Event Planner

Position Summary
The Event & Large Meeting Planner is responsible for the planning and execution of large-scale complex events including conferences conventions and corporate meetings. This role manages the full event lifecyclefrom strategy and budgeting through on-site deliverywhile ensuring alignment with business objectives regulatory requirements and attendee experience standards.

Duties and Responsibilities

• Partner with internal stakeholders to define event goals scope timelines and budgets
• Plan and execute high-attendance events managing multiple projects simultaneously
• Source venues and negotiate contracts; oversee room setups catering A/V transportation and registration
• Develop and manage event budgets; track expenses and review vendor invoices
• Coordinate and manage vendors including A/V catering security technology and speakers
• Travel to events as needed to oversee on-site setup registration and live execution
• Collaborate with Marketing and Communications on branding promotions and attendee communications
• Utilize event technology platforms for registration virtual/hybrid events and reporting
• Identify risks and implement contingency plans
• Support post-event reporting and continuous improvement efforts
• Perform other duties as assigned

Qualifications

• Bachelors degree in hospitality business tourism marketing or related field
• 3 years of experience in event planning large meeting planning or hospitality opeations
• Experience managing large complex or high-attendance events
• Strong negotiation communication and organizational skills
• Proven budget management and vendor coordination experience
• Ability to multitask make sound decisions under pressure and maintain strong attention to detail
• Proficiency with Microsoft Office and collaboration tools (Outlook Teams); familiarity with event management or CRM platforms

Preferred

• Experience supporting events for a distributed or remote workforce
• Bilingual (English/Spanish)
• Lean Six Sigma or Six Sigma Yellow Belt certification

Work Environment

• Fast-paced deadline-driven role
• Travel required for on-site event execution

This role requires regular ongoing inâoffice presence. Employees are expected to work onsite which includes non-company locations where we conduct business the majority of the time to support collaboration productivity and business operations according to the schedule set by supervisors and/or branch management.

This job description is not intended to create a contract of employment. It provides a general overview of the primary duties and responsibilities of the position but does not (and cannot practically) represent an exhaustive or comprehensive list. Duties responsibilities and requirements may change or be assigned at any time based on business needs and the company reserves the right to modify this description accordingly.