Office Administrative Assistant

Location: Albany NY (100% in the office)Are you a dynamic self-starter Do you have legal experience Are you excited about the opportunity to join an innovative growing law firm that has been successful for more than 165 years Harris Beach Murtha is in search of an Office Administrative Assistant to join our Albany NY office. You will thrive in this role if you have:3 years of legal administrative support experienceA sense of accountability for working independently and proactivelyExceptional oral and written communication including excellent spelling grammar punctuation form and styleExcellent multitasking and time management abilities Proficiency with MS Office scanning and profiling of legal documentsSuperior client service and listening skills for anticipating needs of clients and attorneysThe Office Administrative Assistant is responsible for administrative assistance workflow overflow document preparation scanning profiling word processing and hospitality. Do you have theDRIVEandDESIREto:Provide daily assistance to assigned attorneys including word processing document production process check requests time entry initiate conflict checks and process new client/matter requests create new client files process expense reports and moreLearn the nuances and support the needs of various legal practice areas such as public finance business litigation energy commercial real estate corporate municipalities and local agencies clients and maintain a client-ready reception area; maintain and schedule conference room calendars coordinate food and beverage set-up and support the IT and A/V needsManage phone calls and transmit messages accurately and promptly; process incoming and outgoing mail including FedEx certified mail and UPSOrganize office copy centers kitchen conference rooms other administrative tasks and projects as requested by attorneys and managementHarris Beach Murtha recognizes that everyone has a right to be included. You will be successful in your career at the firm if you:Exhibit the ability to effectively multi-task meet deadlines and provide solutions in a fast-paced office setting Believe in the firms core values: collaboration inclusion ingenuity respect integrity and commitmentEnjoy working with diverse personalities within various levels of the firmAre comfortable working in the office every dayHarris Beach Murtha is not accepting candidate submissions from recruiting agencies for this position during the first two weeks after posting. Following this period agencies with an active fee agreement with the firm may reach out to our internal recruitment team at inquire about potential collaboration for this information below will vary depending upon relevant experience for the position geographic locations and weekly hours schedule. The anticipated weekly schedule for the Office Administrative Assistant is 37.5 hours per week.#LI-Onsite Harris Beach Murtha is committed to an inclusive environment and we welcome applications from diverse candidates with varied background and skills including military experience. Harris Beach Murtha Cullina PLLC is an Equal Opportunity Employer.