Program Assistant

Position: Program Assistant
Department: Community Adult Learning Centre (CALC)
Position Type: Fulltime (35 hours per week)
Duration: June 1 2026 to Dec 5 2026 (possible extension)
Closing Date: May 19 2026
Salary: $20 per hour

Job Summary
The Program Assistant reports to the Program Manager and exercises considerable
independence to fulfill a wide range of duties that support the effective functioning of the CALC
program and facility. The Program Assistant supports the administration development and
coordination of CALC education and training programs.

Key Responsibilities
Arrange hotel accommodations gas vouchers travel expense cheques
Pick up snacks/groceries and supplies for events and programs.
Order office supplies and equipment including furniture and equipment
Book venues catering (organize catering bids for large meetings/events)
Prepare agendas information packages sign-in sheets honoraria forms
Arrange equipment such as projectors microphones etc.
Write newsletters advertisements and promotional materials.
Provide support to students and instructors.
Assist with coordinating training and student intake
Coordinate and attend community events to promote CALC.
Prepare and code cheque requisitions purchase orders invoices credit card receipts
Manage petty cash
Attend monthly planning and budget meetings.
Maintain and organize the CALC resource table bulletin board
calendars and sign in/out board: ensure all information is relevant and up to date
Perform receptionist duties as required.

Skills and Experience
Certificate in Office Administration would be an asset
Advanced working knowledge of Microsoft Office (Word Excel PPT etc.)
Excellent communication skills: written verbal (e.g. phone) and interpersonal and listening
Independent problem solving and judgement
Must be of indigenous ancestry
Excellent organizational and time management
Social media management
Must have driver license and use of vehicle
Criminal record will be required
SUBMIT RESUME AND COVER LETTER TO:
Please submit your cover letter and resume on BambooHR
more information and detailed Job Description contact Tracy Joseph Program Manager at
or ext. 303.

Funded by Indigenous Skills Employment and Training (ISETS

Required Experience:

Manager