Intellectual Property Specialist

INTELLECTUAL PROPERTY SPECIALIST - VENTURE DEVELOPMENT

INVEST OTTAWA BAYVIEW YARDS

The Intellectual Property (IP) Specialist supports the growth of startups and scale-ups through Invest Ottawas IP Services and Programs. Reporting to the IP Programs Manager this role is the first point of contact forElevateIPand IP Assist participants. The specialist guides companies through their IP journey manages inquiries and ensures seamless delivery of IP services. Success is measured by participant satisfaction program compliance and effective support to clients and stakeholders.

• Corporate Pay Band B: $49600-$74400
• Hiring Salary Range: $49600 - $63000
• Reason for opening: Backfilling a position
• Work Model:10 daysper month required in-office at Bayview YardsandArea X.O
  

WHAT YOU WILL BE DOING:

• Serve as a first point of contact for IP programs responding to client inquiries in a timely and professional manner
• Support clients through onboarding applications calls and referrals
• Communicate clearly with participants colleagues and external partners ensuring accurate and consistent information sharing
• Support the IP Programs Manager in the delivery of ElevateIP and IP Assist initiatives
• Coordinate with IP Advisors and external service providers to facilitate client support
• Organize workshops seminars and awareness-building sessions including managing logistics scheduling and communications
• Collaborate cross-functionally with teams including Finance Marketing and Venture Development
• Build and maintain strong relationships with clients stakeholders and ecosystem partners (e.g. IPON IAC external providers)
• Provide timely client-focused support across the IP journey and facilitate referrals to advisors and partners
• Review funding applications and prepare preliminary summaries for internal review
• Act as committee secretary maintaining accurate records and documentation of decisions
• Manage dashboards and track key performance indicators using tools such as Dynamics Excel and Power BI
• Prepare reports and share insights on program performance with stakeholders
• Adapt to diverse client needs and provide flexible solution-oriented support
• Identify and recommend process improvements to enhance program delivery and effectiveness

WHAT YOU HAVE ACCOMPLISHED/GAINED THROUGHOUT YOURCAREER:

• Post-secondary education in business law or a related field
• Experience supporting programs or client services in a professional environment
• Proficiency in Microsoft Dynamics Excel and Power BI
• Strong organizational time management and problem-solving skills with a high level of attention to detail
• Excellent communication and relationship-building skills
• Familiarity with intellectual property concepts and/or Canadian IP programs is considered an asset
• Primarily office-based at Bayview Yards Innovation Centre with occasional evening or weekend work for events
• Operates in a fast-paced dynamic environment requiring adaptability and the ability to manage multiple priorities
• Frequent multitasking across client support program logistics and reporting
• High level of concentration required for data management and compliance checks
• Minimal physical effort; standard office and virtual work conditions
• Occasional travel may be required

We may use an AIenabled assistant to take notes during our recruitment process to help our team stay present and engaged during interviews. The tool does not screen assess or select applicants and all hiring decisions are made by people. We welcome inquiries about AI use and/or requests for accommodations at any stage of the hiring process. Personal information (including recordings transcripts and summaries) is safeguarded in line with our privacy policy and applicable Ontario privacy legislation.

Required Experience:

Junior IC