Executive Assistant to the CEO

Executive Assistant to the CEO

Carlson Construction Group North Vancouver BC (On-Site)
Be the strategic partner behind the vision.

About Carlson Construction Group

Carlson Construction Group proudly owned and operated by the Carlson family celebrated its 50th anniversary in 2021. As a distinguished contractor Carlson specializes in heavy civil industrial marine and deep foundation services. Recognized as one of the largest specialty contractors in British Columbia by Business in Vancouvers annual rankings our group of companies includes Brymark Installations Group Corwest Fabrications Vancouver Pile Driving and Aligned Industrial Services. To learn more about us visit theCarlson Construction Group.

The Opportunity

This is not your typical Executive Assistant role.

You wont just manage calendars youll manage momentum.
You wont just organize schedules youll support strategy.
You wont just answer emails youll elevate communication.

As the Executive Assistant to the CEO you will be the trusted partner who brings clarity focus and structure to a fastmoving environment. You will help connect people information and priorities in ways that strengthen our entire organization.

If you love anticipating needs creating order building relationships and helping leaders thrive you will love this role.

What Youll Do

Executive & Administrative Support

• Manage the CEOs calendar travel and daily workflow to ensure time is invested where it matters most.
• Oversee inbox management triaging emails drafting responses and ensuring followthrough.
• Act as a thoughtful gatekeeper balancing access with relationshipbuilding.
• Prepare briefing notes talking points research and meeting prep materials.
• Reconcile credit cards and manage executive expenses.
• Handle confidential information with exceptional discretion and professionalism.

Leadership Board & Governance Support

• Support the Executive Team and Advisory Board with scheduling travel reporting and meeting coordination.
• Serve asCorporate Secretaryfor the Advisory Board preparing agendas coordinating logistics ensuring governance compliance and drafting confidential minutes.
• Attend leadership and board meetings to capture minutes track commitments and support action items.

Communication & Information Management

• Draft polished internal and external communications presentations and reports.
• Manage document flow and signature processes including liaison with legal counsel.
• Maintain organized intuitive digital and physical filing systems.

Operations Events & Client Relations

• Coordinate meetings events and special functions (catering materials technology venues).
• Build positive relationships with clients partners and key stakeholders.
• Assist with proposals marketing content and presentations.
• Keep databases and contact lists updated and accurate.
• Support HR with Company Events and Engagement Initiative

Culture Rhythm & Special Projects

• Be a culture champion by creating a warm welcoming environment for employees and guests.
• Support CEOled initiatives special projects and companywide events.
• Help maintain organizational rhythm by ensuring followthrough on priorities.

Who You Are

You are warm intuitive highly organized and thrive in a fastpaced environment. You bring:

• A proactive mindset you anticipate needs before they arise.
• High emotional intelligence and strong relationshipbuilding skills.
• Excellent communication polished clear and empathetic.
• The ability to stay calm and grounded even when things shift quickly.
• A love for helping others succeed and bringing clarity to complexity.
• A deep appreciation for confidentiality trust and integrity.
• A natural talent for creating structure and supporting leaders.

Why Youll Love Working Here

• You become a true partner not just an assistant to the CEO.
• You have a direct impact on the culture rhythm and effectiveness of the entire organization.
• You work with leaders who value kindness collaboration and authenticity.
• Your contributions are visible meaningful and deeply appreciated.
• You join a company with strong roots strong values and a strong future.

What We Offer

• Salary:$70000 $80000
• Comprehensive benefits package
• Bonus eligibility
• Career growth opportunities within a diverse group of industryleading companies
• Training mentorship and longterm professional development
• The chance to be part of impactful marine and infrastructure projects across BC

Ready to Make an Impact

If youre a natural relationshipbuilder a master organizer and someone who thrives at the centre of communication and coordination wed love to hear from you.

Beyond Perks

At Carlson Construction Group youll be welcomed trusted and encouraged. Youll work with leaders who care deeply about their teams and the communities we serve.

This is a chance to step into a role where you make others work smoother decisions clearer and the organization stronger all while growing your own career in meaningful ways.

Ready to Make an Impact

If youre looking for a role where your expertise will be valued and your contributions will make a real difference wed love to hear from you. Apply now and take the next step in your career with Carlson Construction Group.

A Quick Note to Agencies:

We kindly request that you refrain from submitting unsolicited resumes. Were not accepting agency referrals for this role.

Need Accommodation

If you require accommodation during the application process please get in touch with us atand let us know the position and location for which youre applying.