Payroll Specialist

Medison offers hope to patients suffering from rare and severe diseases by forming partnerships with emerging biotech companies to accelerate access to highly innovative therapies in international markets.

As the creator and leader of the global partnership category in the pharma industry we strive to be Always Ahead and work relentlessly to bring therapy to patients in need no matter where they live.

Our values are at the core of every action we take and we are committed to going above and beyond for the benefit of the patients we serve.

We are a dynamic fast-paced company operating in over 34 countries across 5 continents. We are looking for out-of-the-box thinkers people who are passionate caring agile and adaptive to join us on our mission. If you are looking to make a difference in peoples lives we invite you to join us!

The Payroll Specialist acts as liaison for entire payroll operations in collaboration with accounting teams and external payroll partners across multiple countries. The role focuses on accurate data handling coordination with vendors HR or any other internal stakeholder and timely payroll processing within an international payroll model.

1. Payroll input & review responsibilities

Gather payroll inputs (timesheets car logs and other relevant data) from internal departments (e.g. data provided by the Human Resources team)

Review and analyze input data clarifying discrepancies where needed

Provide payroll input data to external payroll partners using agreed templates and communication channels

Support the verification of employee classification and correct cost center allocation in journal entries

Support the maintenance and communication of the payroll calendar with internal and external partners

Coordinate payroll output delivery with external payroll partners and follow up to ensure timely completion

Review payroll calculations received from vendors and support clarification and corrections when needed

Ensure required internal approvals are obtained prior to payroll finalization

Prepare and verify payroll reports and supporting documentation as required (e.g. periodical declarations to authorities)

3. Payroll payments process support

Coordinate receipt of payroll-related bank files from external payroll providers

Inform the Controller when bank approvals are required

Follow up on payroll payments and support resolution of returned or rejected payments

Support the accounting team with bank filerelated issues when they arise

4. Accounting support responsibilities

Ensure journal entries are received from external payroll providers and follow up when needed

Support external payroll providers during journal entry preparation within defined payroll team responsibilities

Ensures Seamless HRPayroll collaboration ensures accurate onboarding compliant payroll processing and a smooth employee lifecycle from day one to exit

6. Systems & employee support

Update employee bank account information in NetSuite

Handle employee payroll-related requests via ticketing systems

Provide timely support and guidance to employees on payroll-related topics

Support additional operational activities in line with department needs.

Support and participate in internal and external payroll audits

Requirements:

Required Education and Experience

3 - 5 years of experience in payroll finance or related administrative roles within a multinational environment

Proficiency in English

Experience working with ERP systems (NetSuite experience is an advantage)

Required Qualifications

Strong attention to detail and analytical skills

Ability to work effectively in a fast-paced deadline-driven environment

Able to work independently while following established processes and controls

Internal and External Interfaces

Collaboration with external payroll providers

Close cooperation with Finance and HR teams