Operational and Travel Support Specialist Tickle College of Engineering UTK

This Operational and Travel Support Specialist serves as a key administrative operations support within the Tickle College of Engineering (TCE) reporting directly to the Administrative Services Manager (ASM). The position is responsible for providing direct administrative operational and event management support in cross-functional office areas. This role is the primary point of contact for TCE administrative units offices travel needs. As the primary point of contact for designated units this role is responsible for managing complex assignments performing high volume purchasing and providing high-level administrative support to senior leadership including but not limited to the Kao Innovation Collaboration Studio (KICS) Interdisciplinary Senior Design Program (ISD) and the office of Engineering Professional Practice (EPP). This person interprets policies procedures regulations and rules and assists faculty staff students and contingent workers in understanding these requirements. All duties and responsibilities are expected to be completed with minimal oversight or supervision.

Travel Policy Guidance & Customer Support

• Advise on travel policies and procedures for assigned units answers travel-related questions and troubleshoots system issues by coordinating with appropriate university offices.
• Stays current on policy and system updates recommends process improvements to ASM and communicates changes while supporting training and compliance efforts.

Fiscal Program Support (Designated Units)

• Manages and supports fiscal operations including budget tracking reconciliation purchasing accounts payable/receivable payroll tracking vendor setup contract coordination and compliance with university financial policies.

Event & Administrative Support

• Provides broad administrative support including office operations communications visitor engagement supply management parking coordination service requests hiring support meeting coordination and student-related administrative tasks.
• Coordinates and executes training sessions program events recruiting activities and college-wide events while managing logistics marketing coordination and recordkeeping.

Required Qualifications

Education:

• Bachelors degree in business administration finance or related field.

Experience:

• Minimum of 2 years experience coordinating or managing a large office supporting executive leadership style roles

• Minimum of 1 year medium to large scale event planning experience.

Knowledge Skills Abilities:

• Ability to work independently and as a member of a team

• Excellent written and verbal communication skills

• Strong understanding of confidential issues

• Analytical and strong attention to details

• Sociable and welcoming to internal and external constituents

• Dependable flexible and adaptable

• Prior event planning experience

• Must be able to multi-task

• Proficient in Microsoft Office and ability and willingness to quickly learn and use similar new tools

• Ability to interact with a diverse group of individuals

• Excellent customer service skills

Applicants must be legally authorized to work in the United States on a full-time basis without need now or in the future for sponsorship for employment-basedvisa status.

Preferred Qualifications

Experience:

• 5 years of experience coordinating or managing a large office

• 2 years planning medium-to-large-scale events

• Experience in higher education is preferred

Knowledge Skills Abilities:

• Knowledge of UT policies

• Experience in an academic setting

• Must be able and willing to work and travel locally for occasionally early mornings nights and weekends

Work Location

• Location: Knoxville TN
• Onsite

Compensation and Benefits

• UT market range:MR06

• Anticipated hiring range: $55000 - $60000

• Find more information on the UT Market Range structurehere

• Find more information on UT Benefitshere

Application Instructions

To express interest please submit an application with the noted below attachments.

• Resume
• Cover Letter