Administrative Assistant

Career Area:

Job Description:

Your Work Shapes the World at Caterpillar Inc.

When you join Caterpillar yourejoining a global team who cares not just about the work we do but also about each other. We are the makers problem solvers and future world builders who are creating stronger more sustainable communities. We dontjust talk about progress and innovation here we make it happen with our customers where we work and live. Together we are building a better world so we can all enjoy living in it.

Caterpillars Athens facility is seeking a professional welcoming and customer service oriented Administrative Assistant to provide administrative support for facility and department heads. This role is essential in creating a positive leader and guest experience often acting as the first face to the Athens facility for senior leaders and high value visitors.

What Youll Do (Job Duties)
Schedule meetings appointments and maintain calendars for senior leadership
Prepare edit and format documents reports and presentations
Maintaining master copies of organizational policy and procedure manuals and keeping them up-to-date
Typing and distributing memos and taking detailed meeting minutes
Order and manage office supplies and equipment
Coordinate meetings including room setup and materials preparation
Assist with event planning and coordination as needed
Support special projects and provide general administrative assistance to staff and leadership
Facilitating domestic and international travel arrangements; assisting in payments expense processing and charge card reconciliation.

What You Have (Core Skills)
Effective Communications: Communicating clearly and professionally with leaders employees visitors and external partners
Accuracy and Attention to Detail: Ability to complete tasks with high levels of precision
Flexibility and Adaptability: Ability to adapt to a changing environment and be comfortable with change
Office Administration: Ability to carry out ongoing office administration tasks effectively and efficiently
Managing Multiple Priorities: Ability to prioritize tasks and meet deadlines when handling multiple responsibilities.
Problem Solving: Recognizing anticipating and resolving organizational operational or process problems

Top Candidates Will Also Have
Experience supporting or interfacing regularly with senior leadership
Experience managing purchases managing a budget and filing expense reports
Experience supporting and communicating with managers across multiple departments
Demonstrated ability to develop professional written communications such as memos announcements and general billboard communications
Manufacturing industry experience

Summary Pay Range:

Compensation and benefits offered may vary depending on multiple individualized factors job level market locationjob-related knowledge skills individual performance and experience. Please note that salary is only one component of total compensation at Caterpillar.

Benefits:

Subject to plan eligibility terms and guidelines. This is a summary list of benefits.

• Medical dental and vision benefits*

• Paid time off plan (Vacation Holidays Volunteer etc.)*

• 401(k) savings plans*

• Health Savings Account (HSA)*

• Flexible Spending Accounts (FSAs)*

• Health Lifestyle Programs*

• Employee Assistance Program*

• Voluntary Benefits and Employee Discounts*

• Career Development*

• Incentive bonus*

• Disability benefits

• Life Insurance

• Parental leave

• Adoption benefits

• Tuition Reimbursement

* These benefits also apply to part-time employees

Posting Dates:

Any offer of employment is conditioned upon the successful completion of a drug screen.

Caterpillar is an Equal Opportunity Employer Including Veterans and Individuals with Disabilities. Qualified applicants of any age are encouraged to apply.

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