Specialist, Procurement & Operations

Forum Asset Management Specialist Procurement & Operations

Location: In-Office 181 Bay Street Toronto

Work Schedule: Full-time in-office (5 days/week)

About Forum:

Delivering Extraordinary Outcomes through Investment.

Forum Asset Management is a North American investor developer and asset manager with a 29-year track record of delivering long-term value through real estate private equity and infrastructure investments. We are a purpose-driven firm committed to sustainability responsible investing and making a positive impact in the communities where we invest.

With over $3 billion in AUM Forum is one of Canadas most dynamic investment 2024 we completed the countrys largest real estate transaction through our acquisition of Alignvest Student Housing making us the largest owner and developer of Purpose-Built Student Accommodation (PBSA) in Canada. Our open-ended Real Estate Income and Impact Fund (REIIF) is now over $2.4 billion backed by a $3.5 billion development pipeline that spans coast to coast.

Forum is also building one of the fastest-growing self-storage platforms in Canada focused on acquiring developing and operating institutional-grade storage facilities in undersupplied urban markets.

REIIF Overview:

Forum Real Estate Income and Impact Fund (REIIF) Forums flagship private REIT is a sector-leading Fund investing in institutional-quality purpose-built student housing as well as multi-family rentals and furnished apartments in supply-constrained markets across Canada.

Launched in December 2021 with gross assets totaling $200M REIIF ended 2025 at $2.8B of gross assets. REIIF has grown through its access to Forums proprietary development pipeline and through the recent acquisition of Alignvest Student Housing REIT. REIIFs portfolio includes 32 assets spanning coast to coast making it the largest owner of Purpose-Built Student Accommodations (PBSA) in Canada.

Forum is a values-led high-performance organization. We embrace agility and innovation and we strive to foster a team culture grounded in integrity collaboration humility and results. Our growth is fueled by our ability to identify structural real estate themes and deliver strategies that balance income impact and long-term value creation.

Position Overview:

Forum Asset Management is seeking a Specialist Procurement & Operations to support procurement governance vendor program coordination and operational expense analysis across Forums property portfolio (32 buildings approximately 11000 beds) reporting to the VP Real Estate Operations. Based in our Toronto office this role will be a key member of the Real Estate Operations team and will contribute to maintaining procurement workflows monitoring vendor performance and providing analytical insight into operational spending.

Working closely with portfolio leadership and the third-party property management partner this role contributes to maintaining procurement workflows monitoring vendor performance and providing analytical insight into operational spending. This is a hands-on analytical role within a lean structure requiring strong attention to detail independent problem-solving and the ability to investigate operational and expense-related issues while supporting broader governance initiatives. The role is expected to constructively challenge findings and surface insights with opportunity to expand scope based on capability and performance.

This posting is for an existing vacancy at Forum.

Key Duties and Responsibilities:

• Procurement Governance & Workflow Coordination: Support and coordinate procurement workflows and purchase order processes within Entrata; assist in maintaining governance standards approval structures and documentation requirements; monitor procurement activity for alignment with approved budgets; identify workflow gaps or inefficiencies and escalate where appropriate; investigate procurement-related issues and support resolution through structured analysis.
• Preferred Vendor Program & Vendor Coordination: Support development and ongoing coordination of preferred vendor programs; track vendor utilization trends; maintain vendor governance standards including service expectations and documentation; review vendor documentation (contracts insurance certificates service agreements) for completeness; monitor contract timelines including renewals and expirations; escalate service concerns where appropriate.
• Expense Oversight & Operational Analysis: Conduct analysis of operational expenses at property and portfolio levels; monitor spending against approved budgets and identify variances or anomalies; perform detailed investigation into high-volume or irregular expense activity; analyze spending patterns to identify cost drivers inefficiencies and operational risks; provide clear structured insights to support leadership decision-making.
• Operational Reporting & Performance Monitoring: Develop and maintain reporting tools and dashboards related to procurement activity and operational spending; support tracking of KPIs related to procurement compliance vendor performance and expense trends; prepare recurring and ad hoc reports for leadership; assist in preparing materials for operational and quarterly business reviews.
• Process Support & Continuous Improvement: Support documentation and standardization of procurement and operational processes; identify opportunities to improve workflows tools and reporting structures; assist in implementing process improvements across the portfolio; collaborate with cross-functional teams including Real Estate Technology & Operations.
• Operational Issue Investigation & Portfolio Support: Investigate operational issues related to procurement activity expenses and vendor compliance; analyze cause-and-effect relationships between procurement decisions and operational outcomes; engage with property management leadership and site teams to support issue resolution; provide structured insights and recommendations based on findings.

Candidate Profile:

• 35 years of experience in real estate operations procurement property management or a related analytical role
• Experience supporting multi-property or portfolio-level operations
• Strong analytical capability with advanced Excel skills
• Familiarity with property management systems (Entrata preferred)
• Experience working with or alongside third-party property managers
• Strong attention to detail and ability to independently investigate operational issues
• Ability to communicate findings clearly and constructively challenge stakeholders
• Preferred:
  • Experience within the Purpose-Built Student Accommodation (PBSA) sector;
  • Exposure to procurement coordination vendor programs or contract compliance;
  • Experience in operational reporting expense analysis or performance monitoring;
  • Exposure to process improvement or operational optimization initiatives

Invest in Yourself:

• Excellent Benefits A top-tier insurance program designed to keep you healthy active and supported plus a $1000 annual wellness credit.
• Competitive Total Rewards We value our team members and offer a well-rounded package that includes competitive pay paid time off and performance-based incentives.
• Compensation We are committed to supporting your success and are offering a salary range of $65000 $75000 CAD for this position.
• Employee Match Program Invest alongside Forum with access to a matching contribution program.
• Learning and Development Opportunities Access support for professional designations TTI behavioural assessments and quarterly learning forums to grow your skills and industry knowledge. We believe in Best Idea Wins and foster an entrepreneurial environment where your input has real impact.
• Diverse & Inclusive Team We celebrate diverse perspectives and are committed to maintaining the highest standards of equity and inclusion.
• Employee Referral Program Receive a generous bonus when your referral joins our team.
• Social Impact - Enjoy paid volunteer days and opportunities to participate in team-led community initiatives.
• Quarterly All Teams Sessions with your colleagues across the business to share insights celebrate success and spotlight culture.
• Lunch & Learns Regular opportunities to connect learn and exchange knowledge with peers across the business.

Artificial Intelligence (AI) Usage:
Forum uses AI tools on a limited basis to support administrative tasks in the recruitment process such as organizing applications and identifying basic keywords. These tools do not make or influence hiring decisions which are made entirely by human reviewers.

Forum Commitment:

At Forum we encourage diversity. We are committed to an inclusive workplace that reflects our belief that diversity is central to building a high-performing team. Forum is an equal opportunity employer. We are committed to providing accessible employment practices. Should you require an accommodation during any phase of the recruitment process please let the recruitment team know

Required Experience:

Junior IC