ProcurementFacilities Analyst (Office Manager)

Emburse

Job Location:

Dallas, IA - USA

Monthly Salary: Not Disclosed

Posted on: 14 hours ago

Vacancies: 1 Vacancy

Job Summary

Who We Are:

At Emburse youll not just imagine the future youll build it. As a leader in travel and expense solutions we are creating a future where technology drives business value and inspires extraordinary results.Our AI-powered platform helps organizations modernize financial operations increase visibility and optimize spend across the enterprise.

We are looking for a multifaceted team member to join Emburse as a Facilities/Procurement Analyst (Office Manager) a role designed to coordinate essential facilities operations alongside critical procurement duties. In this position you will serve as a key administrative anchor for our employees and visitors while providing high-level support to the procurement department through budget reconciliation KPI reporting and strategic projects. Reporting directly to the Vice President of Procurement and Facilities you will play a vital role in maintaining our office environment and ensuring company-wide compliance for our vendors.

**This is a hybrid role consisting of 4 days a week in the Addison Texas office. Eligible candidates must NOT require sponsorship now or in the future**

What Youll Do

Organize the office layout and oversee the procurement of all necessary stationery and equipment
Maintain the office condition by coordinating necessary repairs and liaising with vendors for cleaning catering and security services
Manage contract and pricing negotiations with office vendors service providers and office lease holders
Organize office procedures update policies and ensure all facility-related items are invoiced and paid on time
Provide general support to visitors assist with the onboarding process for new hires and address internal queries regarding office management
Assist in the planning and execution of in-house or off-site activities including parties celebrations and professional conferences
Work closely with the Facilities team to adhere to and implement facilities-related cost-savings initiatives
Review and process Purchase Orders on a daily basis to ensure strict compliance with established Procurement policies
Play a central role in month-end processes by analyzing and tracking facility and IT spend across all locations against the yearly budget
Compile and track key performance indicators for facilities procurement and IT providing monthly reports directly to the VP of Procurement and Facilities
Review company travel reservations and contingent worker contracts monthly to ensure adherence to travel and procurement policies
Collaborate with the procurement team on ad hoc projects and general initiatives to ensure company-wide policy compliance

What Youll Bring

3 years of Office Management or Facilities Management experience
B.S. degree preferred or equivalent work experience
Advanced Microsoft Google and ERP System experience
Excellent written and verbal communication skills
Ability to work independently and as part of a team
Strong customer service skills

Why Emburse

Finance is changingand at Emburse were leading the way. Our AI-powered solutions help organizations eliminate inefficiencies gain real-time visibility and optimize spendso they can focus on whats next not whats slowing them down.

A Company with Momentum We serve 12M users across 120 countries helping businesses modernize

their finance operations.

A Team That Innovates Work alongside some of the brightest minds in finance tech and AI to solve real-

world challenges.

A Culture That Empowers Competitive pay flexible work and an inclusive collaborative environment that

supports your success.

A Career That Matters Your work here drives efficiency innovation and smarter financial decision-making

for businesses everywhere.

Shape your future & find whats next at Emburse.

Emburse provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race color religion sex national origin age disability or addition to federal law requirements Emburse complies with applicable state and local laws governing nondiscrimination in employment in every location where the company has facilities. This policy applies to all terms and conditions of employment.

We may use artificial intelligence (AI) tools to support parts of the hiring process such as reviewing applications analyzing resumes or assessing responses. These tools assist our recruitment team but do not replace human judgment. Final hiring decisions are ultimately made by humans. If you would like more information about how your data is processed please contact us.

Required Experience:

Who We Are: At Emburse youll not just imagine the future youll build it. As a leader in travel and expense solutions we are creating a future where technology drives business value and inspires extraordinary results.Our AI-powered platform helps organizations modernize financial operations increase...