Facilities Coordinator

Job Overview

CBRE GWS KSA is seeking a diligent and proactive Facilities Coordinator to join our dedicated team. This is a full-time position based in Riyadh Saudi Arabia. As a key member of the CBRE Global Workplace Solutions team you will be responsible for supporting the day-to-day management of our client facilities. The successful candidate will be the first point of contact for service requests ensuring the smooth and efficient operation of the site maintaining a safe environment and delivering an exceptional standard of service to all stakeholders.

Responsibilities

* Act as the primary point of contact for all facility-related enquiries and issues managing the helpdesk system effectively.
* Coordinate and oversee both planned and reactive maintenance tasks liaising with suppliers contractors and engineers to ensure timely completion.
* Conduct regular inspections of the premises to ensure compliance with health safety and environmental regulations.
* Assist the Facilities Manager with budget tracking processing invoices and managing purchase orders.
* Maintain accurate and up-to-date records including compliance documentation service reports and asset registers.
* Support the coordination of office moves refurbishments and other small-scale projects.
* Manage inventory of office supplies furniture and equipment placing orders as required.
* Provide administrative support to the facilities management team including preparing reports and correspondence.

Qualifications

* Proven experience in a facilities coordination office management or a similar administrative role.
* Excellent organisational and time-management skills with a proven ability to manage multiple priorities.
* Strong interpersonal and communication skills capable of liaising confidently with clients colleagues and external contractors.
* A proactive approach to problem-solving and a keen eye for detail.
* Proficiency in the Microsoft Office Suite (Word Excel Outlook) is essential.
* A solid understanding of health and safety principles; a relevant qualification (e.g. IOSH) would be advantageous.
* Experience using a Computer-Aided Facility Management (CAFM) system is highly desirable.
* The ability to work effectively both independently and as part of a collaborative team.