Executive Personal Assistant

Executive Personal Assistant

Job Summary

We are looking for a dependable highly organized and proactive Personal Assistant to provide comprehensive support to an attorney. This position plays a vital role in ensuring the seamless management of both professional responsibilities and personal administrative matters. The ideal candidate is resourceful detail-oriented trustworthy and capable of handling multiple priorities in a dynamic fast-paced environment while maintaining the highest level of confidentiality.

Duties

• Assist with personal responsibilities including errands appointment coordination scheduling and other confidential matters while exercising sound judgment and discretion.

• Oversee and maintain complex calendars using Microsoft Outlook Calendar coordinating meetings court-related appointments travel itineraries and other important commitments with accuracy and efficiency.

• Deliver executive-level administrative support by preparing correspondence proofreading legal and business documents transcribing notes organizing files and creating reports with exceptional attention to detail.

• Coordinate ongoing projects by monitoring timelines tracking deliverables organizing resources and communicating with internal stakeholders to ensure successful and timely completion.

• Perform office administration duties including document filing data entry record management bookkeeping through QuickBooks and maintaining organized office systems and supplies.

• Support the planning and execution of corporate meetings legal events conferences and special functions by coordinating logistics schedules materials and vendor communications.

Executive Support

• Comprehensive calendar management

• Scheduling meetings appointments and travel arrangements

• Managing emails correspondence and document organization

• Administrative support for legal operations and business activities

• Project coordination progress tracking and follow-up

• Preparing administrative documents responding to emails and assembling legal documentation with accuracy

Personal Assistant Functions

• Running personal and business-related errands

• Providing occasional weekend assistance when required

• Coordinating miscellaneous logistical and administrative support tasks

• Assisting with special projects and other responsibilities as assigned

Qualifications

• Preferred minimum of 3 years of experience supporting executives or attorneys in an executive assistant or personal assistant capacity.

• Demonstrated success in a similar administrative position with strong organizational and office management abilities.

• Advanced proficiency in Microsoft Office Suite including Word Excel PowerPoint and Outlook.

• Outstanding organizational and time-management skills with the ability to prioritize multiple assignments in a fast-moving environment.

• Excellent written and verbal communication skills including professional phone etiquette and exceptional customer service abilities.

• Proven ability to handle confidential and sensitive information with integrity professionalism and discretion.

• Experience coordinating projects managing deadlines and assisting with event planning is considered a strong asset.

• Spanish or Mandarin language proficiency is preferred.

• Notary Public Certification is preferred or may be obtained after employment begins.

• Valid drivers license required.

Work Arrangement

• Primarily on-site with regular in-person attendance

• Combination of office administration executive support business coordination and personal assistance responsibilities

Benefits

• Health Insurance

• Vision Insurance

• Dental Insurance

• Monthly Metro Card

Become part of a rewarding opportunity where your organizational expertise initiative and commitment to excellence will directly contribute to the success of executive leadership. We are seeking a motivated professional who thrives in a collaborative and fast-paced environment and is eager to build their career while making a meaningful and lasting impact every day.

Required Skills:

AdministrationInformation TechnologyTypingHuman ResourcesData Entry