Analyst Corporate Operations

When you join Hines you will embark on a career journey fueled by vision and guided by leaders who set the standards of our industry. Our legacy is rooted in innovation and excellence earning us a spot on Fast Companys esteemed annual list of the Worlds Most Innovative Companies as well as recognition as one of U.S. News & World Reports Best Companies to Work For in 2024. Discover endless opportunities to grow and make your mark at Hines.

The Analyst Corporate Operations supports the execution of core operational processes across Corporate Operations functions including planning and occupancy workplace corporate health & safety and aviation. This role serves as a central coordination point for administrative financial and process-related activities ensuring consistency accuracy and efficiency across programs.

This individual acts as a global support resource managing transactional processes maintaining data integrity and supporting analytical and project-based corporate operations functions. Responsibilities include but are not limited to:

Operations

• Administer lease and contract execution processes including routing for approvals digital signatures and storage in global records.
• Support location space utilization and occupancy analysis inclusive of scenario modeling.
• Partner with the Workplace Planning & Strategy Lead to prepare portfolio insights for leadership.
• Develop document and maintain standard operating procedures across functions.
• Manage functional knowledge including maintaining document repositories training new staff and supporting knowledge transfer.
• Administer the Corporate Operations shared inbox; Assign and execute responses.
• Partner with the Corporate Safety & Security Lead to administer emergency notification communication tools.
• Partner with the Business Support Lead to administer the corporate subscription program including allocation tracking and user management.
• Monitor subscription usage and allocation; escalate constraints and emerging needs.
• Maintain records of subscriptions and associated costs.
• Assist with special projects and cross-functional initiatives.

Finance & Sourcing Administration

• Support budget development and forecasting; Identify and analyze variances.
• Build cost tracking models for programs and vendors; Develop annual site budget input and tracking templates.
• Administer all Corporate Operations contracts; Abstract contracts and deploy information to key stakeholders.
• Monitor contractual obligations costs and dates escalating major changes or milestones.
• Support the annual sourcing strategy by providing cost analysis identifying consolidation opportunities and vendor performance tiers.
• Develop and track vendor performance scorecards.
• Collaborate with the GCE to process invoices and ensure accurate and timely payment in accordance with company policies.
• Review and approve corporate expenses within defined authority levels.
• Perform pro card reconciliation and support expense tracking processes.
• Conduct quarterly tax calculations and administer processes including commercial real estate tax and personal property tax.
• Assist with documentation and coordination required for filings and compliance.
• Research and source new suppliers and products.
• Support contract review processes and ensure documentation compliance.
• Purchase supplies and materials as required.

Data Management & Systems Support

• Leverage AI to create and maintain reporting dashboards analyses and reports.
• Build automation workflows and reduce manual work through standardization and tooling.
• Conduct data audits to ensure accuracy across systems and records.
• Maintain organized records of contracts financial data and operational documentation.
• Support analytical workstreams and ad hoc analysis across Corporate Operations.
• Translate data into clear recommendations; Prepare leader-ready insights and summaries.

Minimum Requirements include:

• Bachelors degree in Real Estate Business Finance Organizational Development or related field from an accredited institution or equivalent work experience required.
• Certified change manager or equivalent credential preferred.
• 1 years of experience in operations administration finance or related field.
• Experience with invoice processing expense management or administrative operations preferred.
• Familiarity with contract administration and vendor coordination is a plus.
• Experience with tools such as Smartsheet Excel and DocuSign preferred.
• Strong attention to detail and organizational skills
• Ability to manage multiple tasks and priorities
• Analytical mindset with basic data interpretation skills
• Strong written and verbal communication skills
• Proficiency in Microsoft Office and workflow tools
• Process-oriented with a continuous improvement mindset
• High level of accountability and reliability
• High attention to detail and data governance discipline
• Strict adherence to a high degree of confidentiality
• Ability to comply with health and safety protocols

At Hines we strive for excellence as a leading global real estate investment manager driven by our by our belief that real estate is fundamentally about people. Our diverse portfolio spans $93.2 billion¹ of assets across such property types as living office retail mixed-use logistics and life science projects all designed to enhance value connection and inspiration. Our strategic approach integrates local expertise with global knowledge taking calculated risks aligned with our convictions to exceed expectations and tailor solutions to our clients needs.

While our projects are renowned for enhancing cities and pioneering sustainable practices we recognize that the true driving force behind Hines success is our 5000 dedicated employees in 30 countries who draw on our 65-year history to build the world forward. This is why we prioritize investing in our people offering comprehensive training competitive compensation robust benefits and generous vacation packages. By centering our focus on the growth and wellbeing of our team we cultivate an inclusive environment where everyone including our clients can thrive.

Hines is proud to be named to Fast Companys prestigious annual list of the Worlds Most Innovative Companies for 2024. ¹Includes both the global Hines organization and RIA AUM as of December 31 2023.

We are an equal opportunity employer and support workforce diversity.

No calls or emails from third parties at this time please.