Project Manager, Facilities

POSITION: Project Manager Facilities (18-month contract)
REPORTS TO: Manager Capital Project
DEPARTMENT: Facilities
LOCATION: Englehart
REFERENCE:
SALARY: $100412 - $118144

WHO WE ARE:
Ontario Northland Transportation Commission (ONTC) is an Agency of the Province of Ontario that provides efficient and vital transportation services. We are a modern forward-thinking organization focused on providing safe and reliable transportation services. ONTC has a rich history of over 120 years and strong connections to the communities we serve. With over 1200 skilled professionals we work together to enhance transportation services and ensure that they are sustainable for future offer a dynamic workplace culture along with a competitive salary a defined benefit pension plan paid personal leave days and discounted transportation on our bus and passenger rail services.

ABOUT FACILITIES:
ONTC has a building portfolio of approximately 191 buildings throughout its large operating area in Northern Ontario. There is a core of approximately 51 major buildings that include Shop Buildings Office Buildings Stations Service Garages and Bunkhouses. The remaining buildings are smaller support buildings such as sheds storage areas and lunchrooms.
Beyond the simple building count Ontario Northlands major terminals in North Bay Englehart and Cochrane are analogous to small towns where Ontario Northland is responsible for maintaining its own private service infrastructure access roads and transportation infrastructure.

ACCOUNTABILITY STATEMENT:
The Project Manager Facilities provides project management for construction projects and the purchase of equipment to implement the capital plan and support ONTC initiatives.

MAJOR DUTIES/ RESPONSIBILITIES:

• Manage assigned capital projects from initiation to completion.
• Prepare detailed scope of work packages for equipment systems and building installations modifications operations and maintenance in collaboration with consultants.
• Develop RFQ RFT and RFP documents to procure services from consultants engineers architects and contractors and to support equipment and facility upgrades or repairs.
• Review contract plans and specifications to ensure compliance with building codes and project requirements.
• Collaborate with Legal and Procurement to develop contract documents and manage quote/tender processes in accordance with company policies.
• Procure materials required for project execution following established procurement procedures.
• Maintain consistent timely and clear communication with all project stakeholders including ONTC personnel service providers and contractors.
• Coordinate schedule and oversee the work of ONTC trades external contractors and suppliers.
• Monitor project schedules track progress identify risks and implement mitigation and contingency plans. Prepare status reports as needed.
• Manage all project documentation including plans specifications RFIs schedules submittals budgets change orders and progress payment requests.
• Maintain organized project files contract documentation and detailed cash flow tracking.
• Manage contract documentation.
• Complete project initiation forms and charters; review monthly and quarterly cash flow projections in ONTCs capital project tracking system.
• Create and support the development of business cases for new capital projects.
• Provide data and updates to the Enterprise Asset Management (EAM) program as required.
• Administer contracts including safety orientations field inspections and supervision of contract work.
• Coordinate with Facility Supervisors to distinguish between elements covered by maintenance programs and those requiring capital project funding.
• Work closely with ONTC Supervisors to implement capital projects.
• Collaborate with other departments to ensure safe cost-effective execution of projects and maintenance activities.
• Occasionally assist with troubleshooting maintenance issues and coordinating engineering support.
• Maintain compliance programs to meet Canada Occupational Health and Safety Regulations (e.g. pressure piping electrical building code and designated substances inspections).
• Stay informed about energy-saving and sustainability opportunities relevant to the role.
• Update Buildings Condition Data as required to support ONTCs state of good repair tracking.

REQUIREMENTS:

• University degree in Mechanical Electrical or Civil Engineering or Architecture.
• 35 years of experience working with building systems in an industrial setting with practical hands-on knowledge.
• Minimum of 2 years of experience in Project Management.
• Project Management Professional (PMP) designation or Professional Engineer () is a strong asset.
• Demonstrated experience coordinating construction contracts including planning scheduling legal documentation and project execution.
• Proven ability to prepare cost estimates budgets and budgetary requests.
• Proficiency in preparing detailed scope of work documents and Requests for Quotation (RFQs).
• Ability to develop comprehensive project plans lead cross-functional teams and manage consultants and contractors to meet project milestones.
• Strong working knowledge of Microsoft Office Suite especially Teams Word and Excel.
• Familiarity with tools such as Autodesk Build Smartsheet Questica and RSMEANS Data Estimating software is an asset.
• Solid understanding of current building and construction codes and regulations including Federal and Provincial directives and policies.
• Knowledge of Canadian Construction Documents Committee (CCDC) contracts including Articles of Agreement Conditions of Contract and Supplementary/Special Conditions.
• Excellent communication skills with the ability to engage diverse stakeholders and convey ideas clearly both orally and in writing.
• Strong interpersonal and leadership abilities.
• Capable of working independently and managing multiple priorities under pressure with minimal supervision.
• Valid G-class drivers license and willingness to travel as required (up to 50%).
• Demonstrated commitment to health and safety practices.

APPLICATION PROCESS: The successful candidate will need to pass the following clearances: criminal record check employment references and education verification.

CLOSING DATE: May 17 2026 no later than 11:59 p.m. Qualified individuals are invited to apply in writing with a current covering letter and resume (provided in one document) stating reference name and number. Visit our career website to apply: thank all applicants for their interest however only those selected for further consideration will be contacted.
If it is determined that any information provided in the application or during the recruitment process is false misleading or incomplete Ontario Northland may discontinue your candidacy from further consideration.

At Ontario Northland we are committed to employment equity. We value the unique skills and experiences each person brings to Ontario Northland and invite all interested individuals to apply and encourage applications from Indigenous peoples racialized persons women persons with disabilities and persons who identify as 2SLGBTQIA.
Ontario Northland will provide accommodation to ensure barrier-free employment in accordance with the Canadian Human Rights Act and the Accessibility for Ontarians with Disabilities Act. You can request accommodation at any stage of the hiring process. If you require an accommodation please contact Human Resources.
ONTC does not use artificial intelligence (AI) to make or inform hiring decisions. We do use an external applicant tracking system (ATS) to help manage applications efficiently. While the ATS may apply basic automated filters or sorting functions all applications are reviewed and evaluated by human recruiters.
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