Office Manager (Human Resources Office)

Welcome to Career Opportunities at Lindenwood University.

PLEASE READ: For all applications please include your resume and cover letter. You may skip the Quick Apply page by simply clicking Next at the bottom of the page. When you arrive at the Experience page you may upload all desired documents using the upload box labeled Resume/CV. This is the appropriate box to upload all documents.

Benefits of Being a Lindenwood Employee:

• Upon hire employer-paid tuition benefits for bachelors (employee spouse and dependent) and masters degree programs (employee and spouse only).
• Tuition discounts for doctoral programs (employee only).
• Comprehensive benefits plan: medical dental vision life insurance disability insurance and retirement options.
• Paid holidays: MLK Jr. day Good Friday Memorial Day Juneteenth Independence Day Labor Day Thanksgiving break (Wednesday Friday) and winter break (Dec. 23 Jan. 1).
• Free lunch Fridays: LU employees are eligible for a free meal on Fridays at the Evans Commons Dining Hall or Spellman Dining Hall; Chick-fil-A and Qdoba included.
• Professional development opportunities through the Lindenwood Learning Academy.

Division: Human Resources

Evaluation Group: Staff

FLSA Status: Non-Exempt

Reports To: Associate Vice President Human Resources

Positions Supervised: N/A

We are seeking a highly organized and dynamic Office Manager to join our Human Resources (HR) team. This role is essential for ensuring the smooth day-to-day operations of the HR office while providing support in managing HR-related activities and special event planning. The office manager for human resources is responsible for the operational aspects of fiscal purchasing employment and payroll administration. The ideal candidate will have a strong attention to detail excellent communication skills and the ability to multitask effectively.

The intent of this job description is to provide a representation of the types of duties and level of responsibility that will be required of positions given this title. This job description shall not be construed as a declaration of the total of the specific duties and responsibilities of any particular position. Employees may be directed to perform job-related tasks other than those specifically presented in this description.

Job Responsibilities and Execution

• Prepares submits summarizes and communicates budget information for the assigned area
• Prepares and maintains internal accounting records and other duties related to fiscal administration including receiving purchase orders maintaining p-card information and reconciling purchases
• Establishes and maintains systems for administration of academic records for the area including electronic files records and databases
• Arranges and coordinates travel for department staff faculty incoming guests and speakers
• Fulfills purchasing requirements for assigned areas
• Maintains data entry for University systems
• Manages HR-related administrative duties including scheduling meetings handling correspondence and maintaining HR documentation
• Coordinates HR supplies equipment and office space needs
• Assists in the planning coordination and execution of company events such as team-building activities holiday parties and employee recognition events
• Manages event logistics including venue selection catering transportation and event materials

Service Excellence

• Supports the mission of the University and serves as an ambassador of the Q2 culture of service excellence
• Models supports and holds others accountable to the Universitys values
• Greets visitors answers phones responds to email forwards messages and confirms appointments

Communication Teamwork and Collaboration

• Composes and prepares written documents and correspondence for the office including memos letters presentation and spreadsheets
• Prepares brochures or web site content for communication within internal departments or external audiences

Job may require other duties as assigned.

Required Qualifications An equivalent combination of education training and experience will be considered. Additional requirements may be designated by position.

• Bachelors degree
• Minimum of 3 years experience in an office or administrative capacity
• Experience working effectively with diverse populations and using critical thinking skills preferred

Knowledge Skills and Abilities May be representative but not all inclusive of the knowledge skills and abilities necessary to perform this job competently.

• Demonstrated ability to work effectively with individuals from diverse communities and cultures
• Excellent written and communication skills
• Highly organized with the ability to direct multiple projects simultaneously
• Highly organized with the ability to direct multiple projects simultaneously
• Ability to use good judgment think critically and collaborate

Work Environment Environmental or atmospheric conditions commonly associated with the performance of this jobs functions. Please click here to view Lindenwood Universitys flexible work designation descriptions.

• General office setting
• Non-Standard Flex: On-campus presence is required and necessary to perform and meet position expectations at an effective level. Flexibility for remote work for non-routine situational and unusual circumstances can be provided at the administrators/supervisors discretion.

Physical Abilities The physical demands described below are representative of those that must be met by an employee to successfully perform this jobs essential functions. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.

• Ability to work effectively at a computer for up to eight hours daily
• Ability to sit for extended periods of time
• Regular attendance is a necessary and essential function
• Ability to lift up to 10 pounds

Equal Opportunity Employer

Lindenwood University is an Equal Opportunity employer. The University complies with appropriate federal state and local laws and provides equal employment opportunities and access to educational programs without regard to race color religion gender age sexual orientation gender identity national origin veteran status disability or any other protected status to all qualified applicants and employees. Lindenwood University is committed to a policy of non-discrimination and dedicated to providing a positive discrimination-free educational work environment.