Project Administrator

The role of the Project Administrator supporting projects includes but is not limited to the following aspects:
- Provide day-to-day administrative support to project managers and wider project teams.
- Maintain project documentation including registers trackers action logs risk logs and meeting minutes.
- Schedule and coordinate project meetings workshops and reviews including preparation of agendas and materials.
- Assist with the preparation of reports dashboards and presentations for internal and external stakeholders.
- Ensure timely follow-up on actions decisions and deliverables from project meetings.
- Liaise with internal departments and external contractors or suppliers as required.
- Assist in onboarding new team members and ensuring access to systems tools and project documentation.
- Support the continuous improvement of administrative and project support processes.

The role of the Project Administrator managing secondments includes but is not limited to the following aspects:
- Coordinate and administer secondment agreements extensions and contractual changes as necessary.
- Maintain accurate records of all secondment arrangements including start/end dates host departments and approval documents.
- Track and report on secondment status upcoming renewals and changes ensuring relevant stakeholders are informed.
- Generate billing information and raise billing requests for seconded individuals.
- Monitor the financial performance of secondment contracts conduct regular reporting and implement corrective actions where necessary.
- Contribute to continuous improvement of secondment processes and administrative tools.

A Project Administrator will demonstrate some project process knowledge and practical experience in a project environment particularly within regulated industries. They will be a dynamic individual with a passion for driving successful projects and ensuring safety and quality standards are met.

Experience Skills & Knowledge:
- Excellent verbal and written communication skills with the ability to engage stakeholders at all levels and ensure that complex information is conveyed clearly.
- Awareness of basic project management principles and processes.
- Strong organisational and record-keping abilities.
- Awareness of safety quality and compliance requirements.
- Foundational analytical and problem-solving skills with the ability to make informed decisions based on data and project requirements.
- Effective time management and organisational skills with the ability to manage multiple tasks simultaneously ensuring deadlines and budget targets are met.
- High attention to detail particularly in the review and interpretation of project documents financial data and project specifications.
- A good working knowledge of Microsoft Office software (Word Excel PowerPoint).

Behaviours:
- Proactive solution-oriented and collaborative.
- Eagerness to learn and develop and motivation to progress in project management.
- Ability to adapt to changing project requirements timelines and environments maintaining a calm and structured approach under pressure.
- Friendly approachable and focused on delivering a positive project outcome.

25 days annual leave per year rising by 1 day for every 2 years worked (max 30 days) Bank Holidays

8% employer pension contribution with employee 1% contribution (salary sacrifice)

Individual and family private health care

Dental insurance for employees

Cashplan Level 2 cover

Life assurance (4x salary)

Employee assistance programme (EAP)

Income Protection

Professional Body Membership

Tusker Electric car scheme (salary sacrifice)

Cycle to Work scheme (salary sacrifice)

Babbel learn a new language

Generous family leave