Criminal Justice Records Indexing Project Manager

Come make your mark with Watermark!

FOUNDED BY USAF VETERANSin 2007 we are proud to be a Service-Disabled Veteran Owned Small Business.
SUBJECT MATTER EXPERTSspecializing in security and risk management. Were intimately familiar with DOD security programs and mission requirements.
OUR CORE VALUESdrive every action we take as a company. We strive to exhibit PERSPECTIVE PASSION COMMUNICATION INTEGRITY AND ETHICS and BALANCE in all we do.
COMPETITIVE BENEFITS PACKAGEto address our employees physical mental emotional and financial well-being. This includes 100% employer- paid medical insurance ample paid leave a free employee assistance program and a competitive 401k savings plan. At Watermark our people come first!

Criminal Justice Records Indexing Project Manager
Watermark is seeking a Project Manager to join our team! This professionalwill support the Air Force (USAF) Security Forces (SF) Information Management Program. The nature of this work is to provide support to request receive inventory match demographic information and prepare data for entry into Federal and DoD databases. Additionally the program provides records management data entry and other related administrative functions to support military or civilian personnel assigned to future USAF centralized indexing efforts teams cells or task forces.

In this role you will.

• The Project Managerwill be responsible for effectivemanagement for all work under the contract such as the assignment and budgeting of resources scheduling quality control scope management risk management configuration management deliverable submissions and weekly status reports.
• Responsible for full contract compliance according to the Performance Work Statement.
• The Project Managerwill have full authority to act on all contractual matters relating to daily operations of this contract including the supervision of and assistance in execution of the below tasks:
  • Managing sorting filtering tracking matching and analyzing data provided by military liaison and utilizing a MS Excel product or other electronic format to derive additional required data. Administratively managing data into prescribed formats required by external databases.
  • Utilizing multiple governmental databases and other sources to manage analyze request and receive information as required to ensure correct information is obtained as requested.
  • Processing subject fingerprint cards from military liaison ascertaining if further data is required to complete fingerprint card and utilizing multiple governmental databases and other sources to manage analyze request and receive information missing data.
  • Based upon given criteria ensuring case files have required documents for submission to Federal and DoD databases and use multiple governmental databases and other sources to manage analyze request and receive identified missing information.
  • Managing analyzing scanning and processing subject/case information in preparation for entry into Federal and DoD databases and document and track successful entry of data.
  • Managing analyzing and inventorying all related materials and case related documents in a prescribed order or file system.
  • Developing prescribed and ad-hoc data and information management metrics (i.e. statistical reports on number of cases processed) in a prescribed format both electronically and hard copy.
  • Providing information records management and other related data reporting and administrative functions to support military or civilian personnel assigned to USAF or SF centralized indexing efforts teams cells or task forces.
• Other duties as assigned.

• Participate in hiring interviews and make recommendations for employment to the Director of Operations.
• Ensure employees have the proper training and resources available to perform theirrequired duties. Work with client to secure resources if necessary.
• Help new employees determine reasonable goals and expectations.
• Monitor site employee performance. Document employee performance with Director of Operations and HR when appropriate.
• Make recommendations for recognition promotion termination or re-assignment.
• Receive complaints and resolve problems. Notify the program manager immediately of personnel issues when they occur. Work closely with the Director of Operations and HumanResources for issue resolution.
• Serve as the liaison between the client company management and employees.
• Approve time sheets in PROCAS. Coordinate time off requests with the clientas appropriate.
• Monitor contract hour budgets in PROCAS and coordinate with Director of Operations on hour utilization rates quarterly.
• Participate in annual discretionary bonus discussions with Director of Operations.
• Hold routine Team Lead meetings no less than monthly.
• Conduct employee one on ones as team supervisor

• 10 years of related experience in law enforcement or criminal justice preferably within the program/contract management discipline
• Prior experience managing and leading projects andteams of similar scope and size
• Prior experience with DoD/USAF Military personnel databases
• Prior experience with DoD/Military and Civilian Law enforcement databases
• Acute attention to detail and a working knowledge of proven quality management best practices
• Proficiency in MS Office products

• Bachelors degree or equivalent with a preference for concentration in a management discipline such as business administration or management information technology

• DOD Secret Clearance
• Ability to obtain DHS Suitability

• PMP certification desired
• NARA Certification desired

• Reports to a physical location and requires the ability to traverse between buildings
• 10% Travel Required
• May require sedentary work at least 50% of the time
• Must be able to regularly lift up to 50 lbs
• Ability to manage stress with a high degree of maturity/professionalism
• Demonstrated critical thinking and leadership skills and the ability to work well with others
• Effective verbal and written communication skills

Watermark provides salary ranges with job postings in states where it is legally required; any other salary ranges associated with our postings are third party estimates and may not be an accurate reflection of Watermarks total compensation package. Multiple considerations are taken into account when determining the final salary/hourly rate including but not limited to Contract Wage Determination education and certifications relevant work experience related skills and competencies as well as Federal Government Contract Labor Categories. Central to Watermarks employment philosophy is the wellbeing of our employees which is why we offer a robust benefits package and wellness program alongside of annual base compensation.
Watermark is an equal opportunity employer. All terms and conditions of employment are established without regard to race color religion sex sexual orientation gender identity national origin age pregnancy genetic information disability veteran status or any other protected category under applicable federal state and local laws.