Executive AssistantTrustee Liaison

This role supports the New Jersey Chapters Board of Trustees and Conservancy Council and works closely with leadership to enhance Trustee engagement. Additionally they also serve as a key contact for Trustees donors and partners.

This key team member serves as Trustee Liaison to the chapters Board of Trustees and liaison to the chapters conservancy council responsible for all aspects of planning and organizing trustee and council and council meetings and events. They will Serve as a key contact for Trustees donors and partners; work closely with the Executive Director and Director of Development to design and implement a highly engaging board member experience.

The NJ Executive Assistant/Trustee Liaison will assist the State Director and Director of Development on various other projects as the need arises providing input for the establishment and implementation of new development initiatives or the improvement of existing programs. Such duties may include but are not limited to a more significant role in donor stewardship activities and/or enhancing the systems and tools used by the team.

The NJ Executive Assistant/Trustee Liaison will also provide high- level administrative support to the State Director and Director of Development including domestic and international travel arrangements meeting and special events logistics calendar management drafting correspondence and processing expenses. They will communicate on behalf of their supervisor and will have substantial contact with stakeholders including members of the board of directors all levels of staff donors volunteers vendors and business relations.

Were Looking for You:

RESPONSIBILITIES & SCOPE:

• Act independently within broad program goals to prioritize tasks in the absence of specific instructions and exercise independent judgment to identify and solve problems; work is diversified and may not always fall under established practices and guidelines;
• Work within scope of programs strategic goals;
• Ensure compliance with Conservancy policies and procedures and external (donor/legal/IRS) requirements; decisions may bind the organization financially or legally;
• Conduct purchasing processing invoices and transfers negotiating and contracting with vendors; participate in budget preparation;
• Maintain confidentiality of frequently sensitive and emotionally-charged information;
• Manage projects with several variables set realistic deadlines manage a timeline and ensure accountability.
• May supervise administrative professional and/or volunteer staff including training and professional development;

• Work closely with leadership to plan strategic and engaging meeting agendas and manage all meeting and retreat logistics documentation and presentations.
• Take minutes and handle any follow-up duties maintain appropriate administrative and board files.
• Propose and implement changes in process and goals as needed.
• Coordinate the onboarding and orientation of new trustees and other trustee-related administrative duties.
• Work directly with chapter leads for board committee work including scheduling meetings taking minutes and followup activities
• Seek out and pursue best practices for board management to achieve a high level of engagement.
• Enter interaction data on behalf of State Director and Director of Development into Blackbaud CRM software
• Support Development team as needed including meeting scheduling and logistics solicitation and stewardship activities annual report preparation assistance mailings and event support
• May take on additional responsibilities to enhance the work of the philanthropy team.
• Travel and work flexible hours as needed
• Work environment involves only infrequent exposure to disagreeable elements and minor physical exertion and/or strain

• Bachelors degree and 3 years related experience or equivalent combination;
• Experience generating reports and analyzing and interpreting data;
• Experience managing the schedule and contacts of a senior leader;
• Experience with database management; and
• Experience working across departments.

Desired Qualifications:

• Ability to use existing technology to achieve desired results;
• Ability to implement complex processes;
• Demonstrated experience using diplomacy and tact to build strong relationships and motivate staff;
• Experience coordinating projects;
• Experience interpreting guidelines to achieve desired results;
• Experience supervising staff interns and/or volunteers;
• Strong organization skills accuracy attention to detail and ability to manage multiple tasks; and/or
• Successful experience implementing strategic program goals.

This position requires a valid drivers license and compliance with TNCs Auto Safety Program. Employees may not drive Conservancy-owned/leased vehicles rental cars or personal vehicles on behalf of the Conservancy if considered high risk drivers. To learn more about the Auto Safety Program visit the Auto Safety information page. Employment in this position will be contingent upon completion of a Vehicle Use Agreement which may include a review of the prospective employees motor vehicle record.

The starting pay range for a candidate selected for this position is generally within the range of $91000 - 96000 annually. This range only applies to candidates whose country of employment is the USA. Where a successful candidates actual pay will fall within this range will be based on a variety of factors including for example the candidates location qualifications specific skills and experience. Please note countries outside the USA would have a different pay range in the local currency based on the local labor market and not tied to USA pay or ranges. Your geographic location will be confirmed during the recruitment.

Who We Are:

The Nature Conservancys mission is to protect the lands and waters upon which all life depends. As a science-based organization we create innovative on-the-ground solutions to our worlds toughest challenges so that we can create a world in which people and nature thrive. Were rooted in our mission and guided by our values which include respect for all people communities and cultures. Whether its career development flexible schedules or a rewarding mission theres many reasons to love life inside TNC. Want a better insight to TNC Check out our TNC Talent playlist on YouTube to hear stories from staff or visit Glassdoor.

One goal is to cultivate an inclusive work environment so that all our colleagues around the globe feel a sense of belonging and that their unique contributions to our mission are addition to the requirements in our job postings we recognize that people come with talent and experiences outside of a job and consider each applicants unique experience. Please apply wed love to hear from you. To quote a popular saying at TNC youll join for the mission and stay for the people.

What We Bring:

Since 1951 TNC has been doing work you can believe in. Through grassroots action we have grown from a small non-profit into one of the most effective and wide-reaching environmental organizations in the world. Thanks to more than 1 million members over 400 scientists and the dedicated efforts of our diverse staff and partners we impact conservation around the world!

TNC offers a competitive comprehensive benefits package including health care benefits flexible spending accounts a 401(k) plan with an 8% employer match parental leave accrued paid time off life insurance disability coverage employee assistance program other life and work well-being benefits. Learn more about our Benefits and Perks here.

Were proud to offer a flexible work environment that supports of the health and well-being of the people we employ.

Our recruiting process includes a rolling interview process to ensure we engage applicants in a timely manner. This means we may review applications in the order in which they are received. Once a strong candidate pool is identified the role will be unposted. The timeline may vary depending on the expressed interest in the role so we highly encourage candidates to apply as soon as possible.

The Nature Conservancy is an Equal Opportunity Employer. Our commitment to equal employment opportunity includes the recognition that our conservation mission is best advanced by the leadership and contributions of people of all backgrounds beliefs and culture. Recruiting and mentoring staff to create an inclusive organization is a priority and we encourage applicants from all cultures races colors religions sexes national or regional origins ages disability status sexual orientation gender identity military protected veteran status or other status protected by law.

The successful applicant must meet the requirements of The Nature Conservancys background screening process.

Do you have military experience Visit our U.S. Military Skills Translator to match your military experience with our current job openings!

TNC is committed to offering accommodations for qualified individuals with disabilities and disabled veterans in our job application process. If you need assistance or an accommodation due to a disability please send a note to with Request for Accommodation in the subject line.