Senior Administrative Assistant

Essential Responsibilities

• Perform administrative tasks for the SVP Finance and Risk Management such as managing calendar arranging travel preparing expense reports handling invoices coordinating mail and couriers ordering office supplies computer and other communication products
• Ad-hoc calendar management & travel arrangements for the wider Finance and Risk Leadership team
• Schedule and coordinate meetings for the SVP Finance and Risk Management including the facility venue and resource booking compiling required materials and planning catering and team engagement activities
• Draft edit and prepare correspondence reports meeting minutes presentations and other documentation on behalf of the Senior Team Members.
• Organization of Finance and Risk team building events - work with the meetings and events team as well as external vendors to prepare contracts for meeting spaces catering and planning team engagement activities
• Manages executive expenses vendor invoices and office costs ensuring accurate coding timely processing and adherence to approved budgets and internal controls. Acts as a key liaison with Finance teams on administrative and paymentrelated matters.
• Implement strategies to further reduce expenditures including meeting logistics cell phone usage and other costs
• Prepares first draft of certain financial statement disclosure notes for finance team to complete. Acts as redundancy for certain finance administrative tasks.

Qualifications

• 4 years experience within a Senior Administrative or Office Manager position.
• Strong verbal and written communication skills able to build rapport and connect with leaders and employees at all levels
• Excellent organizational and planning skills; able to juggle multiple priorities in a dynamic environment.
• Excellent attention to detail and accuracy
• Ability to maintain the highest standards of confidentiality
• Able to work with limited supervision enjoys working both independently and as part of an extended team collaborating well with others and willing to pitch in where needed
• Takes initiative makes suggestions on how to improve processes and get things done. Ability to anticipate needs of the Executive team.
• In-depth knowledge of MS Office applications including OneNote Word Excel Outlook PowerPoint Teams SharePoint ImageNow Concur Workday
• Ability to take initiative to liaise with other departments and/or external resources including hotels and other venues for meeting spaces and team building activities

Compensation

This is the expected base pay range for this role. Individual base pay will be determined based on a variety of factors including experience knowledge skills education and location.

Our competitive total rewards package provides compensation and benefits that support your physical mental and financial wellbeing. We offer exciting challenging work with opportunities to develop your skills and knowledge.

Additional Information

Our workplace culture has been recognized as one of Canadas Best Diversity Employers Canadas Most Admired Corporate Cultures and a Top 100 Inspiring Workplace in North America.

Employment Equity

At Ledcor we believe diversity equity and inclusion should be part of everything we do. We are proud to be an equal-opportunity employer. All qualified individuals regardless of race color religion sex national origin sexual orientation age citizenship marital status disability gender identity Veteran status or any other identifying characteristic are encouraged to apply.

Our True Blue team consists of individuals from all backgrounds who contribute diverse perspectives and experiences to Ledcor. We are committed to continuing to build on our culture of empowerment inclusion and belonging.

Adjustments will be provided in all parts of our hiring process. Applicants need to make their needs known in advance by submitting a request via email. For more information about Ledcors Inclusion and Diversity initiatives please visit our I&D page.