Founders Associate AI Operations Fellow

Metarina builds AI-enabled marina management software that helps marina teams plan occupancy manage berth & service bookings handle billing etc. by automating their engagement with boaters and boosting customer satisfaction. Were turning a traditional industry into a tech-enabled one.

Were a small high-context team where everyone owns real outcomes. No middle management no busywork disguised as strategy. If something matters youll be the one driving it.

Were looking for a Founders Associate who works directly with the CEO to run and systematically automate the operational layer of the company. The mandate is simple: take things off the CEOs plate today and build systems so they stay off his plate permanently.

Tasks

Youll work directly with the CEO across the full breadth of company operations. Your job has two layers: execute the work then automate it.

In your first months youll run the CEOs operational world parallel youll build AI-powered workflows and automations that replace your own manual work over time. Every recurring task should become a system. Your KPI is not keep doing this forever but automate yourself into higher-value work.

CEO Operations
Own the CEOs communication triage (email WhatsApp) calendar management travel logistics and meeting preparation. Capture follow-ups prepare briefing documents and ensure nothing falls through the cracks.

Sales Operations
Rebuild and maintain Notion for sales and networking enablement. Clean up and structure the people and networking database. Support customer segmentation and target market analysis. Prepare research and briefing materials for sales meetings.

Controlling & Reporting
Build and maintain dashboards that give the CEO real-time visibility into company performance. Work with our fractional CFO to translate financial data into actionable reporting. Track KPIs across teams and flag what needs attention before it becomes a problem.

Coordination & Partner Management
Coordinate with external partners including our fractional CFO content specialists legal advisors tax consultants and other service providers. Ensure deliverables land on time and at the right quality. Translate messy ambiguous internal topics into concrete next steps and own their resolution. When something needs solving (finding the right attorney chasing a vendor structuring a new process) you take it and run with it.

AI Automation & Systems
Identify build and maintain AI-powered automations (using tools like Claude n8n Make or custom integrations) that reduce manual operational work across the company. Upskill team members to use AI tools effectively in their own workflows. The goal is to systematically eliminate repetitive work and increase the teams leverage.

When capacity allows support the broader team on cross-functional topics such as testing competitor research or client onboarding.

Requirements

• 2 to 4 years of experience in operations consulting startup generalist roles or similar high-context environments
• Demonstrated ability to build workflows and automations using AI tools (Claude ChatGPT n8n Make Zapier or similar). This is not optional. We will test it in the interview.
• Strong written communication. Youll draft investor updates sales follow-ups and internal briefs.
• Comfortable with both high-leverage and low-status work. Youll build an automation pipeline on Monday and book a flight on Tuesday.
• Excellent judgment about what matters and what doesnt. You know when to escalate and when to resolve.
• Structured thinker who can create order from messy inputs without being told exactly how.
• Reliable follow-through. Things you own do not get dropped.
• Fluency in English and German. Strong Spanish is a significant plus. Italian is a bonus.
• Proficiency in Notion. Experience with PostHog HubSpot or similar tools is a plus.

Benefits

• Direct access to the CEO and real decision-making authority from day one
• A clear trajectory: automate the operational layer graduate into strategic and project ownership
• Work on a product transforming a traditional industry at the start of its technological shift
• Small team where your contribution is visible and your voice shapes company direction
• Flexible and remote working environment
• Barcelona team offsite and regular in-person collaboration

Apply with your CV and a brief note on one workflow or process youve automated using AI tools. Well review applications on a rolling basis. The process is a short introductory call followed by a practical case interview.