Manager, Admissions

Job Description:

Pacific Oaks College and Childrens School is recruiting an Admissions Manager for their College Campus in Pasadena California.

About Pacific Oaks College and Childrens School

Pacific Oaks College and Childrens School located in Pasadena California is a nonprofit institution rooted in Quaker values and a strong social justice heritage. The College offers bachelors masters a doctorate and certificate programs in education human development counseling and related fields while the Childrens School is internationally recognized for its pioneering work in anti-bias education emergent curriculum and peaceful conflict resolution. Together they foster inclusive culturally responsive learning environments that honor the unique potential of every individual. Employees join a mission-driven community committed to respect diversity social justice and lifelong learning.

About the Position

The Admissions Manager provides strategic results-oriented leadership and day-to-day supervision for a focused team of enrollment counselors. Reporting to the Associate Vice President of Admissions this role is responsible for driving enrollment growth through the rigorous oversight of counselor activity real-time coaching and the execution of data-informed recruitment strategies.

The Admissions Manager serves as a primary driver of the enrollment funnel focusing on lead generation conversion optimization and pipeline management. By blending hands-on mentorship with sophisticated CRM analysis the Manager ensures that their team exceeds enrollment targets while maintaining the highest standards of data integrity and student counseling. Whether delivering keynote presentations managing a strategic recruitment territory or auditing counselor outreach the Admissions Manager ensures a cohesive high-touch prospective student experience that reflects the Colleges mission and strategic goals.

Responsibilities

Duties will include:

• Provide daily supervision and real-time coaching to admission counselors monitoring call volume and pipeline activity to ensure team and individual enrollment goals are met.
• Lead strategic territory management by building recruitment plans based on market trends and high-yield opportunities while balancing counselor workloads for optimal coverage.
• Manage the full enrollment funnel from inquiry to enrollment auditing outreach activity and refining communication scripts to maximize conversion rates.
• Oversee data integrity and operational excellence within the CRM (CampusVue/SIS) producing accurate reports and forecasts to inform recruitment strategies and yield management.
• Train and mentor staff on systems financial aid basics and academic programs while facilitating daily huddles to resolve roadblocks and share leadership updates.
• Drive performance through accountability conducting formal reviews and interventions while personally managing a strategic recruitment territory or caseload to model expectations.
• Collaborate with the AVP and marketing partners on lead generation strategies and the execution of high-impact recruitment events information sessions and open houses.

Note: While this list captures the core focus of the position we look forward to sharing the full scope of responsibilities with finalists during our interview stages.

Minimum Qualifications

• Bachelors degree from an accredited institution.
  • A combination of education and/or related technical or professional experience may be substituted for the bachelors degree on a year for year basis.
• Three (3) years of professional experience in college admissions recruitment or a high-volume sales environment.
• One (1) year of experience as a team lead mentor or trainer (formal or informal).
• Proficiency with a CRM (e.g. Salesforce Slate TargetX) and a Student Information System (e.g. CampusVue Anthology Banner Colleague).
• Must possess a valid drivers license and the ability to travel.

Preferred Qualifications

• Masters degree in Higher Education Educational Leadership Marketing or a related field.
• Admissions recruiting experience in a higher education environment.
• A documented history of meeting or exceeding individual enrollment or sales goals for at least three (3) consecutive years.
• Two (2) years of direct supervisory experience managing full-time professional staff.
• Experience using data to build territory recruitment plans.
• Deep understanding of financial aid processes (FAFSA) transfer credit evaluation or international recruitment.
• Fluency in a second language to support diverse prospective student populations.

Location

This position requires the employee to work on-site at the Pacific Oaks College campus in Pasadena California. To support the recruitment cycle and institutional goals this position may also be required to work evenings and weekends during peak recruitment seasons.

Anticipated Salary

$70304 to $73000

Compliance with Federal Antidiscrimination Guidance

Pacific Oaks College is committed to providing equal employment and educational opportunity to all people and strictly adheres to federal anti-discrimination accordance with DOJ guidance the College affirms that no programs hiring practices promotions admissions or other decisions shall provide preferential treatment based on race color national origin sex religion age disability or other protected characteristics without appropriate lawful rationale. The College will also ensure compliance of its third-party contractors or program partners in this regard.

Disclaimer

The duties listed above describe the general nature and level of work expected of faculty in this position and are not an exhaustive list of responsibilities. The College reserves the right to amend or modify the job description as institutional needs evolve. Pacific Oaks College provides equal employment opportunities to all persons without regard to race color ethnicity religion sex sexual orientation national origin age marital status disability or any other protected status under applicable law.

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