Receptionist (Medford)

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Job Description:

Join the Oregon Public Defense Commission as a Receptionist for the Medford Office Trial Division and serve as the welcoming first point of contact for our clients visitors and partners! If you are organized compassionate and detail-oriented and motivated to support meaningful public service work we encourage you to apply and be part of a mission-driven organization dedicated to equitable access to justice.

Position: Receptionist (Office Specialist 2)

This recruitment will be used to establish a list of qualified applicants to fill the current vacancy and may be used to fill future vacancies as they occur.

Location:Medford Oregon

Salary Range:$3810 - $5612

Whats in it for you

You will be a part of an innovative and strategic group of professionals and enjoy a competitive salary and benefits package!

• OPDC supports and encourages work/life balance and overall wellness and offers a generous benefits package including employer-paid health insurance vacation and sick leave eleven paid holidays three paid personal days flexible spending accounts and an employer contribution retirement plan (PERS).

• The posted salary range is the total possible range for the classification. If you are already a participating PERS member or once you become PERS eligible the salary range will increase by 6%. The top candidate will be screened through a Pay Equity process that evaluates various factors. Please see the Pay Equity website for more information.

Minimum Qualifications

• Two (2) years of general clerical experience one (1) year of which included typing word processing or other experience generating documents OR

• Graduation from a private school of business with a Certificate in Office Occupations or Office Technology and one (1) year of general clerical experience.

College courses in Office Occupations or Office Technology will substitute for the required experience on a year-for-year basis.

What you will do

The person in this position will provide receptionist service and perform general office duties carried out through typical clerical tasks to support the Trial Division.

Application Guidance & Requirements:

• REQUIRED: Attach your most up-to-date resume. Please ensure your Workday profile aligns with your submission.

• REQUIRED: Attach a cover letter that details how you meet the desired attributes for this position. You cover letter should be no more than 2 pages. (A cover letter that does not meet the required criteria will be graded as ineligible.)

**APPLICATIONS THAT DO NOT PROVIDE THE ABOVE DOCUMENTS WILL NOT MOVE FORWARD IN THE RECRUITMENT**

Duties

Reception and General Service

This role will serve as the first point of contact by welcoming visitor directing them to appropriate personnel or resources answering and routing phone calls and implementing call intake procedures. The person in this position will manage administrative and scheduling tasks using Clio including updating contact information creating events setting reminders monitoring attorney calendars and coordinating conference room use. They will also process incoming mail and legal documents support attorneys and staff provide Spanish interpretation as needed and assists with special projects or additional duties as assigned.

Ongoing

The receptionist will actively participate as a supportive team member by assisting co-workers supervisors and related partners as needed. Theyll help to build strong working relationships with internal and external stakeholders through collaboration cross-divisional involvement and constructive problem-solving. This position will help to foster a positive respectful and inclusive workplace culture that values diverse perspectives and upholds a discrimination and harassment free environment.

The Top Seven (7) Desired Attributes for this Role

1. Professional & Client-Centered Communication Skills: Ability to demonstrate clear courteous and compassionate communication in person and by phone with the ability to interact effectively with clients attorneys court personnel and community partners often in high stress situations.

2. Strong Organizational & Time Management Skills: Must be able to effectively prioritize tasks manage calendars coordinate meetings and process mail and legal documents with accuracy and attention to detail in a fast-paced legal environment.

3. Technological Proficiency: Experience using case management systems such as Clio maintaining accurate records scheduling events setting reminders and ensuring timely communication across teams.

4. Confidentiality & Professional Judgement: Ability to exercise discretion when handling sensitive legal and personal information understands the importance of confidentiality in a public defense setting and applies sound judgement in routing inquiries and documents.

5. Collaborative & Team Oriented Mindset: Must be able to actively support attorneys investigators and administrative staff while contributing positively to cross-divisional efforts.

6. Cultural Competency & Bi-lingual Ability: Ability to demonstrate cultural awareness and respect for diverse backgrounds with the ability to provide Spanish interpretation and ensure equitable access to services for clients with varying language needs.

7. Experience working in a legal office preferred.

Who we are.

The Oregon Public Defense Commission (OPDC) is an agency governed by a 13-member commission appointed by the Governor which serves as the governing body for Oregons public defense system. The Commission provides policy direction and oversight for the administration of the system. The legal services provided by OPDC represent an essential component of Oregons public safety system.

OPDCs mission is to ensure constitutionally competent and effective legal representation for people eligible for a public office includes the Executive Appellate Trial Trial Development & Resources and Administrative Services Divisions.

OPDC negotiates contracts with trial-level public defense providers and administers and distributes funds for representation and related services for cases during the biennium for criminal juvenile and civil commitment cases. The Agency provides compliance and oversight to the trial community providers through quality assurance practices training and Services processes all expenses related to representation in public defense cases. The Appellate Division provides direct legal representation in the state appellate courts in criminal cases juvenile dependency and termination of parental rights cases and parole cases. Other services in the Agency include Data Collection and Analysis General Counsel Human Resources Information Technology Services Internal Audit and Policy Development.

Recruitment Timeline

*These dates are approximate and may change. *

• Recruitment Closes: Tuesday 5/12/2026 @ 11:59P

• Recruiter Screening for Minimum Qualifications: On-going

• Hiring Manager Screening for Desired Attributes: On-going

• First-Round Interviews: Week of 5/18/2026

Veterans Preference

Eligible veterans who meet the qualifications will be given veterans preference. If you checked that you are a veteran be sure to submit your documentation prior to the close date of this posting. For more information please go to the State website: is an equal opportunity/affirmative action employer and is strongly committed to enhancing the diversity of its will be provided in the recruitment application and selection process to applicants with disabilities who request such assistance. Please call as early as possible regarding any assistance you may require.