PA to Chief BD & Marketing Officer and Director of BDM Operational Excellence and Planning

About us:
Linklaters is a global law firm providing legal services in 20 countries and through 30 offices.

Linklaters is a people business. Being best in class in the eyes of our clients means that our people must be exceptional.

We look not only for brilliant minds but for people who will thrive in our environment: people who love working collaboratively and demonstrate the innovative efficient agile entrepreneurial and responsible mind-set we aim to bring to every interaction.

Ours is an environment of outperformance. We achieve this not with targets and incentives but by fostering a positive supportive fair and open atmosphere.

We respect and value difference but insist on inclusivity. We celebrate all aspects of diversity and challenge any form of bias. This is vital to our ability to work as one team with a common goal.

The Role:

We are looking for a Personal Assistant to provide senior-level trusted support to the Chief Business Development & Marketing Officer and the Director of Operational Excellence & Planning operating as a key enabler of their effectiveness. The role delivers a high-quality proactive service in a fastpaced global environment supporting informed decisionmaking prioritisation and delivery across a complex portfolio. It requires sound judgement discretion and the confidence to act on behalf of senior leaders while building strong effective relationships across the firm.

Your Key Responsibilities:

• Act as a trusted extension of the Chief Business Development & Marketing Officer and Director of Operational Excellence & Planning anticipating priorities managing competing demands and enabling focus on strategic objectives.

• Own and manage complex fastmoving diaries and inboxes acting as an effective gatekeeper and ensuring priorities deadlines and actions are proactively managed.

• Apply sound judgement and initiative to progress matters efficiently handling confidential and sensitive information with discretion and professionalism.

• Serve as the primary point of contact for internal and external stakeholders representing senior leaders with credibility and authority across a global network.

• Coordinate and support senior-level meetings governance forums and offsites ensuring clear agendas appropriate preparation and effective followup.

• Manage endtoend travel and logistics including complex international itineraries anticipating risks and proposing efficient schedules aligned to business priorities.

• Work closely with the wider PA network to ensure seamless consistent support and provide cover where required.

• Identify opportunities to improve ways of working including the effective use of technology automation and AI tools while taking ownership of ongoing professional development.

What were looking for:

• Significant experience (typically five years or more) providing senior-level PA or EA support within a complex fastpaced professional environment including support to Chief and Director-level leaders.

• Demonstrated ability to exercise sound judgement discretion and credibility while managing sensitive information and multiple competing priorities.

• Highly organised and adaptable with strong selfmanagement skills and the resilience to remain calm and effective under pressure.

• Confident articulate communicator with excellent written and verbal skills including drafting correspondence on behalf of senior leaders and engaging credibly with stakeholders at all levels.

• Strong practical capability across Microsoft Office (Outlook Word Excel and PowerPoint) with experience and interest in using AI tools such as Copilot and ChatGPT to enhance efficiency.

• Professional proactive and serviceoriented with a strong sense of integrity and a clear understanding of the confidential nature of the role.

Whats on offer:

This role can be based in our London offices with a hybrid working model available.

Joining Team Linklaters will see you qualify for a range of benefits designed to reward the vital contribution youll be making to our success. These include:

Health & Wellbeing

• Private Medical Insurance

• Free in-house fitness centre and subsidised health club memberships

• Free onsite GP service and periodic health assessments

Finance

• Pension and flexible savings options

• Income protection and life assurance

• Mortgage advice and will-writing services

Family & Lifestyle

• Electric car and cycle to work schemes

• Emergency family care

• Additional holiday/birthday leave

• Maternity/paternity/shared parental leave

• Travel insurance and season ticket loan

• Option to join sports and social clubs as well as our employee networks groups (such as our Gender Equality With Pride or Social Mobility Networks)

If you think this role would suit you please click apply below. We look forward to hearing from you!

Technical Skills

This list of duties and responsibilities above is not exhaustive. It is intended to describe the general content of and requirements for the performance of this job. As such the role may also include the undertaking of additional tasks as required.

Application Policy

Applications and CVs (direct or via agency) areonlyaccepted online via the related to our roles must be directed to the relevant recruitment team andnotthe partners practices or stakeholders (forlegal rolesorforbusiness team roles).