Migration Workflow Intern
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Job Summary
This internship project will support and contribute directly to the delivery of the migration of journals from a legacy submission system to Emeralds current submission partner ScholarOne.
Migrating these titles is essential to achieving fully aligned processes efficient staff training consistent reporting and integration with Emeralds endtoend publishing systems.
This internship will play a key operational role in supporting the migration including workflow mapping editor engagement system preparation and coordination of the transfer of active manuscripts. This project allows for hands-on experience in publishing operations systems migration stakeholder management and cross-functional project delivery.
This internship will be for a duration of 3 months.
Location: We perform at our best when we feel trusted and are able to choose an approach to working that suits us best which is why we are a remote-first company. However we also believe in face to face collaboration and our UK colleagues meet once a month for team time and quarterly for company get togethers in our Leeds office so we ask that you be within a commutable distance that you are comfortable with in order to attend the office on those occasions.
Please note that although we are a remote-first company the role will need to be carried out from the UK. As such we are unable to accommodate remote arrangements from other countries.
About our Recruitment Process: We welcome applications from all individuals irrespective of age disability sex gender identity sexual orientation race nationality ethnic or national origin religion or belief. As we understand the value of the transferability of skills and experiences we are not looking for the perfect candidate we encourage everyone who is truly excited about our mission to apply.
We receive a high volume of interest in our roles and may close applications early if we reach capacity. We strongly recommend applying as soon as possible to avoid disappointment.
If you require additional time to complete your application due to accessibility needs or other circumstances please dont hesitate to contact us were happy to support you.
Migrating these titles is essential to achieving fully aligned processes efficient staff training consistent reporting and integration with Emeralds endtoend publishing systems.
This internship will play a key operational role in supporting the migration including workflow mapping editor engagement system preparation and coordination of the transfer of active manuscripts. This project allows for hands-on experience in publishing operations systems migration stakeholder management and cross-functional project delivery.
This internship will be for a duration of 3 months.
Location: We perform at our best when we feel trusted and are able to choose an approach to working that suits us best which is why we are a remote-first company. However we also believe in face to face collaboration and our UK colleagues meet once a month for team time and quarterly for company get togethers in our Leeds office so we ask that you be within a commutable distance that you are comfortable with in order to attend the office on those occasions.
Please note that although we are a remote-first company the role will need to be carried out from the UK. As such we are unable to accommodate remote arrangements from other countries.
About our Recruitment Process: We welcome applications from all individuals irrespective of age disability sex gender identity sexual orientation race nationality ethnic or national origin religion or belief. As we understand the value of the transferability of skills and experiences we are not looking for the perfect candidate we encourage everyone who is truly excited about our mission to apply.
We receive a high volume of interest in our roles and may close applications early if we reach capacity. We strongly recommend applying as soon as possible to avoid disappointment.
If you require additional time to complete your application due to accessibility needs or other circumstances please dont hesitate to contact us were happy to support you.
Day to day youll work on:
- Workflow mapping and alignment of current submission and peer review workflows to identify practices or workflows that require attention prior to migration. Produce clearly documented process maps to support decision-making and system configuration.
- Editor Engagement and Relationship Support: Work closely with editors to guide them through migration expectations timelines and changes to their processes. Assist in gathering editor preferences for elements of ScholarOne configuration when required.
- ScholarOne System Preparation and Configuration Support: Collaborate with the ScholarOne Systems Manager to translate workflow findings into system configuration requirements. Assist in testing configured workflows to ensure they align with editorial needs. Support the creation and review of draft settings for journal accounts templates and communication tools.
- Active Manuscript Transfer Planning and Execution: Work with the Peer Review team ScholarOne manager production and external contacts to determine which active manuscripts need to move how they will be transferred and which metadata files reviewer assignments and histories must be preserved. Support with data preparation quality assurance checks and migration tracking. Assist with drafting communications to authors reviewers and editors about the move.
- Cross-Department Collaboration: Collaborate with production teams to ensure downstream processes remain uninterrupted. Work alongside commissioning editors to prepare communications and support author/reviewer queries. Partner with the Peer Review Lead and senior stakeholders to monitor project timing risks and dependencies.
- Documentation and Reporting: Maintain accurate records of workflows decisions configurations and migration progress. Assist with drafting internal updates and preparing materials for leadership briefings. Contribute to a post-migration summary evaluating what went well and lessons learned for future migrations.
Youll need to have:
Strong Communication Skills
- Able to interact professionally with journal editors
- Comfortable facilitating meetings and capturing feedback
Organisational and Project Coordination Skills
- Great attention to detail
- Able to track multiple moving pieces and follow timelines
Interest in Editorial Systems and Publishing Operations
- Curious about how peer review systems work
- Keen to learn practical hands-on technical and operational skills
Analytical Mindset
- Able to compare workflows and spot gaps or inconsistencies
- Comfortable documenting and interpreting processes
Collaborative and Proactive Attitude
- Enjoys teamwork across departments
- Willing to ask questions and seek clarification
- Ready to take ownership of tasks and follow through
Whats in it for you
At Emerald we value our people. Becoming a part of our team means youll join a trusting and flexible environment and weve been flexified so you can trust that were a truly flexible workplace. All we ask is that you attend the office once a month to come together with work colleagues. Youll also have numerous opportunities to progress your career as well as access to professional development and the opportunity to learn new skills.
Youll receive a wide range of benefits such as 38 days annual leave (inclusive of bank holidays) remote flexible working a discretionary performance bonus 6% pension contribution (raising to 7% if you choose to increase your contribution above 2%) and various benefits aimed at supporting your wellbeing and work-life balance such as a working from home allowance. You can check out a full list of our benefits here.
Roles are advertised at a benchmarked market median rate. Offers will be made within a range of the median depending on skills and experience.
Please note - Applicants must be authorized to work in the UK without restrictions or sponsorship. We are unable to sponsor or take over sponsorship of an employment Visa at this time.
Emerald Group is committed to creating an inclusive environment for all of our applicants. If you would like to request any accommodations/adjustments from application through to interview stages please complete the relevant section within the application or contact us at and let us know.
Youll receive a wide range of benefits such as 38 days annual leave (inclusive of bank holidays) remote flexible working a discretionary performance bonus 6% pension contribution (raising to 7% if you choose to increase your contribution above 2%) and various benefits aimed at supporting your wellbeing and work-life balance such as a working from home allowance. You can check out a full list of our benefits here.
Roles are advertised at a benchmarked market median rate. Offers will be made within a range of the median depending on skills and experience.
Please note - Applicants must be authorized to work in the UK without restrictions or sponsorship. We are unable to sponsor or take over sponsorship of an employment Visa at this time.
Emerald Group is committed to creating an inclusive environment for all of our applicants. If you would like to request any accommodations/adjustments from application through to interview stages please complete the relevant section within the application or contact us at and let us know.
Required Experience:
Intern
About Company
Emerald Publishing is a global publisher linking research and practice. It was founded in 1967 to champion new ideas that advance research and practice. Today, we continue to nurture fresh thinking in applied fields where we feel we can make a real difference. We publish over 350 jour ... View more
