HR Assistant (Co-op)

Position Summary:

Wellington-Dufferin-Guelph Public Health is dedicated to promoting and protecting the health of individuals and communities in Wellington County Dufferin County and the City of Guelph. With a vision of health and well-being for all we strive to address the diverse health needs of our population through innovative programs and initiatives upstream interventions and collaborative partnerships. From immunization campaigns to disease surveillance and community health promotion our team of dedicated professionals works to ensure the well-being of everyone in our communities.

As a workplace WDG Public Health offers a dynamic environment where passion for public health meets professional excellence. Employees have the opportunity to make a meaningful impact on the health outcomes of our communities while enjoying a supportive and inclusive work culture. With ongoing opportunities for professional development a commitment to work-life balance competitive compensation and benefits and a strong sense of community within our organization WDG Public Health is not only a great place to work but also a rewarding place to grow and thrive in your career.

Read our 2024-2028 Strategic Plan on our Careers homepage for more about our vision mission values goals and priorities.

If you are looking for a rewarding opportunity to use your knowledge and skills to make a difference in the health of our communities we invite you to apply.

We offer a competitive compensation package including:
Optional defined benefit OMERS Pension Plan with 100% employer matching;
EAP wellness program for individuals and family;
Employer paid parking;
35-hour work week;
Many opportunities for growth and development.

WDG Public Health is a hybrid work environment. Certain employee groups may be permitted to work remotely based on the nature of the position and program. A minimum expectation of onsite presence is required which will be dependent on operational needs.

The HR Assistant (Co-op) will support the Human Resources and Corporate Services Division specifically the Human Resources department in day-to-day administrative support.

Areas of Responsibility:
Recruitment and Selection: Support and lead aspects of the recruitment and selection process including posting job opportunities screening resumes and scheduling interviews.
E-file and Document Management: Organize maintain and update electronic files and records in compliance with organizational policies and legal requirements.
HR Project Support: Assist in planning coordinating and executing various HR-related projects including policy updates training programs and employee engagement initiatives.
System Utilization: Leverage various software and platforms (e.g. Sparkrock ERP Njoyn Applicant Tracking System REDCap Moodle Learning Management System) for HR functions and reporting.
Training Course Creation: Utilize Moodle via our Learning Management System to create and update employee training.
Cross-Departmental Collaboration: Assist other departments within the division with shared tasks and special assignments as needed.
Other Duties as Assigned: Adapt to evolving responsibilities to meet the needs of the department and organization.

Hours of Work:

Regular office hours: Monday to Friday 8:30 AM to 4:30 PM

Position Effective:

September 8 2026

Requirements:

Current third or fourth year post-secondary or post-graduate students in an human resources or business program.
Students must be eligible for a 4-month or 8-month co-op placement as part of their academic program.
Previous co-op experience or relevant work experience preferred.
Preference will be given to students with completed courses in Human Resources or working toward their CHRP.
Work experience in an administrative support role preferred.
High degree of accuracy and attention to detail.
Initiative and Problem solving skills.
High degree of comfort with computers able to adapt and learn computer programs quickly.
Strong Microsoft Office computer skills.
Excellent verbal and written communication skills.

We thank all applicants however only individuals selected for an interview will be contacted.

WDG Public Health is committed to providing accommodation during the recruitment process for people in accordance with the Ontario Human Rights Code. If you require accommodation(s) please advise Human Resources in advance and we will work with you to meet your needs. The organization will maintain the confidentiality of information related to an accommodation request and will only disclose this information with the consent of the employee or applicant.

WDG Public Health is an equal opportunity Agency. Personal information is collected under the authority of the Municipal Freedom of Information and Protection of Privacy Act and will be used to determine eligibility.

If successful in the hiring process it is important to understand that you would be an employee of a health care organization that strongly believes in the importance of immunizations as a necessary public health measure to control the spread of infectious diseases. Subject to any duty to accommodate under the Human Rights Code of Ontario successful applicants will be required to comply with the Agencys Immunization Policy. This policy is available upon request. Applicants who are unable to be immunized due to a valid medical contraindication must have a Statement of Medical Exemption Form completed by their primary care provider.