AI Enablement & Program Operations Specialist

Job Description

For over 160 years the University of Washington has been a hub for learning innovation problem solving and community building. Supporting this legacy and important public missionwith the goal of making the UW the worlds greatest public university as measured by positive impactguides everything we do in University Advancement. Bringing together development; alumni and stakeholder engagement; marketing and communications; and advancement operations we advance the UWs impact by developing meaningful connections that foster pride advocacy and philanthropic support.

The Advancement Operations team empowers University Advancement to achieve and sustain its mission and vision. This starts with creating a culture of belonging within our organization that values the diverse experiences and expertise of our team members allowing everyone to thrive and to contribute their unique talents as we strive to achieve our shared goals.

The Advancement Operations team has an exciting opening for an AI Enablement & Program Operations is a full-time permanent position.

The AI Enablement & Program Operations Specialist supports the successful responsible adoption of artificial intelligence across University Advancement. This position translates institutional AI strategy into practical people-centered experiences that enable staff to use AI effectively and confidently in their work.

The AI Enablement & Program Operations Specialist helps Advancement staff incorporate AI tools and practices in meaningful ways by facilitating learning sessions developing role-specific resources measuring adoption and impact and serving as a trusted point of contact. Working closely with the Senior Director of Strategic Analytics & Insights and as a key contributor to the Advancement AI Advisory Group this position plays a critical role in advancing organizational readiness alignment and long-term value from AI initiatives.

What You Will Do:

• Design and facilitate applied learning sessions workshops and small-group labs that help Advancement staff use AI tools responsibly within their roles.

• Develop and maintain role-based playbooks prompt libraries and usage guides tailored to a broad range of Advancement roles and experience levels.

• Track adoption patterns gather qualitative feedback and surface what staff need to move from curiosity to confident use.

• Help shape agenda priorities and facilitate meetings for Advancements AI Advisory Group synthesizing discussions into actionable recommendations.

• Identify and cultivate AI Champions across Advancement building a community of peer advocates who sustain momentum.

• Contribute to the UA AI Community of Practice creating content and fostering connection across the division.

• Stay current on approved AI tools and evolving institutional guidance bringing relevant updates back to your work and to the people you support.

Minimum Requirements:

Bachelors degree AND five years of experience in technology enablement innovation initiatives analytics activation or cross-functional program support.

Equivalent education/experience will substitute for all minimum qualifications except when there are legal requirements such as a license/certification/registration.

What You Bring:

• A strong track record of advancing crossfunctional innovation or transformation initiatives in complex organizations with the ability to move ideas from early exploration into practical operational impact.

• Handson experience working with artificial intelligence tools or technologies (including generative AI platforms analytics or datadriven systems) paired with a genuine curiosity about how new capabilities change the way people work.

• Exceptional facilitation and communication skills with the ability to adapt complex topics to an approachable and actionable format for nontechnical audiences.

• Experience leading productive discussions across diverse stakeholder groups surfacing risks tradeoffs and competing priorities to enable thoughtful wellinformed decisionmaking.

• Strong organizational awareness and sound judgment in highvisibility or sensitive environments.

• Comfort operating independently and navigating ambiguity applying structured thinking to openended problems measuring your own success and moving initiatives forward.

What You Can Expect:

• Hybrid-work schedule with two days in the office per week and three days eligible for telework.

• Cubicle/open workspace environment that may result in higher noise levels and visual distractions.

• Ability to work evening and weekend hours or adjust in-office days periodically on short or limited notice.

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Compensation Benefits and Position Details

Pay Range Minimum:

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Temporary or Regular

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About the UW

Working at the University of Washington provides a unique opportunity to change lives on our campuses in our state and around the world.

UW employees bring their boundless energy creative problem-solving skills and dedication to building stronger minds and a healthier return they enjoy outstanding benefits opportunities for professional growth and the chance to work in an environment known for its diversity intellectual excitement artistic pursuits and natural beauty.

Our Commitment

The University of Washington is committed to fostering an inclusive respectful and welcoming community for all. As an equal opportunity employer the University considers applicants for employment without regard to race color creed religion national origin citizenship sex pregnancy age marital status sexual orientation gender identity or expression genetic information disability or veteran status consistent with UW Executive Order No. 81.

To request disability accommodation in the application process contact the Disability Services Office at or .

Applicants considered for this position will be required to disclose if they are the subject of any substantiated findings or current investigations related to sexual misconduct at their current employment and past employment. Disclosure is required under Washington state law.