HQ Office Coordinator – Facilities, Admin, & Executive Support

HQ Office Coordinator Facilities Admin & Executive Support

Florham Park NJ
Full-Time On-site

Do you thrive in a high-visibility role where youre the go-to person for both guests and team members

Are you passionate about creating a professional welcoming environment while keeping operations running smoothly behind the scenes

If so wed love to welcome you to our Florham Park headquarters!

About the Role:

As the HQ Office Coordinator Facilities Admin & Executive Support youll be the first point of contact for visitors and a key partner in ensuring our Florham Park office runs efficiently. Youll manage daily front desk duties support C-suite executives and handle various facilities and office management tasks. This is a dynamic role for someone whos polished organized proactive and enjoys working with people at all levels.

Responsibilities:

Front Office & Executive Support

• Greet and assist visitors and team members with professionalism and warmth
• Manage calls emails mail and packages
• Support executive calendars conference room bookings board meetings and event coordination
• Maintain a clean secure and professional lobby environment
• Assist with travel hospitality and confidential executive support as needed

Facilities & Office Operations

• Coordinate facility and property management needs with outside real estate services companies globally and regionally.
• Lead emergency planning including fire drills EAP and EHS documentation updates
• Maintain seating plans office procedures and the Whos Where tracker
• Administer security badge creation with corporate security
• Oversee the North American site leader spreadsheet and meeting coordination

Vendor Supply & Utility Administration

• Manage utility service accounts (setup termination deposits) using Capturis (training provided)
• Track sustainability metrics and utility usage
• Oversee Ariba functions: vendor management invoice processing PO creation and reconciliation
• Place supply orders for Florham Park and other North American sites as needed
• Administer and reconcile Global Real Estate P-card transactions
• Track permits and fees to ensure compliance

Requirements:

• 3 years of experience in front desk office coordination or administrative roles
• Comfort interacting with executive leadership and high-profile visitors
• Strong communication organization and multitasking skills
• Proficiency with Microsoft Office Suite (Outlook Word Excel Teams)
• Familiarity with Ariba Capturis or corporate procurement systems is a plus (training provided)
• Discretion reliability and a proactive can-do attitude

Flexible Working

At Conduent we want you to be yourself. We recognize that everyone is different and that how people want to work and deliver at their best is different for everyone too.
In this role you can expect the following working conditions:

• Onsite work: Work in our local office receiving personal coaching and leadership so that you can provide the best support to our clients and help you grow in your career.

Working For You

Perks and rewards designed for you:

• Health and Welfare Benefits: Our health and welfare benefits can be tailored to fit your needs and start on the first day of employment.
• Retirement Savings: We support you as you invest in your future.
• Employee Discounts: We offer you access to a vast selection of global national and local discounts on merchandise services travel and more.
• Career Growth Opportunities: We help you thrive so together we can grow. We provide opportunities to advance your career with a vast portfolio of businesses and a global footprint.
• Training: Earn while you learn and continue to grow with access to award-winning learning platforms throughout your Conduent career.
• Great Work Environment: We are proud of our award-winning culture and the recognition weve received for our diversity efforts.

Join Us

At Conduent we are one team one mission. We understand that our success is directly related to the success of our associates. We strive to create a culture where you can:

• Bring your authentic self to work.
• Grow and thrive both personally and professionally
• Make a difference with our clients in our communities and with the millions of people we support.

With a large workforce across 24 countries were proud to foster a truly global cultureone that supports well-being values every contribution and empowers our people to grow both personally and professionally.

Pay Transparency Laws in some locations require disclosure of compensation and/or benefits-related information. For this position actual salaries will vary and may be above or below the range based on various factors including but not limited to location experience and addition to base pay this position based on business need may be eligible for a bonus or addition Conduent provides a variety of benefits to employees including health insurance coverage voluntary dental and vision programs life and disability insurance a retirement savings plan paid holidays and paid time off (PTO) or vacation and/or sick time. The estimated salary range for this role is ($49680 - $62100)