Administrative Associate II

Agency

Department

INSTRUCTIONS TO APPLICANT:

During the application process the My Experience page has a section provided Attachments (Resume/CV References Cover letter etc.) to upload required documents.

• Use the Upload button to add each document.
• You will be able to upload up to 5 documents. Be aware that the maximum size allowed for any one document is 5MB.
• All documents must be electronically submitted through the Texas A&M Online Employment Services website to be considered.
• Incomplete or improperly submitted applications may be excluded from consideration.
• Please do not withdraw your application in an attempt to upload a missing document instead please email HR for help.

Please provide the following documents:

• Cover Letter
• Resume/CV
• Three professional references with complete contact information (Unsolicited letters of recommendation will not be considered).
• Transcripts (Unofficial will be accepted with application. Official transcripts are required upon acceptance of verbal offer).
  If transcripts are from an international institution it is the responsibility of the prospective faculty member to have the transcripts translated and evaluated by an approved credential evaluator.

If you need assistance please contact us at

A Presidential proclamation issued on September 19 2025 imposes a $100000 fee on new H-1B petitions filed after September 21 2025. Please be advised that Texas A&M University will NOT pay this fee. Therefore if you need immigration sponsorship for your employment we recommend that you consult with your private immigration counsel at your own expense to ascertain whether your current immigration status would make a potential offer of employment from Texas A&M University subject to this fee.

In addition on January 27 2026 Texas Governor Abbot issued a moratorium on the filing of any new H-1B unless approved by the Texas Workforce Commission. Accordingly if you will now or in the future require sponsorship for employment visa status this moratorium may affect our ability to employ you should you be selected as the final candidate.

SUMMARY:

Works under general supervision and provides routine administrative support work.

DUTIES & RESPONSIBILITIES:

• Performs word processing desktop publishing presentation and data management activities and assists faculty and staff with the use of these applications. Composes correspondence reports publications and presentations including editing and proofreading. Creates and maintains spreadsheets and databases.
• Functions as the greeter and a first contact for visitors to the School of Music and is expected to be courteous helpful and professional in interactions with guests students staff and faculty.
• Applies interprets and communicates policies and procedures and serves as a resource for answering questions regarding policies.
• Executes scheduling procedures for course schedules convocations student recitals and School of Music events and online calendar. Coordinates schedules with all Divisions (including faculty and students) as well as music fraternities sororities and music student organizations. Coordinates with Risk Management for the School of Music and its events.
• Coordinates and manages the creation of Concert and Recital programs. Maintains archival copies of all programs.
• Posts information to agency records and modifies forms or records. Verifies processes and reviews forms reports and other documents. Manages Marketplace for course packets and equipment.
• Makes arrangements for meetings appointments conferences and travel.
• Maintains office supplies and equipment and places work orders as needed. Maintains office reference materials including online office materials. May deliver pick up or receive cash payments documents supplies equipment or materials.
• May serve as a liaison for departmental equipment and service contracts including equipment inventory. Manages lockers in the School of Music.
• May participate in the hiring training and supervision of student workers and other support staff.
• Assists with School of Music communication with students at the direction of the Head of the School of Music. Maintains student files.
• Other duties as assigned by the Head of the School of Music.

MINIMUM REQUIREMENTS:

• Education: High school diploma
• Experience / Knowledge / Skills: Two (2) years of related experience in customer service administrative duties scheduling or event management or a Bachelors degree. Knowledge of Microsoft tools including word processing spreadsheets and database applications.
• Ability to: Multi-task work cooperatively with others and perform in a fast-paced environment.
• Licensing/Professional Certifications: None
• Physical Requirements: None
• Other Requirements: None

PREFERRED EDUCATION / SKILLS/ EXPERIENCE:

• Experience in or a basic knowledge of Music is preferred but not required.
• Experience in event or concert management is preferred but not required.

SUPERVISION OF OTHERS:

This position generally does not supervise employees.

WHY WORK AT EAST TEXAS A&M UNIVERSITY

Competitive Benefits & Work-Life Balance:

• Employee tuition assistance for masters and doctoral programs.
• Comprehensive benefits package including health dental vision life and long-term disability insurance.
• ETAMU contributes to employee health and basic life insurance premiums.
• 12-15 days of annual paid holidays plus up to eight hours of paid sick leave and vacation each month.
• Automatic enrollment in the Teacher Retirement System of Texas (TRS) with optional additional retirement plans (ORP).
• Physical wellness program and wellness release time for eligible employees.

Career Growth & Development:

• Access to cutting-edge research opportunities at a designated R2 Research Institution.

Academic Excellence:

• ETAMU is ranked among the top 30% in five online degree programs and offers national recognized academic programs.
• Over 140 degree programs including nationally ranked online and graduate options.
• First accredited institution to offer a competency-based bachelors degree in criminal justice.
• Distance education offerings in Corsicana Dallas Frisco McKinney Mesquite Bryan and online.

State-of-the-Art Facilities:

• Work in advanced facilities such as the 113470-square-foot Nursing and Health Sciences Building featuring a state-of-the-art simulation hospital and a 1300-acre agricultural research farm.

Vibrant Campus Life:

• Engage with over 95 student organizations and 14 NCAA Division I athletic teams contributing to a thriving campus community.

Prime Location & Growth:

• Enjoy the benefits of working in rapidly growing regions with abundant career opportunities at six locations across Dallas and Northeast Texas.

Visit us on our social media:

• Facebook Twitter Instagram YouTube LinkedIn and ETAMU News

All positions are security-sensitive. Applicants are subject to a criminal history investigation and employment is contingent upon the institutions verification of credentials and/or other information required by the institutions procedures including the completion of the criminal history check.

Equal Opportunity/Veterans/Disability Employer.