HSE Administrator

JOB PURPOSE

Provide support to the Licensing and Compliance function ensuring the effective management of licensing activities regulatory communications and compliance records across the business. The role is critical in maintaining compliance with regulatory requirements and supporting the wider Compliance team by managing administrative processes enabling specialist resources to focus on assurance auditing training and continuous improvement activities.

MAIN ACCOUNTABILITIES

Licensing Administration

• Manage the renewal process for Petroleum Storage Certificates (PSC) ensuring applications are submitted within required timescales.
• Maintain and update PSC tracking systems and regulatory contact databases.
• Ensure licensing and compliance records are accurately maintained within Verisae and other business systems.
• Support the administration of Vapour Recovery (VR) permits including permit applications transfers variations renewals and record management.

Regulatory Liaison and Compliance Support

• Monitor track and respond to communications from regulatory bodies within required deadlines.
• Liaise with local authorities and other regulatory agencies regarding licensing and permitting matters.
• Coordinate regulatory inspections and site visits ensuring all required documentation is prepared and provided in advance.
• Manage inspection reports contraventions enforcement notices and associated compliance records.

Record Management and Document Control

• Maintain accurate and auditable compliance records and documentation.
• Ensure effective document control filing archiving and record retention processes are followed.
• Support the maintenance of compliance tracking systems and reporting tools.
• Assist with the preparation and distribution of compliance-related documentation and communications.

Administrative Support

• Coordinate compliance training activities including scheduling record keeping and reporting.
• Provide general administrative support to the Compliance team as required.
• Support the preparation of reports presentations and compliance metrics.
• Assist with contractor and supplier documentation management where required.

KNOWLEDGE AND SKILLS REQUIRED

Essential

• Previous experience in an administrative or compliance support role.
• Strong organisational and record management skills.
• Excellent attention to detail and accuracy.
• Ability to manage multiple tasks and competing priorities.
• Strong communication and stakeholder management skills.
• Proficient in Microsoft Office applications particularly Excel Word and Outlook.

Desirable

• Experience working within a regulated environment.
• Knowledge of licensing permitting or compliance administration processes.
• Experience using compliance management systems such as Verisae.
• Understanding of environmental petroleum or operational compliance requirements.