Customer Support Specialist Complaints

About Pleo

Messy spend management is tricky business. And tedious processes are a lose-lose situation for all involved not just finance. At Pleo were changing that. We build spend solutions that make managing money seamless empowering and surprisingly effective for finance teams and employees alike - with a vision to help all businesses go beyond.

The word Pleo actually means more than youd expect and living by that mantra has been the secret to our success over the last 10 years.

Now were at a pivotal moment in our journey; every move we make has a direct impact on our 40000 customers our business and our collective success. We need people who take pride in uncovering customer needs who turn complex problems into simple solutions challenge the way things are done (respectfully) and always aim high. With great ambitions driving us forward we cant say weve got this whole thing figured out. And frankly thats half the fun! What we can say is that were a driven progressive and importantly a kind bunch of 850 people from over 100 nationalities all committed to delivering the future of business spending together.

Were looking for a Customer Support Specialist / Complaints Manager to join our Risk & Resolution this role you will manage and resolve cases that have been escalated to formal complaints acting as the primary human point of contact for these sensitive interactions. You will also help refine our complaints handling framework and be part of a mission-critical team as we scale our financial services across the UK and Europe. If youre excited about navigating complex regulatory landscapes and are passionate about turning negative customer experiences into positive outcomes then this is the opportunity for you!

Youll report to our Customer Support Manager and work closely with teams in Compliance Legal and Product. Our team is highly collaborative and dedicated to providing world-class support while maintaining regulatory integrity. Youll also have the chance to partner with teams across the organisation to ensure that insights from complaints drive real product- and process improvement.

What youll be doing

As a Customer Support Specialist / Complaints Manager you will:

• Manage end-to-end communication of escalated customer cases ensuring each complaint is handled with empathy clarity and speed while ensuring all responses meet UK regulatory standards and FCA (DISP) requirements.

• Act as the central point of contact by escalating tickets to the right internal teams (Product Engineering or Finance) and ensuring necessary actions are taken so complaints are resolved strictly within regulatory SLAs.

• Maintain records of all complaints providing detailed monthly reports to stakeholders to ensure visibility and compliance.

• Analyse individual complaint cases to identify operational gaps and suggest immediate process improvements to prevent recurrence

• Hold internal teams accountable for follow-up actions and document key learnings to share with the wider business.

• Mentor team members by sharing best practices in customer communication de-escalation techniques and regulatory documentation.

• Provide feedback and help improve our end-to-end Complaints handling process.

What you bring

Youll thrive in this role if you have:

• Direct experience managing complaints in a regulated financial services environment with a solid understanding of FCA guidelines.

• A proven track record of managing complex disputes within the UK financial technology sector including direct experience handling cases involving the Financial Ombudsman Service (FOS) and adherence to FCA DISP rules.

• Strong communication skills and the ability to explain complex regulatory or technical issues in a simple human way to customers.

• A passion for solving problems and a resilient mindset when handling high-pressure or escalated situations.

• Excellent time management and the ability to prioritise tasks effectively to meet strict regulatory response deadlines.

• Experience with support tools and a background in customer-facing operational roles.

Why is this role a good fit for you

This role is a good fit for you if:

• You enjoy the detective work involved in investigating complex customer issues.

• You are motivated by the challenge of regaining a customers trust after a poor experience.

• You want to bridge the gap between high-level compliance regulations and daily customer operations.

This role is not a good fit for you if:

• You prefer short transactional customer interactions over deep-dive case management.

• You find it difficult to deliver difficult news or handle confrontational communication.

• You prefer working in a role with no regulatory or administrative oversight.

How youll develop in this role

In your first 6 months at Pleo youll:

• Lead the resolution of complex complaint cases becoming a subject matter expert for the Support team.

• Collaborate with Support Operations to improve the workflows for how complaints cases are managed from 1st line customer support interactions to internal feedback loops beyond complaint resolution.

• Grow your skills in regulatory compliance taking on new challenges as we expand our product offering and regulatory footprint.

Show me the benefits!

• Your own Pleo card (no more out-of-pocket spending!)

• Lunch is on us for your work days - enjoy catered meals or receive a lunch allowance based on your local office

• Comprehensive private healthcare - depending on your location coverage options include Vitality Alan or Médis

• We offer 25 days of holiday your public holidays

• For our Team we offer both hybrid and fully remote working options

• We use MyndUp to give our employees access to free mental health and well-being support with great success so far

• Paid parental leave - we want to make sure that were supportive of families and help you feel that you dont have to compromise your family due to work

About your application

• English first. Since its our company language please submit your application in English. Youll be using it a lot if you join us.

• A fair look for everyone. Our talent team reads every single application to ensure the process is fair. To keep things running smoothly we only accept applications through our systemour support team cant pass on calls or emails.

• Diversity drives us. We can only reach our goals if our team reflects the world around us. That starts with you hitting apply even if you dont tick every single box. We encourage people from all backgrounds and experiences to join us.

• Interview at your best. We want you to feel comfortable throughout the process. If you have any accessibility requirements or need a specific format email Well design a process that works for you.

• Your data is safe. When you apply we process your personal data as a data processor. For more information on how Pleo processes personal data read our Privacy Policy here.

• Applying for multiple roles Nothing is stopping you and we assess every role independently. However we do look for alignment so make sure you can explain why your interest and experience are right for each specific role.

• Reapplying. If youre applying for the same role again please wait six months from your last decision before hitting submit.

Required Experience:

IC