SRHS Administrative Assistant

ABOUT US: Health Imperatives (HI) is a multi-service organization dedicated to reducing health and wealth disparities while advancing meaningful opportunities and economic security for people south of Boston. Our mission is to improve the health and well-being of low-income or vulnerable families and individuals in Southeastern Massachusetts. The communities we serve including Brockton New Bedford Plymouth the South Shore South Coast Cape Cod Marthas Vineyard and Nantucket have some of the highest poverty rates and largest wealth gaps in Massachusetts. For nearly 50 years we have addressed the complex needs of people who are disadvantaged by poverty and discrimination and have fallen through the cracks of mainstream systems of care. HI is a safe and welcoming place for people from every race ethnicity culture gender sexual orientation age ability and faith. We are dedicated to promoting and achieving diversity equity and inclusion. We are committed to elevating the voices of the people we serve and those we employ to provide the highest quality care and to develop the most creative solutions to the challenges we face. We are committed to eliminating disparities and increasing access to meaningful opportunities for all particularly those disproportionately impacted by systemic racism. We partner with our clients and other community-based organizations and stakeholders to provide coordinated effective care and support. We serve a diverse mix of racial ethnic and cultural groups including youth LGBTQIA individuals immigrants people with limited English proficiency survivors of sexual assault domestic violence commercial sexual exploitation people with substance use disorders and youth and adults who are or have been incarcerated. We provide a wide array of trauma-informed health care emergency services and support.

TITLE: Administrative Assistant

PROGRAM: Health Imperatives Sexual & Reproductive Health Services

HOURS: Fulltime Monday through Friday including some evenings

SALARY: $30/HR

Location: Wareham

BENEFITS: Medical dental holiday paid earned leave 403b etc.

OVERVIEW: Under the direct supervision of the Director of Sexual and Reproductive Health Services the Administrative Assistant plays a vital role in supporting clinic operations by providing front-office administrative and care coordination support. Responsibilities include:

• Order medications vaccines contraceptive products medical supplies and office supplies
• Reconcile medication packing slips and invoices weekly
• Communicate with pharmacies and vendors regarding orders
• Maintain documentation related to medication ordering and storage
• Submit and track prior authorizations for medications procedures and services
• Verify insurance eligibility and benefits
• Communicate with insurers pharmacies and internal staff regarding status
• Support patients in understanding insurance-related next steps
• Process incoming and outgoing medical record requests in compliance with HIPAA
• Request scan and upload outside medical records into the EHR
• Provide coverage for medical receptionists on an as needed basis
• Create claims in the absence of a practice manager
• Maintain accurate and confidential documentation including contract data entry
• Complete other administrative tasks including scanning filing faxing printing etc.
• Other duties as assigned

REQUIRED QUALIFICATIONS: High School Diploma or GED; strong communication and organizational skills; proficiency in Microsoft Office; Demonstrated work in a collaborative team environment; flexibility and able to work successfully in a fast-paced results-oriented environment; must have a valid drivers license registration.

Physical Requirements: ability to lift and carry up to 20 pounds; ability to travel as needed in Southeastern Massachusetts

PREFERRED QUALIFICATIONS: Experience in medical settings; Familiarity with EHR systems; Bilingual and/or bicultural a plus.

Please indicate on your cover letter the position you are applying for.

Please note that resumes submitted without a cover letter will not be considered

To apply please CLICK HERE or send cover letter and resume to