Recruitment & Enrollment Pipeline

o Lead and support recruitment efforts including:

• Community outreach and partner engagement

• Information sessions and open houses

o Manage the full recruitment pipeline:

• Inquiry Application Enrollment

o Track applicant progress and ensure completion of required documentation

o Collaborate with staff to meet enrollment targets

4. Records Management (Digital & Physical)

o Maintain organized compliant student files including:

• Eligibility documentation

• Academic and attendance records

• Case notes and ISS documentation

o Manage both digital and physical files in coordination with the Operations Manager

o Ensure all records meet federal state and organizational compliance standards

5. Pathways & Placement Coordination

o Work in close partnership with the Pathways Success Manager to: o Track student progress toward career pathways

• Monitor credential completion and work readiness milestones o Support job placement and postsecondary transitions

o Ensure all placement and outcome data is accurately documented and reported

o Assist in tracking alumni outcomes and follow-up data

6. Cross-Functional Collaboration

o Collaborate with:

• Operations Manager (systems compliance records)

• Teachers (attendance academic interventions)

• Pathways Success Manager (placement and outcomes)

• Leadership (data reporting and performance monitoring)

o Participate in regular data reviews and continuous improvement cycles

o Works under the supervision of the Operations Manager

Qualifications

• Bachelors degree preferred (Social Work Education Public Administration or related field)

• Experience in:

• Case management workforce development or education programs preferred

• Data entry and reporting systems required

• Strong organizational documentation and systems management skills Ability to manage multiple priorities and deadlines

• Experience working with opportunity youth preferred

Core Competencies

Data accuracy and compliance management

Organization and systems thinking

Student-centered support and relationship-building

Time management and multitasking

Cross-functional collaboration

Confidentiality and professionalism

What Success Looks Like

• Student data is accurate complete and audit-ready at all times. Recruitment pipeline is actively managed and supports enrollment targets. Student files (digital and physical) are organized and compliant. Students receive consistent support and demonstrate measurable progress. Strong alignment between case management and pathways outcomes (placement education careers)

All reporting deadlines are met with high-quality data

Benefits

• Competitive salary commensurate with education and experience

• Health dental and vision insurance

• 401(k) with up to 3% match after 1 year of service

• Paid time off

• Professional development support

• Flexible schedule

• Full-time in-person MondayFriday 8-hour shift

• Occasional After School and Weekend Events (Seasonal and Limited)