Transport Compliance Administrator

Established in 2013 Sapphire Utility Solutions has quickly become the partner of choice for many clients across the UK in our chosen markets.

Job Overview:

This role focuses on coordinating vehicle maintenance inspections and compliance while ensuring transport activities run smoothly to support field operations. The position is critical in maintaining fleet safety reliability and regulatory compliance.

Working Hours & Location

• Salary: 31000 per annum
• Hours: 40 hours per week Monday to Friday (07.30am-16.00pm)
• Location: Leyland Lancashire
• Holidays: 24 days bank holidays.

Key Responsibilities:

• Schedule and coordinate vehicle maintenance servicing MOTs and safety inspections
• Maintain accurate records of fleet activity including servicing history inspections and compliance documentation
• Liaise with drivers engineers and internal/external garages to ensure vehicles are available and operational
• Monitor fleet availability and proactively plan downtime for maintenance and repairs
• Ensure all vehicles meet legal and company compliance standards (e.g. inspections permits certifications)
• Track and manage defect reports ensuring timely resolution
• Process and manage transport-related documentation including job sheets service records and invoices
• Respond to internal queries regarding vehicle availability maintenance schedules and transport issues
• Assist in analysing fleet performance and identifying opportunities for efficiency improvements

Key Skills & Qualifications:

• Previous experience in transport fleet administration or logistics (preferably within utilities or a field-based environment)
• Strong organisational and scheduling skills with the ability to manage multiple priorities
• Knowledge of vehicle maintenance processes inspections and compliance requirements
• Proficiency in Microsoft Office (especially Excel) and fleet/transport management systems
• Excellent communication skills for coordinating with internal teams and external suppliers
• High attention to detail and accuracy in record-keeping

Personal Attributes:

• Proactive and able to anticipate operational needs
• Strong problem-solving skills
• Ability to work under pressure in a fast-paced environment
• Team-oriented with a flexible approach

What you will get in return:

In joining Sapphire Utility Solutions as part of the Lanes Group - the UKs largest independent provider we are committed to fostering a workplace culture that prioritises the well-being growth and safety of our employees. Through continuous training professional development opportunities and a supportive environment that values every individuals unique contribution we empower our team to uphold the highest standards of integrity collaboration and inclusivity.

• 24 days holiday allowance plus bank holidays.
• Pension
  
• Death in service
• Employee assistance programme
  
• Free car parking

This position is open to Internal and External candidates. Any internal candidates currently employed within a division of the Lanes Group must complete an Internal Application form and submit to recruitment.

The Lanes Group plc comprises of a range of established service providers subsidiaries which complement the specialist service of Lanes by both work type and geography. Increasing our overall capability assets and offering to our customers.

LAN

Required Experience:

Senior IC