Data Manager at National Heritage Online Academy – North Carolina

SUMMARY:

The Registrar is accountable for the organization and daily functioning of student enrollment management student data information system and compliance with People Services requirements. Because of the ongoing duties associated with the Enrollment process and the web-based Student Information System full-time work hours must be carried throughout the entire year.

DUTIES AND RESPONSIBILITIES:

Enrollment Management:

Maintain in accordance with state law student permanent record files withdrawals student records requests and re-enrollment information.

Ensure that the New Student Enrollment process is run in a timely complete and accurate manner including:

o Application entry.

o Follow-up/correspondence/communication.

o Lottery preparation and execution.

o Documentation.

o Cumulative file updates/maintenance/security.

Maintain required records in Student Information System to ensure compliance with state federal authorizer and National Heritage Academies standards including:

o Attendance records for all students.

o Current Parent/Household information.

o Current Emergency Contact information.

o Collection and management of required forms.

o Management of all First Day / Count Day processes and requirements.

Maintenance of Class Schedules in the Student Information System:

o Enter and update master schedule.

o Set up classes.

o Process student class changes in a timely manner.

People Services Compliance:

o Forward pertinent personnel documents to People Services at National Heritage Academies Service Center and maintain free-flowing communication with People Services and

Maintain a current and active list of substitute teachers manage scheduling and the substitute management system and reconcile the substitute hours.

Collect volunteer forms for all volunteers and maintain an accurate list for field trips classroom volunteers and overnight events.

General

o Collect HLQ and SRQ forms alerting school liaisons of any qualifying students.

o Ensure all parents fill out a Free & Reduced lunch form each year.

Verbal and written communication skills are critical for this role. Manage the proof reading of communication that goes out from the school create memos email blasts and newsletters as part of the main office communication. Front line when families come in for tours or information and must be articulate in verbal skills both in person and on the phone. Occasional travel required.

QUALIFICATIONS:

Possess an Associates degree and/or 2-4 years experience in Office Lead or School Administrative position.

Proficient with Microsoft Office products.

No certificates licenses or registrations needed.

Respond to common inquiries or complaints from parents.

Communicate and work effectively with Students Parents Principal and Teachers.

Ability to apply concepts such as fractions percentages ratios and proportions to practical situations.

Define problems collect data establish facts and draw valid conclusions.

Interpret an extensive variety of technical instructions in mathematical or diagram form and deal with several abstract and concrete variables.

SUPERVISORY RESPONSIBILITIES:

Occasionally the Registrar may supervise parent volunteers who are working in the school office under the direction of the Principal.

PHYSICAL DEMANDS:

While performing the duties of this job the employee is regularly required to talk or hear. The employee frequently is required to sit; use hands to handle; and reach with hands and arms. The employee is occasionally required to stand and walk. The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision distance vision color vision peripheral vision depth perception and ability to adjust focus.

WORK ENVIRONMENT:

While performing the duties of this job the employee is occasionally exposed to wet and/or humid conditions and outside weather conditions. The noise level in the work environment is usually moderate.

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The information contained in this job description is for compliance with the Americans with Disabilities Act (A.D.A.) and is not an exhaustive list of the duties performed for this position. The individuals currently holding this position perform additional duties and additional duties may be assigned

National Heritage Academies is an equal-opportunity employer.