UW-Managed Program Director

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Position Title:

Job Category:

Employment Type:

Job Profile:

Job Duties:

The UW-Managed Program Director directs administers and manages the UW-Managed program that delivers design and construction projects within the authority of the BOR but outside of the governors biennial state funding program. This role provides oversight and direction including awarding projects to external vendors planning and scheduling of projects project delivery design allocating resources and construction addition this role serves as the signatory for project contractual documents in the program. This is a supervisory position which has management oversight of at least 2.0 FTE.

Key Job Responsibilities:

Program & Portfolio Leadership

Establish governance stagegate approvals and standardized project controls across the portfolio.

Lead portfolio reviews: budget status risks cash flow schedule health and change trends.

Provide program and project reporting to UWs leadership and BOR

Project Delivery & Execution

Oversee full project delivery life cycle: feasibility programming schematic design development construction documents procurement construction administration commissioning and turnover

Select and optimize delivery methods (Hard bid within single prime contracting and design build) based on risk speed complexity market conditions stakeholder needs and statute

Approve project baselines (scope schedule budget) and manage escalations changes and claims.

Champion safety quality assurance/quality control and commissioning standards

Contracting Procurement & Vendor Management

• Oversee procurement strategies in alignment with institutional procurement policy Universities of Wisconsin procurement and applicable state procurement statutes

• Drive contractor performance through KPIs governance and issue resolution; manage disputes and claims

Financial & Risk Management

Manage project and program budgets contingencies allowances and forecasting (including escalation)

Provide continuous improvement of change management and cost/schedule/program control processes; ensure transparent reporting

Identify quantify and mitigate risks (schedule scope funding permitting supply chain market)

Coordinate with Finance on capital funding sources cashflow and audits

Stakeholder & Team Leadership

Lead coach and develop a highperforming internal team (PMs CMs analysts)

Serve as the primary liaison to senior leadership internal departments end users and external agencies for the program

Promote a collaborative culture with architects engineers and contractors

Communicate clearly to nontechnical stakeholders; provide executivelevel briefings and board materials

Compliance Sustainability & Standards

• Ensure compliance with building codes permitting life safety accessibility (ADA) OSHA environmental and infection control (healthcare) and institutional design standards

• Integrate sustainability (LEED/WELL/Net Zero/energy codes) resiliency and universal design goals

• Oversee accurate closeout asbuilts O&M documentation and warranty handoff to Facilities Operations

Department:

The Office of Capital Planning and Budget provides support to the Board of Regents (BOR) the 13 institutions of the Universities of Wisconsin and in partnership with the Wisconsin Department of Administration - Division of Facilities Development the State of Wisconsin Building Commission. The office offers institutional partners guidance and expertise in capital planning budgeting administration and management of the UW-Managed design and construction program architectural/engineering assistance as well as real estate services to support the institutions in developing and maintaining their biggest single physical investment university facilities.

• Oversee and direct program for project delivery of design and construction projects
• Serve as the lead technical representative for matters involving design and construction contract changes related contractual documents and industry software and claims
• Provide input supervise the preparation and approve of the written project scopes of work and other documents and guides the preparation of estimates and project budgets
• Coordinate the scheduling and assigning of project teams both internal and external
• Monitor project portfolios and communicate project progress and status to university leadership and the BOR
• Forecast workload in preparation of resource planning requests
• Serve as a key liaison to internal and external stakeholders (architects engineers consultants and contractors) to maintain strategic business relationships that foster greater success for the UWs both on project and program level matters
• Develop and implement operating policies and procedures to comply with best practices institutional objectives program objectives Board of Regents policies and guidance and applicable statutes
• Exercise supervisory authority including hiring transferring suspending promoting managing conduct and performance discharging assigning rewarding disciplining and/or approving hours worked of at least 2.0 full-time equivalent (FTE) employees

Compensation:

The UW-Managed Program Assistant Director (Official Job Title: Design and Construction Project Delivery Director (Inst)) is a full-time limited exempt position. Well-qualified candidates can expect a starting annual salary within a range of $118000 - $133000 commensurate with the candidates education related experience and qualifications.

Required Qualifications:

• Masterss degree in Construction Management Architecture Engineering or a related field.
• Five (5) years of project management experience
• Demonstrated leadership managing multiple complex projects in institutional environments e.g. higher education public sector or complex larger organizations)
• Experience operating in occupied and missioncritical facilities with rigorous safety and compliance requirements
• Experience with strategic planning and portfolio governance
• Demonstrated experience with Risk Management & Negotiation (claims avoidance and resolution)

Preferred Qualifications:

• Professional credentials: PMP CCM RA (Registered Architect) or PE (Professional Engineer) and/or LEED AP
• Experience with eBuilder Procore PMWeb (or similar) Primavera P6 / MS Project and familiarity with BIM (Revit)
• Experience delivering large capital projects ($50M$500M portfolio preferred)
• Public sector procurement experience
• Higher Ed/Labs: experience with EH&S AAALAC BSL vivarium/lab environments

Knowledge Skills and Abilities

• Change management and continuous improvement skills
• Strong knowledge of contracts (AIA or equivalent) cost control scheduling and change management.
• Strong knowledge of Financial Acumen (budgeting forecasting cost modeling contingencies escalation)
• Proficiency with project delivery methodologies (DB CMAR DBB; IPD exposure is a plus)

Work Location
The office location is 780 Regent Street Madison WI 53715. An in-office requirement is expected three (3) days per week and two days may be worked off-site/remote. Telecommuting agreements are subject to change at any time.

How to Apply:

Applicant screening will begin immediately and be ongoing through May 24 2026. However applications may be accepted until the position has been filled.

To receive full consideration applicants are required to apply online and provide in PDF format a Resume and Cover letter addressing your experience and education as it applies to all minimum and preferred qualifications.

Contact Information:

Questions may be addressed to .

Accommodation Request

If you need to request an accommodation because of a disability you can find information about how to make a request by contacting .

Criminal Background Check and Reference Check Policy

This offer of employment is conditional pending the results of a criminal background check and a reference check process that includes questions regarding employee misconduct sexual violence and sexual harassment. If you have prior work history within the past 7 years with the Universities of Wisconsin your personnel file will also be reviewed for employee misconduct. If the results are unacceptable the offer will be withdrawn or if you have started employment your employment will be terminated.

Employment Authorization

Please note that successful applicants are responsible for ensuring their eligibility to work in the United States (i.e. a citizen or national of the United States a lawful permanent resident a foreign national authorized to work in the United States without the need of employer sponsorship) on before or after the effective date of appointment.

Confidentiality

The Universities of Wisconsin will not reveal the identities of applicants who request confidentiality in writing except that the identity of the successful candidate will be released. See Wis. Stat. . 19.36(7).

Benefits Information

Universities of Wisconsin employees receive an excellent benefits package. To learn more about the benefits package review the Faculty Academic Staff & Limited Appointees or University Staff Please see this link for total compensation information: Universities of Wisconsin Health & Retirement Contributions Estimator to provide you with total compensation information.

Clery Act information

The Universities of Wisconsin provides statistics on campus crime in its Annual Security Report. For more information on university campus statistics see is an Equal Opportunity Employer

Qualified applicants will receive consideration for employment without regard to race color religion sex sexual orientation gender identity national origin age pregnancy disability status as a protected veteran or any other bases protected by applicable federal or State law and UW System policies. We are committed to building a workforce that represents a variety of backgrounds perspectives and skills and encourage all qualified individuals to apply.